Government Tender Published for Cap assembly for 9kg fire extinguishers,Siphon Tube for DCP 9kg Fire extinguishers inlet,Co2 Discha in SIVASAGAR, ASSAM

Q1: How to participate in ONGC fire extinguisher spare parts tender in Assam?
To participate, vendors must register on the GeM portal, review detailed technical specifications, and upload all necessary documents such as experience certificates, technical compliance, and bid security (EMD of ₹8,642). Ensure your registration is active and validated. Carefully prepare your technical and financial bids according to the provided BOQ and specifications. Bids must be submitted before the deadline of August 6, 2025, 19:00 IST. Use the official GeM portal for updates and submission. For fast and compliant registration assistance, visit https://tenderai.in/services/gem-profile-registration. Early preparation and adherence to the technical requirements increase the likelihood of winning this important government contract.

Q2: What are the eligibility criteria for suppliers in the ONGC fire safety spare parts tender?
Eligible bidders include manufacturers and OEMs with valid Udyam Registration and proven manufacturing capabilities for fire safety spare parts. Startups and MSMEs registered under Udyam are encouraged to participate and avail purchase preferences. Traders and resellers offering imported or third-party products without local manufacturing are generally excluded from MSE benefits. All applicants must submit experience certificates, technical specifications compliance, and necessary documentation to qualify. Ensuring active GeM registration and correct document uploads are essential for eligibility. Benefits include preference in procurement processes and faster evaluation.

Q3: What documents are required to bid for the ONGC fire extinguisher spare parts tender?
Key documents include:

• Valid Udyam Registration Certificate
• Experience certificates of prior supply or manufacturing experience
• Technical compliance documents including BOQ and specifications PDFs
• Bid security deposit receipt of ₹8,642
• Company registration certificates (PAN, GST)
• Any additional documents specified in the tender notice or ATC (Additional Terms & Conditions)
  Missing critical documents results in disqualification. Always verify document authenticity and correctness before submission.

Q4: How can small businesses benefit from this government fire safety supply tender?
Small and medium enterprises (SMEs) registered under Udyam are eligible for government purchase preferences, which can provide a competitive advantage. They must submit valid Udyam Certificates and meet technical specifications. If qualified, SMEs can receive an opportunity to match the lowest bid (L-1) and secure full or partial order quantities under the price band of 15% above L-1. These benefits aim to promote local industry, foster innovation, and generate employment. Bidders should ensure their registrations are active and validated on GeM for access to these advantages.

Q5: What technical specifications must fire extinguisher spares meet for ONGC procurement?
Spare parts must adhere to standards detailed in the official specification documents linked in the tender, including BS EN standards, IS 16018:2012, and IS 15683:2018. Items like cap assemblies, siphon tubes, CO2 discharge tubes, safety pins, and wheels should meet precise size, material, and safety criteria. The technical documents detail required testing methods, material safety, compatibility, and durability specifications. Compliance ensures safety, quality, and successful inspection from ONGC’s technical team.

Q6: What is the delivery timeline for the fire extinguisher spare parts procurement?
Delivery is expected within the timeline specified in the BOQ document, generally within 60 days from the date of order placement. Early coordination with consignees and logistics partners in Assam is advisable. Consider Assam’s geographical and climatic conditions, especially during monsoon, to ensure prompt delivery. Vendors should plan inventory and shipping accordingly to meet the deadline, avoiding penalties and ensuring smooth project execution.

Q7: How does the EMD process work for this ONGC tender?
Vendors need to submit an EMD of ₹8,642, payable via bank guarantee or online payment to State Bank of India. The EMD acts as a security deposit and will be refunded to unsuccessful bidders post bid evaluation, provided no contractual issues arise. The successful bidder must maintain the security during contract performance, or as specified in the bid document. Ensure your EMD is valid, and all bank-related formalities are completed timely before submission of the bid.

Q8: Are there any special benefits for startups or new manufacturers in this tender?
While this specific tender does not specify separate benefits for startups, Indian government policies encourage startups and new manufacturers to participate. They can avail of purchase preferences if registered and verified on GeM portal. Completing required documentation and technical compliance facilitates faster evaluation. Participating startups can leverage the procurement process to build credibility, secure initial contracts, and establish market presence in fire safety equipment supply.

Q9: How does the evaluation process for this fire safety spare parts tender work?
The evaluation is based on total value considerations, focusing on technical compliance with specifications, experience, and bid price. Bids are scored on adherence to technical requirements, track record, and competence demonstrated via uploaded documentation. The lowest bid (L-1) wins unless other criteria such as quality or priority benefits apply. The process emphasizes transparency, fairness, and adherence to predefined evaluation weightages outlined in the official documents.

Q10: How can I verify the technical specifications and legal documents required for this tender?
All technical specifications, BOQ details, and compliance standards are available via the official links provided in the tender notice, including PDFs for technical standards and BOQ files. Double-check the authenticity of uploaded documents against the specifications. For expert guidance, consider consulting TenderAI services, which assist in GeM registration, documentation, and bid preparation to ensure compliance and enhance success chances. Visit https://tenderai.in/company-insights for additional support.

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