GEM

Indian Army Cleaning & Sanitation Supplies Tender Chamba Himachal Pradesh 2025 – Dusting Cloths & Sanitation Items (IS 550/Non-toxic) Procurement

Bid Publish Date

28-Nov-2025, 12:40 pm

Bid End Date

08-Dec-2025, 1:00 pm

Value

₹9,96,900

Location

CHAMBA , HIMACHAL PRADESH

Progress

Issue28-Nov-2025, 12:40 pm
AwardPending
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Quantity

8705

Category

Dusting Cloth

Bid Type

Two Packet Bid

Categories 11

SUPPLY OF TOWEL ACID BAR LIFE RING TOWEL STRING INSTRUMENTS LIFE BUOY AROMATIC COMPOUNDS FIRST AID BOX COMMUNICATION PROTOCOL AUTOMOTIVE CLEANERS

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad range of cleaning and sanitation products in CHAMBA, HIMACHAL PRADESH (PIN 176207). Estimated value is ₹9,96,900 with a comprehensive list including dusting cloths, mops, brooms, toilet items, soaps, hand wash, and related consumables. The procurement encompasses 30 BOQ items, with no single item-level quantities disclosed. The contract allows a ±25% quantity variation at order and during the contract period, at existing contracted rates. A key differentiator is the requirement for post-award Detailed Design Drawings approval and strict data sheet verification to ensure conformity with supplier offerings.

Technical Specifications & Requirements

  • No explicit technical specifications published in the tender text; data sheet alignment and product data sheet submission are mandatory to enable buyer to verify parameters.
  • Data sheets must reflect non-toxicity and alignment with central/state government supply norms.
  • Experience criteria require 3 years of regular manufacture/supply of similar category products to govt/PSU bodies; primary firm or OEM must demonstrate relevant contracts.
  • Bidder to provide PAN, GSTIN, cancelled cheque, EFT mandate, and vendor code creation documents.
  • 30-item BOQ with generic items such as dusting cloths, mops, cleaning agents, towels, toilet hygiene products, and related accessories; exact quantities not disclosed.

Terms, Conditions & Eligibility

  • Option Clause permits ±25% quantity variation at placement and during currency, with delivery timelines recalculated pro rata and minimum 30 days extra for extended delivery.
  • Post-award, Detailed Design Drawings must be approved within 5 days; buyer to respond with approvals or modifications within 7 days; lack of timely approval may shift delivery schedule without LD.
  • Bidder must not be in liquidation or similar distress; must submit an undertaking. Vendor code creation requires PAN, GSTIN, cancelled cheque, and EFT mandate.
  • Data Sheet alignment is mandatory; mismatches can lead to bid rejection; 3-year govt/PSU experience required for the bidder or OEM.

Key Specifications

  • Product category: Cleaning & sanitation supplies (dusting cloth, broom, mop, toilet items, detergents, soaps, hand wash, towels, gloves)

  • Estimated value: ₹9,96,900

  • Quantity flexibility: ±25% during placement and currency

  • Delivery: pro-rated extension with minimum 30 days if extended quantity is awarded

  • Documentation: Data Sheet alignment and post-award design approvals within 5 days

  • Experience: minimum 3 years of supplying similar govt/PSU products

Terms & Conditions

  • EMD: not specified in the provided data

  • Delivery terms: 25% variation rights with rate protection

  • Payment terms: not explicitly stated; delivery tied to approved drawings

Important Clauses

Payment Terms

No explicit payment terms published; delivery linked to approval of Detailed Design Drawings with potential schedule adjustments

Delivery Schedule

Delivery can be extended by calculated time = (increased quantity ÷ original quantity) × original delivery period, minimum 30 days; option clause exercised for quantity changes

Penalties/Liquidated Damages

Not specified in the provided terms; LD implications may depend on drawing approval delays and delivery re-fixation

