Horticulture And Food Processing Department Uttar Pradesh Facility Management Tender Varansi (Varanasi) 2026 - Lump Sum & EMD ₹16550
Bid Publish Date
14-Sep-2026, 12:02 pm
Bid End Date
24-Sep-2026, 8:00 pm
EMD
₹16,550
Value
₹16,55,000
Location
Progress
Tender Overview
The Horticulture And Food Processing Department Uttar Pradesh invites a Lump Sum Facility Management Services bid for a project located in VARANASI, UTTAR PRADESH with an estimated value of ₹1,655,000 and an EMD of ₹16,550. The scope includes supply of consumables and related miscellaneous items embedded within the contract cost. Bidders must maintain a local service presence in the consignee state and provide a dedicated support line, escalation matrix, and non-obsolescence assurances. The procurement emphasizes compliance, financial stability, and governance requirements for award decisions.
- Organization: Horticulture And Food Processing Department Uttar Pradesh
- Location: VARANASI, UTTAR PRADESH
- Category: Lump Sum Facility Management, Agriculture Farm/Fields, Consumables included
- Estimated value: ₹1,655,000; EMD: ₹16,550
- Key differentiator: local service office, dedicated toll-free support, and escalation framework
- Unique aspects: strict anti-corruption affidavits and three-year financials / ITRs required
Technical Specifications & Requirements
- No technical specifications are published in the tender text. However, bidders must ensure:
- Existence of an office within the state of the consignee with documentary proof
- A dedicated/toll-free service support number and an escalation matrix for service issues
- A minimum of three years residual market life for offered products; no end-of-life items
- Financial integrity: audited balance sheets with UDIN, 26AS, ITRs with computation for three years, and GSTR-3B for three years
- Compliance affidavits on non-blacklisting and quality standards; anti-collusion certification
- EMD submission via DD with a hardcopy to be delivered within 5 days of bid end date/opening date
- Right to accept, reject, or cancel bids granted to the buyer without reason
Terms, Conditions & Eligibility
- EMD: ₹16,550; acceptable as Demand Draft in favour of DHO, payable at VARANSI
- Eligibility: three years of financials, non-bankruptcy declarations, and UDIN-compliant balance sheets
- Documentation: audited balance sheets, ITRs, 26AS, GSTR-3B; technical bid must include these
- Compliance: non-blacklisting affidavits and standard of quality attestations; family relationships with e-tender committee are disqualifying
- Payment and contract risk: potential contract cancellation rights reserved by buyer
- Additional: the bidder must provide a declaration of not being under liquidation or receivership
Key Specifications
-
- EMD amount: ₹16,550
-
- Estimated contract value: ₹1,655,000
-
- Location: VARANASI, UTTAR PRADESH
-
- Office requirement: service provider must have an office in the state with documentary evidence
-
- Service support: dedicated/toll-free telephone number and escalation matrix
-
- Product life requirement: items offered must have at least 3 years residual market life
-
- Financial documents: Audited balance sheets with UDIN, 26AS, ITR with computation for last 3 years, GSTR-3B for last 3 years
-
- Declarations: affidavits on non-blacklisting and standard of quality; anti-fraud declaration
-
- EMD submission method: DD payable to DHO, with hardcopy delivered within 5 days
-
- Bid acceptance rights: Buyer reserves right to accept/reject/cancel bids without reason
Terms & Conditions
-
Key Term 1: EMD ₹16,550; DD payable at VARANSI with scanned copy uploaded
-
Key Term 2: Local office in state; documentary evidence required
-
Key Term 3: Three-year audited financials, ITRs, 26AS, GSTR-3B; anti-blacklisting affidavits
-
Key Term 4: Non-obsolescence clause; products must have ≥3 years market life
-
Key Term 5: Right to cancel or suspend tender at any stage by buyer
-
Key Term 6: Payments aligned to delivery/completion as per contract terms
Important Clauses
Payment Terms
EMD via Demand Draft ₹16,550; no explicit milestone; bidder to deliver hardcopy DD within 5 days post bid end/ Opening
Delivery Schedule
Not specified in the public data; bidders must assume standard delivery timelines and confirm in technical bid
Penalties/Liquidated Damages
Not explicitly stated; tender reserves buyer rights to cancel at any stage; LDs not detailed
Bidder Eligibility
-
Audited balance sheets for last 3 years with UDIN
-
GSTR-3B returns for last 3 years
-
I TRs with computation for last 3 years
-
Non-blacklisting affidavits on Rs. 100 stamp paper
-
Proof of local office in Uttar Pradesh with documentary evidence
-
Duly completed EMD via DD and hardcopy submission
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
8
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Facility Management Services - LumpSum Based - Agriculture Farm/Fields; Supply of Miscellaneous Item; Consumables to be provided by service provider (inclusive in contract cost)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Varanasi
Delivery Pincodes
221002
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Md Zulfiquar | 221002,rajkiya khadya vigyan prashikshan kendra varanasi | Varanasi | Uttar Pradesh | 221002 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 6
GeM-Bidding-9889633.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
Experience Criteria
Bidder Turnover
Certificate (Requested in ATC)
OEM Authorization Certificate
Additional Doc 1 (Requested in ATC)
Additional Doc 2 (Requested in ATC)
Additional Doc 3 (Requested in ATC)
Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid on the facility management tender in Varansi UP 2026?
Bidders must prepare EMD ₹16,550 via DD to DHO, provide a local UP office proof, and submit three years audited financials (UDIN), 26AS, ITR computations, GSTR-3B, plus affidavits on non-blacklisting. Technical bid should include these as per terms; delivery terms are to be confirmed during bidding.
What documents are required for UP horticulture tender participation 2026?
Required documents include EMD DD ₹16,550, audited balance sheets with UDIN for 3 years, ITR with computation for 3 years, 26AS for 3 years, GSTR-3B for 3 years, non-blacklisting affidavits, local UP office proof, and technical bid certificates; ensure OEM and service support details if applicable.
What is the EMD amount for the Varansi facility management bid?
The EMD amount is ₹16,550, payable via Demand Draft in favor of DHO, VARANSI. A scanned DD copy must accompany the bid, with hardcopy delivered within 5 days after bid end/opening to the buyer.
What are the eligibility criteria for bidders in this UP tender?
Bidders must not be in liquidation or bankruptcy; provide affidavits on non-blacklisting, maintain a UP local office, and submit three years of audited financials, ITRs, 26AS, and GSTR-3B. They should also guarantee product life of at least 3 years in the market.
What standards or life-cycle requirements apply to offered items?
Offer must comply with a minimum 3-year residual market life; no end-of-life items should be quoted. Bidders should ensure consumables and services are current and market-available for the duration of the contract.
When will the tender rights allow cancellation or rejection of bids?
The buyer reserves rights to accept, reject, or cancel any bid or the entire process at any stage without assigning reasons, as per ATC clauses; bidders should prepare accordingly and rely on compliance details in the bid.
What is the delivery/installation expectation for this UP tender?
Public data does not specify a fixed delivery window; bidders must indicate a realistic delivery/install timeline in the technical bid and align with contract terms once awarded, including potential escalation handling.
What is the scope of consumables included in the lump-sum contract?
The category includes consumables to be provided by the service provider as part of the lump-sum contract; quantities and itemization would be aligned within the final BOQ and contract schedule and must be costed in the lump-sum total.