Numaligarh Refinery Limited Flameproof 3 TR Split AC Tender Golaghat Assam 2026
Progress
Tender Overview
Numaligarh Refinery Limited invites bids for a Flameproof Split Air Conditioner 3 TR along with ancillary copper piping (5 by 8 inch, 3 by 8 inch), copper pipe insulation, copper fittings, drain pipe, CPVC fittings, ODU stands, and ITC charges at Golaghat, Assam (PIN 785601). The package appears to comprise equipment procurement and associated accessories with 9 BOQ items in total. While the tender lacks explicit quantity and value data, the inclusion of an EMD field and an option clause suggests a quantified procurement exercise with scope for 25% quantity variation and extended delivery timelines. The bid terms emphasize extension of delivery windows proportional to quantity changes, with a minimum extension of 30 days. A Buyer Uploaded ATC document is referenced, indicating site-specific compliance requirements. This opportunity targets suppliers with flameproof HVAC capability and certified IS/ISD standards, and offers a localized government procurement pathway in Assam. The tender’s unique aspect lies in flameproof conditioning equipment for potentially hazardous environments, coupled with comprehensive accessory piping and installation components.
Technical Specifications & Requirements
- Product Category: Flameproof air conditioning package (3 TR split unit) with copper piping and insulation components
- Key Accessories: 5 by 8 inch copper pipe, 3 by 8 inch copper pipe, copper pipe insulation, copper fittings, drain pipe, CPVC fittings, ODU stands, ITC charges
- Delivery Location: Golaghat, Assam (785601)
- Contract Body: Numaligarh Refinery Limited, Assam
- ATC Document: Buyer uploaded ATC; specific site/installation clauses expected in the ATC
- Delivery-flexibility: Option to increase quantity up to 25%, with proportional delivery time adjustments; minimum extension 30 days
- BOQ: 9 items listed; exact quantities not provided in data; detailed scope in BOQ/ATC
- Standards/Compliance: Not specified in the data; ATC file likely contains IS/ISD or flameproof standards
Terms, Conditions & Eligibility
- EMD: Not specified in the extract; ATC may state amount in file
- Delivery Schedule: Delivery period tied to option clause; calculated extension based on (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days
- Payment Terms: Not detailed in the provided data; ATC may include terms
- Documentation: GST, PAN, experience, financials likely required per standard refinery tenders; ATC to specify exact documents
- Bid Validity: Not explicitly provided; ATC typically requires 90–180 days in similar tenders
- Penalty/LD: Not specified; ATC may include LD clauses
- Warranty/AMC: Not specified; ATC may require standard warranty terms
- Brand/OEM: Not specified; ATC may require approved brands or flameproof certification
Key Specifications
-
Product: Flameproof Split Air Conditioner, 3 TR
-
Accessories: 5 by 8 inch copper pipe, 3 by 8 inch copper pipe, copper pipe insulation, copper fittings, drain pipe, CPVC fittings, ODU stands, ITC charges
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Location: Golaghat, Assam 785601
-
BoQ: 9 items (details not provided in extract)
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Delivery terms: +/- 25% quantity variation; minimum 30 days extra delivery time
-
ATC: Buyer uploaded ATC document to specify site-specific clauses
Terms & Conditions
-
25% quantity variation allowed by purchaser with contracted rates
-
Delivery window extension calculated by (Increased quantity ÷ Original quantity) × Original delivery period (min 30 days)
-
ATC and DOC requirements dictate exact EMD, payment terms, and documentation
Important Clauses
Payment Terms
Not specified in extracted data; ATC will define terms
Delivery Schedule
Delivery period extends with quantity variations; minimum 30 days extension
Penalties/Liquidated Damages
Not specified in extracted data; ATC may include LD terms
Bidder Eligibility
-
Experience in flameproof HVAC equipment supply
-
Demonstrated capability to supply 3 TR split AC systems with associated piping
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GST registration and financial capacity as per ATC
Tender Data
Bid Details
Quantity
389
Category
Flameproof Split Air Conditioner of Capacity 3 TR
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Flameproof Split Air Conditioner of Capacity 3 TR , CU pipe 5 by 8 inch , CU pipe 3 by 8 inch , CU pipe insulation , CU fittings , drain pipe , CPVC Fittings , ODU stands , ITC Charges of FLP AC
Advisory Bank
AXIS BANK LTD
ePBG Percentage
3%
ePBG Duration (Months)
21
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Golaghat
Delivery Pincodes
785699
