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GEM

Central Reserve Police Force Crpf procurement of Colour Ribbons & related items tender New Delhi 2025

Bid Publish Date

03-Dec-2025, 5:39 pm

Bid End Date

24-Dec-2025, 6:00 pm

EMD

₹1,25,000

Value

₹66,83,570

Location

NEW DELHI , DELHI

Progress

RA
Issue03-Dec-2025, 5:39 pm
Reverse Auction24-Feb-2026, 7:00 pm
AwardPending
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Quantity

1392

Category

CC388AC

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: No explicit brands specified; ensure non-obsolescence and 1 year residual life.
  • • Technical certifications: Malicious Code Certificate required; GST terms specified.
  • • Special clauses: 25% quantity increase/decrease option; extended delivery period rules.
  • • Eligibility: 3 years govt/PSU supply experience; provide relevant contract copies.
  • • Warranty/AMC: Not specified in data; infer standard govt procurement expectations for post-delivery support.
  • • Penalties/LD: Not detailed; option-driven delivery with minimum extension terms.
  • • Delivery/Installation: At CRPF DIG IT, Lodhi Road, Delhi-110003.
  • • Delivery scope: 17 items listed in BOQ; actual item specs not provided.

Categories 11

LINE METRIX PRINTERS COMPUTER PRINTERS AUDIOMETER RIBBONS MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE BALL PEN PRINTER PARTS AND ACCESSORIES CARTRIDGE PRINTER COMPUTER PERIPHERAL POLYETHYLENE PIPE MILITARY VEHICLE

Tender Overview

The Central Reserve Police Force (CRPF), a respondent under the Central Armed Police Forces, seeks supply of colour ribbons and related items categorized under multiple color/branding codes (e.g., W1103A, CZ107AA Black, 057 Yellow, Ribbon CRG 6800). Estimated value is ₹6,683,570 with an EMD of ₹125,000. Location for delivery is New Delhi, Delhi (DIG IT, CRPF, Lodhi Road). The tender emphasizes compliance with non-obsolete products with at least 1 year residual life and requires a minimum of 3 years’ experience supplying similar category products to government entities. A mandatory malicious code certificate is required, ensuring hardware/software integrity during deployment. A notable option clause allows up to 25% quantity variation and corresponding delivery/extensions at contract rates, with a minimum extension period of 30 days. This procurement highlights a strong emphasis on government-grade supply continuity and compliance with statutory norms.

Technical Specifications & Requirements

  • No explicit product specifications available in the data provided; focus remains on color ribbons and related items with catalog-like codes.
  • Delivery address: CRPF DIG IT, 3rd Floor, Block-1, CGO Complex, Lodhi Road, Delhi-110003.
  • Delivery/installation scope: On-site at CRPF DIG IT location; installation/commissioning included if in scope.
  • Experience requirement: 3 years of regular manufacture/supply to Central/State Govt Organizations or PSUs, with contract copies to be submitted.
  • Compliance: Bidders must ensure products are not end-of-life and pass a Malicious Code Certificate. GST will be paid per actuals or applicable rate (whichever lower), within quoted GST percentage.

Terms, Conditions & Eligibility

  • EMD: ₹125,000.
  • Delivery window: Flexibility via option clause up to 25% extra quantity at contracted rates; delivery period calculations apply with minimum 30 days.
  • Experience: 3 years in govt sector supply; provide contracts demonstrating quantity supplied in each year.
  • Financial standing: No liquidation/bankruptcy; bid must include an undertaking.
  • GST: Bidder bears GST applicability; reimbursement as per actuals or applicable rate up to quoted GST%.

Key Specifications

  • Product category: colour ribbons and related items (codes such as W1103A, CZ107AA, 057 Black/Yellow/Cyan, Ribbon CRG 6800)

  • Estimated value: ₹6,683,570

  • EMD: ₹125,000

  • Delivery address: CRPF DIG IT, Lodhi Road, Delhi-110003

  • Lifecycle: Minimum 1 year residual market life; non-Obsolete listing

  • Malicious code certificate requirement for hardware/software

  • Option clause: maximum 25% quantity variation during contract; delivery period adjustments with minimum 30 days

  • GST: Reimbursement as actuals or applicable rate, whichever is lower, subject to quoted GST%

Terms & Conditions

  • EMD amount and payment terms as specified (₹125,000); bid integrity demonstration

  • Delivery terms include 25% quantity option and calculation method with minimum 30 days

  • Experience criteria require 3 years of govt/PSU supply and contract copies

Important Clauses

Payment Terms

GST to be reimbursed as actuals or at the applicable rate (whichever is lower) within the quoted GST%; payment processing terms not fully specified in data.

Delivery Schedule

Option Clause allows up to 25% increase/decrease in quantity at contract rates; delivery period begins after the original delivery order's last date; minimum extension 30 days.

Penalties/Liquidated Damages

No explicit LD percentage provided; compliance with delivery timelines implied via option clause and milestone delivery.

