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North East Frontier Railway Diesel MUV Hiring Tender Darjeeling West Bengal 2025 36 Months

Bid Publish Date

31-Dec-2025, 6:19 pm

Bid End Date

21-Jan-2026, 7:00 pm

EMD

₹51,450

Value

₹25,72,082

Location

DARJEELING , WEST BENGAL

Progress

Issue31-Dec-2025, 6:19 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 8

AGITATORS VEHICLE TRANSPORTATION SERVICES MOTOR VEHICLES TRANSPORTATION OF DIESEL PETROLEUM FUELS TURBINE PUMPS

Tender Overview

North East Frontier Railway (Indian Railways) invites bids for hiring two diesel non-AC MUVs (or similar), each accommodating up to 7 persons, to transport loco crew, guards and supervisory staff from Siliguri NG Loco shed to NJP and other stations. Estimated value: ₹2,572,081.92; EMD: ₹51,450. Contract duration: 36 months. Location: Darjeeling, West Bengal 734001, with service office required in the consignee state. Scope emphasizes day-to-day operational transport under CLI/DHR/SGUJ jurisdiction, between Siliguri and NJP, KG N, and DJ. Key differentiators include the 25% quantity/duration fluctuation option and mandatory wage payment by the service provider upfront. Unique aspect: rail-specific deployment across multiple stations with ongoing crew movement.

Technical Specifications & Requirements

  • Vehicles: two diesel non-AC MUVs or equivalent, 7-seat capacity per vehicle.
  • Purpose: daily transport for loco crew, guards, and supervisory staff.
  • Deployment routes: Siliguri NG Loco Shed → NJP, Kurseong, Darjeeling and other locations per operational need under CLI/DHR/SGUJ.
  • Contract term: 36 months from service initiation; Office of Service Provider must be located in the state of the consignee.
  • Financial/compliance: EMD ₹51,450; payment terms require salaries in advance by service provider with submission of statutory documents; EMD/PBG via FDR acceptable; original FDR due within 15 days of award.
  • Documentation: ensure upload of all required certificates/documents with bid; non-submission risks rejection.

Terms, Conditions & Eligibility

  • Contract quantity/duration adaptable up to ±25% at issue and post-issue.
  • Service provider must furnish an office within the consignee’s state; documentary evidence required.
  • Wages payment responsibility lies with the service provider; furnish PF/ESIC and bank statements.
  • EMD/PBG: ₹51,450; alternative: Fixed Deposit Receipt (FDR) in the name of FA and CAO/MLG/NFR with withdrawal conditions; bidder must upload scanned FDR copy and deliver original FDR within 15 days of contract award.
  • Successful bidder must provide necessary official documentation; non-compliance can lead to rejection.
  • Periodic terms require adherence to wage payment, payroll documentation, and statutory compliance throughout the contract.

Key Specifications

  • Two diesel non-AC MUVs or equivalent

  • Each vehicle capacity: 7 passengers

  • Service type: day-to-day transportation for loco crew, guards, supervisors

  • Route coverage: Siliguri NG Loco Shed to NJP, Kurseong, Darjeeling, and other locations under CLI/DHR/SGUJ

  • Contract duration: 36 months

  • EMD: ₹51,450; payment and EMD/PBG via Fixed Deposit Receipt acceptable

Terms & Conditions

  • EMD amount: ₹51,450; alternatives include FDR

  • Contract duration: 36 months with 25% variation allowance

  • Office of service provider must be located in consignee state

Important Clauses

Payment Terms

Service provider must pay staff salaries upfront and claim reimbursement with statutory documents; EMD/PBG via FDR acceptable; submission of bank statements is required.

Delivery Schedule

Contract duration 36 months from service start; objective to maintain daily transport across specified routes; no explicit delivery milestones beyond ongoing service.

Penalties/Liquidated Damages

Not explicitly specified; adherence to wage/payroll compliance and timely service is implied through contract terms and statutory requirements.

Bidder Eligibility

  • Proven experience in supplying or operating passenger transport vehicles for rail or large-scale corporate fleets

  • Financial capacity to deploy two 7-seat diesel MUVs for 36 months and meet payroll commitments

  • GST registration, PAN, and compliance with PF/ESIC obligations

Past Similar Tenders (Historical Results)

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Closed: 3 October 2025
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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar transport service (two diesel non-AC MUV deployments) and staff vehicles

4

Financial statements (audited if available)

5

EMD submission document (or scanned FDR with verification) and details

6

Technical bid documents demonstrating vehicle specifications and compliance

7

OEM authorization or dealer/agency certificate if applicable

8

PF/ESIC compliance proofs and bank statements for payroll

9

Office proof in the state of the consignee

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for the two-diesel MUV transport tender in Darjeeling 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD ₹51,450; provide two compliant diesel MUVs with 7-seat capacity; ensure payroll compliance (PF/ESIC) and an in-state service provider office; FDR-based EMD allowed with original documents within 15 days of award.

What documents are required for the Darjeeling rail transport tender submission?

Required documents include GST registration, PAN, two years of transport experience, audited financials, EMD submission (or FDR), vehicle specifications for two 7-seat MUVs, PF/ESIC compliance proofs, and OEM authorizations if applicable; ensure upload with bid.

What is the contract duration and variation clause for the rail hire?

The contract runs for 36 months from service start; quantity or duration can vary up to ±25% at contract issue and after, with bidder bound to accept revisions; no specific milestone payments mentioned beyond standard payroll and statutory compliance.

Which routes are covered under the Darjeeling transport contract?

Routes include Siliguri NG Loco Shed to NJP, Kurseong, Darjeeling and other locations under CLI/DHR/SGUJ; daily transport of loco crew, guards, and supervisory staff; deployment per operational needs.

What is the EMD amount and acceptable formats for submission?

EMD is ₹51,450; acceptable formats include a proper bank instrument or Fixed Deposit Receipt (FDR) in the name of FA and CAO/MLG/NFR with withdrawal conditions; scanned copy must be uploaded and original delivered within 15 days post-award.

What are the payroll and statutory obligations for the service provider?

The service provider must pay salaries upfront and furnish PF and ESIC documentation; bank statements reflecting staff payments must be maintained and submitted to the buyer along with bid and during contract execution.

What vehicles specifications are required for the two MUVs?

Two diesel non-AC MUVs or equivalent with seating for 7 persons per vehicle; must meet roadworthy, diesel engine standards and be suitable for day-to-day rail crew transport under West Bengal operation.

What are the office and compliance requirements for bidders?

Bidders must establish an office within the consignee state; provide documentary evidence of the location; ensure ongoing payroll, PF/ESIC compliance, and timely submission of statutory certificates during the contract period.