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Dibakar Barhoi | 785699,Numaligarh Refinery Limited, Chief General Manager (Commercial) PO-NRP, Numaligarh Warehouse office 03776-265562 | Golaghat | Assam | 785699 | 9 | 90 | - |
Authority Records
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Documents 6
GeM-Bidding-10016323.pdf
Main Document
Other Documents
OTHER
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
9 Items Sign in to view GEM price trends Sign in for GEM prices
Flameproof Split Air Conditioner of Capacity 3 TR
Refer item 10 of specifcation document
CU pipe 5 by 8 inch
Refer item 20 of specifcation document
CU pipe 3 by 8 inch
Refer item 30 of specifcation document
CU pipe insulation
Refer item 40 of specifcation document
CU fittings
Refer item 50 of specifcation document
drain pipe
Refer item 60 of specifcation document
CPVC Fittings
Refer item 70 of specifcation document
ODU stands
Refer item 80 of specifcation document
ITC Charges of FLP AC
Refer item 90 of specifcation document
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Flameproof Split Air Conditioner of Capacity 3 TR | Refer item 10 of specifcation document | 9 | nos | dibakarbarhoi | 90 | |
| 2 | CU pipe 5 by 8 inch | Refer item 20 of specifcation document | 90 | m | dibakarbarhoi | 90 | |
| 3 | CU pipe 3 by 8 inch | Refer item 30 of specifcation document | 90 | m | dibakarbarhoi | 90 | |
| 4 | CU pipe insulation | Refer item 40 of specifcation document | 90 | m | dibakarbarhoi | 90 | |
| 5 | CU fittings | Refer item 50 of specifcation document | 1 | lot | dibakarbarhoi | 90 | |
| 6 | drain pipe | Refer item 60 of specifcation document | 90 | m | dibakarbarhoi | 90 | |
| 7 | CPVC Fittings | Refer item 70 of specifcation document | 1 | lot | dibakarbarhoi | 90 | |
| 8 | ODU stands | Refer item 80 of specifcation document | 9 | nos | dibakarbarhoi | 90 | |
| 9 | ITC Charges of FLP AC | Refer item 90 of specifcation document | 9 | nos | dibakarbarhoi | 540 |
Categories
16
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar flameproof HVAC projects
Financial statements or turnover details
EMD submission documentation (amount if specified in ATC)
Technical bid documents as per ATC
OEM authorization for flameproof equipment (if applicable)
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for flameproof AC tender in Golaghat Assam 2026?
Bidders should review the ATC uploaded by Numaligarh Refinery Limited, prepare technical and financial bids, and submit GST, PAN, experience certificates, and OEM authorizations. Ensure compliance with option clause up to 25% quantity and minimum 30 days delivery extension. Include 3 TR split AC with copper piping accessories.
What documents are required for flameproof AC procurement in Assam?
Submit GST registration, PAN card, experience certificates for flameproof HVAC, financial statements, EMD documents if specified, technical compliance certificates, and OEM authorizations for flameproof equipment per ATC. Ensure bids align with Golaghat delivery requirements.
What are the technical specifications for the 3 TR flameproof AC bid?
The tender specifies a 3 T.R. flameproof split AC plus copper piping (5 by 8 inch, 3 by 8 inch), copper insulation, CPVC fittings, drain pipe, ODU stands, and ITC charges. Exact model numbers and IS/BS standards will be in the ATC; verify site conditions before submission.
When is the delivery deadline for quantity extension under the option clause?
Delivery extension follows the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. If the original period is shorter, that period applies. Bidder must plan for potential 25% quantity increase.
What is the EMD requirement for the Numaligarh refinery flameproof AC bid?
The extract does not specify an EMD amount; the ATC document will state the exact EMD or security deposit. Bidders should prepare funds or an online payment method as per ATC instructions and ensure validity during bid submission.
What standards or certifications are required for flameproof HVAC equipment in this tender?
ATC file will specify flameproof certification and any IS/IEC standards required. Prepare ISI/BIS or other recognized certifications for flameproof equipment as indicated, and align product compliance with the stated standards before bid submission.
What is the scope of BOQ items in this 9-item tender for AC components?
BOQ lists 9 items; exact quantities are not disclosed in the extract. The scope includes AC unit, copper piping, insulation, fittings, drain, CPVC fittings, ODU stands, and ITC charges. Refer to BOQ and ATC for precise itemization and quantities.
How to verify delivery location and installation requirements for the Assam bid?
Delivery is to Golaghat, Assam 785601. Site-specific installation requirements will be in the ATC. Review site constraints, flameproof environment compliance, and local procurement norms before finalizing quotation and logistics planning.