Department of Official Language Smart Board & IT Equipment Tender 2026 - 1920x1080 Camera, Audio Processor, 60W Amplifier, Wireless Mic, Stand, Mouse, Keyboard, Windows & Antivirus
Bid Publish Date
17-Sep-2026, 1:14 pm
Bid End Date
08-Oct-2026, 2:00 pm
EMD
₹1,97,750
Location
Progress
RAKey Highlights
- • Brand/OEM authorization required with OEM details
- • ISO 9001 certification mandatory for bidder or OEM
- • Dedicated toll-free service support and escalation matrix
- • EMD of ₹197,750; adherence to ATC and Corrigendum requirements
- • 12-item BOQ with multi-component IT hardware and software
- • Integrated hardware-software procurement including Windows OS, Office, Antivirus
Tender Overview
The opportunity is issued by the Department of Official Language for a bundled IT and presentation solution comprising a SMART BOARD, CAMERA 1920x1080, AUDIO PROCESSOR, SPEAKERS, AMPLIFIER 60 WATT, WIRELESS MICROPHONE, STAND FOR PANEL, MOUSE, KEYBOARD, WINDOWS, OFFICE APPLICATION, and ANTIVIRUS software. The tender notes an EMD of ₹197,750 and includes 12 BOQ items with unspecified unit quantities, indicating a multi-component procurement rather than a single SKU. The contract is positioned to modernize official language classrooms or meeting rooms with integrated AV and productivity software. The bidder should anticipate a tech-enabled install and post-installation support, with ISO 9001 certification and OEM authorization requirements driving supplier eligibility. The procurement’s emphasis on hardware plus software integration, service support, and OEM authorization differentiates this tender from pure hardware purchases and highlights requirements for a seamless, standards-compliant deployment.
Technical Specifications & Requirements
- Product categories: SMART BOARD, 1920x1080 CAMERA, AUDIO PROCESSOR, SPEAKERS, AMPLIFIER (60 W), WIRELESS MICROPHONE, PANEL STAND, MOUSE, KEYBOARD, WINDOWS OS, OFFICE SUITE, ANTIVIRUS.
- Standards & compliance: ISO 9001 certification for bidder or OEM; OEM authorization/MA required if using distributors; dedicated service support phone and escalation matrix.
- Service expectations: Post-sale service support details must be provided; OEM/BI must supply escalation contacts; warranty or AMC terms implied by ISO 9001 requirement.
- Financials: EMD ₹197,750; no explicit estimated value or quantities disclosed for the 12 items.
- Delivery/install: Not explicitly stated; expect installation alongside hardware/software rollout.
- Documentation: Ensure certificates and mandatory bids documents per ATC; non-submission may lead to rejection.
Terms, Conditions & Eligibility
- EMD: ₹197,750; submit as per tender documents.
- ISO 9001: Bidder or OEM must hold ISO 9001 certification.
- Authorization: Where distributors deliver products, include Manufacturer/Original Equipment Manufacturer authorization with contact details.
- Service: Dedicated toll-free service number and escalation matrix required.
- Documentation: Upload all required certificates/documents as per Bid Document, ATC/Corrigendum.
- Compliance: Non-submission of required documents may lead to bid rejection. No prizes, only compliance-based eligibility.
Key Specifications
-
Product names: SMART BOARD, CAMERA 1920x1080, AUDIO PROCESSOR, SPEAKERS, AMPLIFIER 60 WATT, WIRELESS MICROPHONE, STAND FOR PANEL, MOUSE, KEYBOARD, WINDOWS, OFFICE APPLICATION, ANTIVIRUS
-
EMD: ₹197,750
-
Standards: ISO 9001
-
OEM authorization: required for distributors
-
Service: dedicated toll-free number, escalation matrix
-
Delivery/install: implied, not explicitly specified
Terms & Conditions
-
EMD of ₹197,750; bid security as per documents
-
ISO 9001 certification required for bidder or OEM
-
OEM authorization required for distributor submissions
-
Dedicated service support and escalation matrix mandatory
-
Submit all documents per ATC and Corrigendum
Important Clauses
Payment Terms
Payment terms not explicitly stated; bid must align with standard government terms and provide delivery-based invoicing per contract
Delivery Schedule
Delivery/install timeline not specified; bidders should expect project-based delivery with installation support
Penalties/Liquidated Damages
Penalty clauses not specified; reference standard Ld/LD terms in bid documents and ATC
Bidder Eligibility
-
No liquidation, court receivership, or bankruptcy
-
ISO 9001 certification for bidder or OEM
-
OEM authorization for distributors; dedicated service support
Reverse Auction Schedule
Start
15-Oct-2026, 5:00 pm
End
16-Oct-2026, 5:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
91
Category
OFFICE APPLICATION
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
SMART BOARD , CAMERA 1920x1080 , AUDIO PROCCESSOR , SPEAKERS , AMPLIFIRE 60 WATT , WIRELESS MICROPHONE , STAND FOR PANEL , MOUSE , KEYBOARD , WINDOWS , OFFICE APPLICATION , ANTI VIRUS