Bidder Eligibility

  • 3 years of regular govt/PSU supply experience with relevant contracts

  • Financial stability: not under liquidation or bankruptcy; provide undertaking

  • Non-obsolete product lifecycle: minimum 1 year residual life; not declared end-of-life by OEM

Documents 6

GeM-Bidding-8598228.pdf

Main Document

Other Documents

OTHER

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 17 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 CC388AC HP LaserJet P1108 Cartridge in Nos. 700 nos [email protected] 45
2 CE278AC HP LaserJet 1606 DN PRINTER Toner 30 nos [email protected] 45
3 W1103A HP Never Stop Laser 1000W HP 103A Printer toner 60 nos [email protected] 45
4 F6V27AA black HP 680 printer Black Ink Cartridge 20 nos [email protected] 45
5 F6V26AA Colour HP 680 printer Tri-colour Ink Cartridge 60 nos [email protected] 45
6 CZ107AA Black HP 680 printer Black Ink Cartridge 40 nos [email protected] 45
7 CZ108AA Colour HP 680 printer Tri-colour Ink Cartridge 40 nos [email protected] 45
8 W1520X HP LaserJet PRO 4104 FDW Printer TONER CARTIRIDGE 10 nos [email protected] 45
9 MLTD116L Printer Samsung Express M2826nd 30 nos [email protected] 45
10 MLT-110S Samsung Xpress Laser Printer 2010 30 nos [email protected] 45
11 057 Black Epson L18050 Ink Tank Printer 12 nos [email protected] 45
12 057 Yellow Epson L18050 Ink Tank Printer 12 nos [email protected] 45
13 057 Magenta Epson L18050 Ink Tank Printer 12 nos [email protected] 45
14 057 Cyan Epson L18050 Ink Tank Printer 12 nos [email protected] 45
15 057 Light Magenta Epson L18050 Ink Tank Printer 12 nos [email protected] 45
16 057 Light Cyan Epson L18050 Ink Tank Printer 12 nos [email protected] 45
17 Ribbon CRG 6800 Ribbon cartridge for Line Matrix PRN-6610L 136 COL 1000 LPM 300 nos [email protected] 45

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates from govt/PSU suppliers (minimum 3 years)

4

Financial statements or turnover proof

5

Embodied EMD submission receipt (₹125000)

6

Technical bid documents and product compliance

7

OEM authorization or reseller agreements (if applicable)

8

Malicious Code Certificate of non-inclusion of embedded malware

Reverse Auction Schedule

Completed

Start

24-Feb-2026, 7:00 pm

End

26-Feb-2026, 10:00 am

Duration: 39 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for CRPF colour ribbons tender in New Delhi 2025

Bidders should submit GST registration, PAN, 3+ years govt/PSU supply contracts, financial statements, EMD of ₹125,000, OEM authorizations when applicable, and Malicious Code Certificate. Ensure products meet non-obsolescence rule and provide delivery at CRPF DIG IT, Lodhi Road. Include technical bid and compliance certificates with your submission.

What are the eligibility criteria for CRPF procurement in Delhi 2025

Eligibility requires 3 years of govt/PSU supply experience, demonstrated contracts for similar category products, non-liquidation status, and an undertaking regarding financial stability. Provide OEM authorization if bidding through resellers and ensure the product lifecycle is at least 1 year remaining at the time of bid opening.

Which documents are required for CRPF colour ribbons bid 2025

Required documents include GST certificate, PAN, latest financial statements, contract copies proving govt/PSU supply, EMD submission receipt, OEM authorization, technical bid documents, and Malicious Code Certificate. Ensure all documents corroborate the product lifecycle and delivery readiness to Delhi.

What are the technical standards for CRPF ribbon procurement

Tender data specifies no explicit technical standards; bidders must ensure products are not obsolete and carry OEM assurances. Include product specs, lifecycle, and supplier certifications. If applicable, provide any available ISI/ISO certifications tied to color ribbons and related accessories.

What is the EMD amount for CRPF New Delhi procurement

The EMD is ₹125,000. Submit the EMD through the prescribed channel with your bid, along with all other documents. Maintain compliance with bid submission deadlines and ensure the EMD validity period covers contract award and initial delivery.

When is the delivery timeline for CRPF Delhi tender

Delivery period calculations apply to the base quantity; an option clause allows up to 25% variation. The additional time equals (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; delivery begins after the last date of the original order.

How is GST handled in CRPF ribbon procurement 2025

GST will be reimbursed at actuals or at the applicable rate (whichever is lower), limited to the quoted GST percentage. Bidders must determine their GST applicability and claim reimbursement accordingly during invoicing after delivery verification at CRPF Delhi.

What documents prove govt procurement experience for CRPF bid

Submit copies of contracts with govt/PSU entities showing quantity supplied in each year, along with client references, scope of supply, and contact details. Primary product value should meet the criterion if a bunch bid is involved; provide evidence of consistent yearly activity.