Bidder Eligibility

  • 3 years of regular manufacture/supply of similar govt/PSU category products

  • No liquidation or court proceedings ongoing; provide undertaking

  • GSTIN, PAN, and EFT mandate submitted; data sheet alignment perfect

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Bill of Quantities (BOQ) 30 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Dusting Cloth Nos 650 dusting cloth oicslc 30
2 Lizol Nos 650 lizol oicslc 30
3 Phenol colourful Nos 650 phenol colourful oicslc 30
4 Broom Soft Nos 650 broom soft oicslc 30
5 Broom Hand Nos 700 broom hand oicslc 30
6 Hand Wash Nos 550 hand wash oicslc 30
7 Pocha Nos 720 pocha oicslc 30
8 Odonil Refresher Nos 600 odonil refresher oicslc 30
9 Room Refresher Nos 600 room refresher oicslc 30
10 Brasso Liquid Nos 30 brasso liquid oicslc 30
11 Colin Nos 600 colin oicslc 30
12 Naphthalene Ball Nos 40 naphthalene ball oicslc 30
13 Harpic Nos 700 harpic oicslc 30
14 Wiper Nos 400 wiper oicslc 30
15 Toilet Brush Nos 350 toilet brush oicslc 30
16 Hit Nos 200 hit oicslc 30
17 Cello mob pocha handle steel Nos 50 cello mob pocha handle steel oicslc 30
18 Washroom screen pad Nos 30 washroom screen pad oicslc 30
19 Round cleaning mop micro fibre floor cleaning Nos 110 round cleaning mop micro fibre floor cleaning oicslc 30
20 Acid Nos 50 acid oicslc 30
21 Dettol liquid Nos 25 dettol liquid oicslc 30
22 Surf excel Nos 30 surf excel oicslc 30
23 Microfibre cloth Nos 80 microfibre cloth oicslc 30
24 Toilet roll Nos 40 toilet roll oicslc 30
25 Rin big bar Nos 50 rin big bar oicslc 30
26 Microfibre hand Gloves Nos 60 microfibre hand gloves oicslc 30
27 Towel Nos 20 towel oicslc 30
28 Hand Towel Nos 20 hand towel oicslc 30
29 Clinic plus Nos 30 clinic plus oicslc 30
30 Lifebuoy Soap Nos 20 lifebuoy soap oicslc 30

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Required Documents

1

GST Registration Certificate

2

PAN Card

3

Cancelled Cheque

4

EFT Mandate (bank certified)

5

Data Sheet of offered products

6

Proof of 3-year experience with govt/PSU buyers (contracts and performance certificates)

7

OEM authorization (if bidding through a reseller)

8

Bidder undertaking (no liquidation/cending proceedings)

Frequently Asked Questions

Key insights about HIMACHAL PRADESH tender market

How to bid in the Indian Army cleaning supplies tender in Chamba?

Bidders must meet 3-year govt/PSU supply experience, submit PAN, GSTIN, cancelled cheque, EFT mandate, and a product data sheet. Ensure post-award Detailed Design Drawings are approved within 5 days and comply with the non-toxicity requirement. Verification will compare data sheets to product specs.

What documents are required for the Indian Army procurement in Himachal Pradesh?

Required documents include GSTIN, PAN, cancelled cheque, EFT mandate, and product data sheets. Also attach proof of 3-year govt/PSU supply experience, OEM authorization if applicable, and a bidder undertaking confirming no liquidation proceedings.

What are the technical specifications for cleaning products in this bid?

No itemized specs published; bidders must provide a Data Sheet aligned with buyer requirements. Ensure non-toxicity, product safety, and compliance with government supply norms; include ISI/AAA/TRTL certifications if applicable to your items.

When is the delivery schedule and what if drawings approval delays occur?

Delivery schedules hinge on approved Detailed Design Drawings within 5 days; buyer response within 7 days. If approval is delayed, the delivery period is re-fixed without LD for the delay period.

What is the quantity variation allowed for this tender in Chamba?

Quantity variation up to 25% of bid quantity at placement and during the currency of the contract is permitted, subject to contracted rates; extension calculated pro rata with a minimum extension of 30 days.

What is the essential eligibility criteria for bidders in this government procurement?

Essential criteria include three years of govt/PSU supply experience, no liquidation proceedings, and the ability to submit a complete data sheet and OEM authorizations. Compliance with data sheet verification is mandatory to avoid bid rejection.

What are the key submission requirements for vendor code creation?

Submit PAN, GSTIN, cancelled cheque, and EFT mandate; furnish vendor code creation documents to enable contract processing and supplier onboarding for this Indian Army tender.

How to ensure data sheet alignment with product specifications for this bid?

Prepare a Data Sheet that mirrors every offered product's spec; cross-check with tender data to prevent mismatches. Any mismatch can lead to bid rejection; ensure non-toxicity and government compliance clearly stated.