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
3
Pre-Bid & Qualification
Pre-Bid Date
18-09-2026 11:00:00
Pre-Bid Venue
7th Floor, Pt. Deendayal Antyodaya Bhawan, CGO Complex, Lodhi Road, New Delhi -110003
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
New Delhi
Delivery Pincodes
110003
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| M S Chauhan | 110003,7th Floor, Pt. Deendayal Antyodaya Bhawan, CGO Complex, Lodhi Road, New Delhi -110003 | New Delhi | Delhi | 110003 | 7 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-9905237.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
12 Items Sign in to view GEM price trends Sign in for GEM prices
SMART BOARD
AS PER SPECS
CAMERA 1920x1080
AS PER SPECS
AUDIO PROCCESSOR
AS PER SPECS
SPEAKERS
AS PER SPECS
AMPLIFIRE 60 WATT
AS PER SPECS
WIRELESS MICROPHONE
AS PER SPECS
STAND FOR PANEL
AS PER SPECS
MOUSE
AS PER SPECS
KEYBOARD
AS PER SPECS
WINDOWS
AS PER SPECS
OFFICE APPLICATION
AS PER SPECS
ANTI VIRUS
AS PER SPECS
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | SMART BOARD | AS PER SPECS | 7 | nos | [email protected] | 30 | |
| 2 | CAMERA 1920x1080 | AS PER SPECS | 7 | nos | [email protected] | 30 | |
| 3 | AUDIO PROCCESSOR | AS PER SPECS | 7 | nos | [email protected] | 30 | |
| 4 | SPEAKERS | AS PER SPECS | 14 | nos | [email protected] | 30 | |
| 5 | AMPLIFIRE 60 WATT | AS PER SPECS | 7 | nos | [email protected] | 30 | |
| 6 | WIRELESS MICROPHONE | AS PER SPECS | 7 | nos | [email protected] | 30 | |
| 7 | STAND FOR PANEL | AS PER SPECS | 7 | nos | [email protected] | 30 | |
| 8 | MOUSE | AS PER SPECS | 7 | nos | [email protected] | 30 | |
| 9 | KEYBOARD | AS PER SPECS | 7 | nos | [email protected] | 30 | |
| 10 | WINDOWS | AS PER SPECS | 7 | nos | [email protected] | 30 | |
| 11 | OFFICE APPLICATION | AS PER SPECS | 7 | nos | [email protected] | 30 | |
| 12 | ANTI VIRUS | AS PER SPECS | 7 | nos | [email protected] | 30 |
Categories
4
Required Documents
GST registration certificate
PAN card
Experience certificates for similar AV/IT deployments
Financial statements (last 2-3 years)
EMD receipt/bond for ₹197,750
Technical bid documents demonstrating ISO 9001 and OEM authorization
Manufacturer/Original Equipment Manufacturer authorization
Service support contact details and escalation matrix
ISO 9001 certificate (bidder or OEM)
Frequently Asked Questions
Key insights about DELHI tender market
What documents are required for AV equipment tender in Department of Official Language 2026
Bidders must submit GST certificate, PAN, last 3 years financial statements, ISO 9001 certificate (bidder or OEM), OEM authorization, EMD receipt for ₹197,750, experience certificates for similar deployments, and service escalation matrix with toll-free contact details.
How to meet ISO 9001 certification requirement for this tender
Ensure either the bidder or the OEM holds an ISO 9001 certificate; provide certificate number, issuing body, and scope of certification in the bid. If relying on OEM, include Manufacturer Authorization and OEM compliance documents.
What is the EMD amount for this procurement in 2026
The required EMD is ₹197,750; submit payment as specified in the bid documents (DD/online as applicable) and attach the EMD receipt with the technical bid.
What are the hardware components required in this tender
The bid covers a combined package including a SMART BOARD, CAMERA 1920x1080, AUDIO PROCESSOR, SPEAKERS, AMPLIFIER 60 WATT, WIRELESS MICROPHONE, STAND FOR PANEL, MOUSE, KEYBOARD, plus WINDOWS OS, OFFICE APPLICATIONS, and ANTIVIRUS software.
What are the service support requirements for this department bid
Bidders must provide a dedicated toll-free service number and an escalation matrix with contact details. OEM/service provider must ensure ongoing support and timely resolution as part of the post-installation service obligations.
When is delivery and installation expected for this AV package
Specific delivery timelines are not detailed in the data; bidders should assume project-based delivery with installation and configuration post-approval, aligning with standard procurement delivery terms in the contract and ATC.
What is the role of OEM authorization in this procurement
Distributors must submit an OEM authorization form/certificate including company name, contact details, and product range. This ensures compliance with the tender’s Manufacturer Authorization requirement and valid OEM support.
What standards govern bidder eligibility for this department tender
Eligibility hinges on being free of liquidation, possessing ISO 9001 for bidder or OEM, and providing OEM authorization where applicable, along with mandatory bid documents per ATC and corrigendum.