Directorate Of Public Instructions Kerala Laptop Procurement Entry and Mid-Level Laptops 2026 – Kerala Government IT Equipment
Progress
Key Highlights
- • Kerala government procurement for General Education Department laptops
- • 5-year warranty mandatory for all laptops supplied
- • Minimum 3 GeM laptop contracts as proof of experience
- • GST registration from Government of India and Kerala office license required
- • Option clause allowing ±25% quantity variation during and after contract
- • Data sheet with brand, model, and full specifications required
- • Delivery to be made at consignee locations within Kerala
- • EMD of ₹30,000 to accompany bid
Tender Overview
The Directorate Of Public Instructions (Kerala) invites bids for entry and mid-level laptop procurement intended for General Education Department applications. Estimated value is ₹3,000,000 with an EMD of ₹30,000. Bidders must operate from a registered Kerala office with valid GST and local license, and supply to designated Kerala consignee locations. The contract allows a ±25% quantity variation at contract end and during the currency, with delivery timelines linked to the original delivery period. A data sheet specifying brand, model, and full specifications is mandatory. The requirement emphasizes GeM contract experience and a robust five-year warranty, ensuring long-term support for government laptops.
Technical Specifications & Requirements
- Product category: Entry and Mid-Level Laptop (Notebook) for Kerala government education deployments
- Processor & RAM: Laptop type with specified processor details; RAM size and expandability to be confirmed in data sheet
- Display & Storage: Display size in cm (diagonal) and storage capacity in GB must be stated in data sheet
- Operating System: Factory pre-loaded OS required
- Brand/Data Sheet: Data sheet must clearly mention brand, model, and specifications; failure to attach data sheet may lead to technical rejection
- Experience & Documentation: Minimum of three GeM laptop contracts demonstrated; purchase orders and completion certificates to be enclosed; GST registration and Kerala office license proofs required
- Warranty: A mandatory 5-year warranty for all laptops
Terms, Conditions & Eligibility
- EMD: ₹30,000 must be submitted with bid
- Delivery Flexibility: Option to increase/decrease quantity by up to 25%; delivery period adjustments apply
- Delivery Location: Products delivered to consignee-stipulated Kerala locations
- Eligibility: Registered Kerala office, valid GST, local license, and proof of experience supplying laptops to Kerala district directorates
- Documents: Include GST certificate, PAN, experience certificates, financial statements, OEM authorizations, and data sheet
- Warranty: 5-year warranty mandatory; services and AMC terms to be detailed
- Bid Compliance: All terms must be complied with; non-compliance may lead to rejection
Key Specifications
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Product: Entry and Mid-Level Laptop (Notebook) for Kerala DPI
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Estimated value: ₹3,000,000 with EMD ₹30,000
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Delivery: As per consignee locations within Kerala; delivery period linked to original order and option period
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Standards/Compliance: Factory pre-loaded OS; 5-year warranty; GeM experience evidence
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Key proofs: Data sheet with brand/model; minimum 3 GeM contracts; GST and Kerala office license
Terms & Conditions
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EMD of ₹30,000 must be submitted with bid
-
Quantity may vary ±25% during and after contract
-
Must supply to Kerala consignee locations with data sheet
-
Five-year warranty is mandatory for all laptops
-
Three GeM laptop contracts required as proof of experience
-
GST and Kerala office license proof required
Important Clauses
Payment Terms
Not specified in detail; bidders should anticipate standard government payment terms after delivery and acceptance per contract
Delivery Schedule
Delivery timeline tied to the original delivery period; extension times calculated as (increased quantity / original quantity) × original delivery period with a minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; likely to be enforced under General Conditions of Contract for late delivery and non-conformance
Bidder Eligibility
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Registered Kerala office with valid GST registration
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Kerala local licensing compliance
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Experience in supplying laptops to Kerala district directorates with documented PO/completion certificates
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Data sheet and minimum 3 GeM laptop contracts
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Five-year laptop warranty commitment
Tender Data
Bid Details
Quantity
85
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
10
OEM Avg. Turnover
10
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Authority Records
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Documents 3
GeM-Bidding-9088269.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate (current, active) specific to bidder
PAN card of the bidder
Evidence of a registered office in Kerala (proof of address)
Experience certificates showing supply of laptops to Kerala district directorates
Purchase orders and completion certificates for minimum 3 GeM laptop contracts
Product data sheet clearly listing brand, model, specifications
OEM authorizations or authorized distributorship certificates
Financial statements and audited accounts (as required)
EMD payment receipt or instrument details
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Entry Level |
| Processor | Processor Number | AMD Ryzen 3 5425U, Intel Core i3 - 1215U Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Linux |
| Memory | RAM Size (GB) | 16.0 Or higher |
| Memory | RAM Expandability up to | 16.0 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.09 (14 In to 14.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the laptop tender in Kerala DPI 2026?
Bidders must ensure a registered Kerala office, valid GST, and local license. Submit data sheet with brand/model, proof of at least 3 GeM laptop contracts, and EMD of ₹30,000. Include Purchase Orders and completion certificates, and warranty terms of 5 years. Follow delivery to Kerala consignee locations and comply with the 25% quantity variation clause.
What documents are required for Kerala DPI laptop procurement?
Required documents include GST registration, PAN card, Kerala office license, proof of Kerala address, vendor experience certificates, at least 3 GeM laptop contracts, OEM authorizations, purchase orders, completion certificates, data sheet listing brand and model, and financial statements. EMD of ₹30,000 must be attached.
What are the technical specifications for the Kerala laptop tender?
Specifications emphasize entry/mid-level laptops with factory pre-loaded OS, defined RAM and expandability, display size in cm, storage capacity in GB, processor type, and brand/model details in the data sheet. Ensure ISI/IS 550 or equivalent not mandated; warranty is 5 years.
What is the EMD amount for the Kerala laptop bid 2026?
The bid requires an EMD of ₹30,000, payable as a security deposit or online transfer per GeM/State procurement norms. Ensure submission with the technical bid to avoid rejection during evaluation.
When is the delivery deadline for Kerala DPI laptop procurement?
Delivery timing follows the original delivery period; if quantities are increased, additional time is calculated as (increased quantity / original quantity) × original delivery period, with a minimum of 30 days, and may extend to the original delivery period under option clause.
What is the warranty requirement for laptops in this tender?
A mandatory 5-year warranty is required for all laptops. Include warranty terms in the Bid and ensure service/support coverage within Kerala, with clear AMC/maintenance terms in the proposal.
What are the GeM contract experience requirements for bidders?
Bidder must upload copies/details of a minimum of 3 GeM laptop contracts executed through GeM to demonstrate experience in government procurement; include PO numbers, completion certificates, and customer references where available.
What are the delivery locations for Kerala laptop procurement?
Delivery must be to locations stipulated by the consignee within Kerala; confirm exact consignee addresses in the bid submission and ensure logistics arrangements with Kerala-based delivery partners.