Bharat Electronics Limited IP Phone Tender Bangalore Karnataka 2026 - Type A/B IP Phone, Expansion Module, OEM Authorized
Progress
Key Highlights
- • OEM authorization essential for non-OEM bidders and included OEM details
- • Data Sheet must precisely match bid parameters to avoid rejection
- • Scope covers Supply, Installation, Testing, Commissioning, and Operator Training
- • Option clause permits up to 50% quantity variation at contracted rates
- • GSTIN invoicing in consignee name; GST portal payment proof required
- • Imported products require Indian office for after-sales service
- • Non-return policy for faulty hard disks under security policy
- • Delivery-time extension rules tied to quantity variation with a minimum 30 days
Tender Overview
Organization: Bharat Electronics Limited (bel) under the Department Of Defence Production, Location: BANGALORE, KARNATAKA - 560001. Procuring Type A Video IP Phone, Type B Color Display IP Phone, and Expansion Module. Scope includes Supply, Installation, Testing, Commissioning, and Operator Training with OEM/ OEM certified resources. Data Sheets must align with offered products; empty mismatches can lead to bid rejection. The tender emphasizes OEM authorization and secure post-sale support with treaty-like compliance for imported items through an Indian office. An option clause allows up to 50% quantity variation at contracted rates. Invoicing must reflect the consignee GSTIN; GST portal proof is required. Unique security policy notes on non-return of faulty hard disks are highlighted. This tender is LIVE in Bengaluru for DEFENCE PRODUCTION procurement.
Technical Specifications & Requirements
- Product categories: Type A Video IP Phone, Type B Color Display IP Phone, and Expansion Module.
- Data Sheet submission: Upload exact datasheets with bid; ensure consistency with specifications to avoid rejection.
- Installation/Commissioning: Performed by OEM or OEM-certified resource; training may be provided to operators.
- Manufacturer Authorization: Include OEM/Original Service Provider details if using authorized distributors.
- Imported products: Must have registered Indian office for after-sales service.
- Scope of supply: Include supply, installation, testing, commissioning, and operator training; include any statutory clearances if required.
- Invoicing: Invoice must be in the consignee name with GSTIN; upload GST invoice and GST portal payment screenshot.
- Delivery/option clause: Purchaser may increase/decrease quantity by up to 50%; extension rules apply with minimum 30 days,
calculated as (Increased quantity ÷ Original quantity) × Original delivery period.
Terms, Conditions & Eligibility
- Data Sheet alignment: Data sheet must match bid parameters; mismatches lead to rejection.
- OEM authorization: Required for non-OEM bidders; include authorization certificate with vendor details.
- Delivery terms: Scope includes supply, installation, testing, commissioning, and operator training.
- GST invoicing: Invoice must be raised in consignee name with their GSTIN; GST portal payment proof required.
- Option Clause: Up to 50% quantity variation at contracted rates; additional delivery time rules apply as described.
- Non-return policy: Policy affecting hard disks under warranty replacements as per buyer security policy.
- Imported items: Must have in-country after-sales support via registered Indian office.
- Payment terms: Not explicitly stated; bidders should anticipate standard government terms and GST compliance.
Key Specifications
-
Product category: Type A Video IP Phone
-
Product category: Type B Color Display IP Phone
-
Expansion Module
-
Scope: Supply, Installation, Testing, Commissioning, Training
-
OEM authorization required for non-OEM bidders
-
Data Sheet alignment with bid parameters
-
Imported products require registered Indian after-sales office
Terms & Conditions
-
OEM authorization and Data Sheet alignment are mandatory
-
Up to 50% quantity variation under option clause
-
GSTIN invoicing and GST portal proof required
Important Clauses
Payment Terms
Invoicing must be in consignee name with GSTIN; provide GST portal payment screenshot. Specific payment timelines are not stated; bidders should assume standard government terms.
Delivery Schedule
Delivery timing governed by option clause; increased quantity extends delivery period proportionally with a minimum of 30 days.
Penalties/Liquidated Damages
Not explicitly stated; implied through delivery extension rules and performance obligations in vendor terms.
Bidder Eligibility
-
Authorized OEM or OEM-certified resource must execute installation and training
-
Data Sheet must precisely reflect offered products
-
Applicant must possess GSTIN and PAN and comply with GST invoicing rules
Tender Data
Bid Details
Quantity
135
Category
Type A Video IP Phone
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Warranty Period
3 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Type A Video IP Phone , Type B Color Display IP Phone , Expansion Module
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
20
Delivery Locations
1
Delivery Cities
Bangalore
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Bangalore | Bangalore | - | - | - | 20 | - |
Authority Records
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Documents 7
GeM-Bidding-9990281.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
Data Sheet of the product(s) offered
Manufacturer Authorization Form/Certificate with OEM details
OEM/Authorized Distributor details (name, designation, address, email, phone)
GST invoice and GST portal payment screenshot for bid submission
Any statutory clearances required for supply (if applicable)
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for IP phone tender in Bangalore 2026 BEL?
Bidders must submit PAN, GSTIN, Cancelled Cheque, EFT mandate, and Data Sheets. Include OEM authorization if not the manufacturer. Ensure datasheets align with offered IP Phone Type A/B and expansion module; upload GST invoicing proof in the GeM portal. The tender requires OEM-certified installation resources and operator training.
What documents are required for BEL IP phone procurement in Karnataka?
Required documents include PAN, GSTIN, Cancelled Cheque, EFT Mandate, Data Sheets, Manufacturer Authorization, OEM details, and GST invoice proof. Ensure the data sheet matches the product parameters for Type A/B IP Phone and Expansion Module; imported items need Indian office support.
What are the technical specifications for BEL IP phone tender 2026?
Specifications include Type A Video IP Phone, Type B Color Display IP Phone, and Expansion Module. Data Sheet must match offered specs; installation and training to be performed by OEM or OEM-certified resource; post-order support via Indian office required for imported products.
When is the delivery and quantity variation deadline for this BEL tender?
The buyer may increase/decrease quantity up to 50% at contract; delivery period adjusts accordingly based on (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.
What are the GST invoicing requirements for BEL supply contracts?
Invoices must be raised in the consignee’s name with their GSTIN; scan and upload GST invoice and a GST portal payment screenshot on GeM. Ensure tax compliance for both domestic and imported items via Indian after-sales support.
What is required for OEM authorization in BEL tender?
Submit Manufacturer Authorization Form including OEM name, designation, address, email, and phone. If using authorized distributors, provide certificate with OEM details and ensure data sheets align with the bid’s product scope.
How to ensure data sheet alignment in BEL IP phone bid 2026?
Attach exact product data sheets for Type A/IP Phone, Type B/IP Phone, and Expansion Module; cross-check parameters against the bid; any mismatch can lead to rejection. Provide clear mappings to IS/standards if cited in the tender.
What documents are necessary for installation and training under BEL terms?
Documentation must confirm installation, testing, commissioning, and operator training by OEM or OEM-certified personnel. Include service commitments, training schedule, and any warranty or post-warranty support terms as part of the bid package.