GEM

Hindustan Aeronautics Limited Defence Production Vendor Code Creation & GST Compliance Tender 2025

Bid Publish Date

18-Nov-2025, 8:50 am

Bid End Date

10-Dec-2025, 2:00 pm

Bid Opening Date

10-Dec-2025, 2:30 pm

Progress

Issue18-Nov-2025, 8:50 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

20

Bid Type

Two Packet Bid

Tender Overview

Organization: Hindustan Aeronautics Limited (HAL) under the Department of Defence Production. Procurements titled for Vendor Code Creation with mandatory GST compliance and related supplier onboarding documents. No BOQ items or explicit product quantities were published. Key process focuses include GST handling aligned to actual rates, and onboarding requirements to enable GeM invoicing. The contract language reserves a right to modify quantity by up to 25% and to extend delivery time proportionally, ensuring supply chain flexibility while keeping contracted rates. Unique aspect: onboarding documentation required for vendor code creation and GST/GSTIN validation. This tender emphasizes compliance readiness and seamless GST invoicing through the GeM portal.

Technical Specifications & Requirements

  • Option Clause: Purchaser may increase/decrease quantity by up to 25% of bid quantity at contract placement and during currency, with delivery time adjusted as: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • GST Handling: Bidders must assess applicable GST themselves; reimbursement as actuals or applicable rate (whichever is lower), subject to quoted GST percentage.
  • Vendor Onboarding Documents: Provide PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank for Vendor Code Creation.
  • Invoicing on GeM: Upload scanned GST invoice and GST portal payment confirmation screenshot during invoice generation.
  • No technical product specifications or itemized BOQ available; focus is on compliance and onboarding.
  • These terms drive eligibility for GeM-based supplier onboarding and post-award GST invoicing readiness.

Terms, Conditions & Eligibility

  • EMD: Not specified in tender data.
  • Onboarding Documents: Submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate with bid.
  • GST Reimbursement: As per actuals or applicable rates (lower of the two), capped by quoted GST.
  • Delivery & Payment: Delivery schedule linked to original delivery order; payment terms tied to GST invoice submission on GeM.
  • GST Invoice Upload: Required to include scanned GST invoice and GST portal payment confirmation.

Key Specifications

    • Option Clause: +/− up to 25% quantity at contract and during currency
    • Delivery Time Calculation: (Increased quantity ÷ Original quantity) × Original delivery period; minimum 30 days
    • GST Handling: Bidders determine applicable GST; reimbursement as actuals or lower of quoted GST %
    • Vendor Code Creation Docs: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate
    • Invoicing: Upload GST invoice and GST portal payment confirmation on GeM

Terms & Conditions

  • Delivery quantity flexibility up to 25% with prorated schedule

  • GST compliance on bidder side; reimbursement based on actuals or lower quoted rate

  • Mandatory onboarding documents for vendor code creation (PAN, GSTIN, cheque, EFT mandate)

Important Clauses

Option Clause

Purchaser may increase/decrease quantity by up to 25% at contract placement and during currency; delivery period adjusted accordingly with minimum 30 days.

GST Reimbursement

GST reimbursement will be as per actuals or as per applicable rates, whichever is lower, limited to quoted GST percentage.

Vendor Code Creation Documents

Bidder must submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank.

GeM Invoicing

During invoice generation, bidder must upload scanned GST invoice and GST portal payment confirmation screenshot.

Bidder Eligibility

  • Must provide PAN, GSTIN, and bank-certified EFT mandate

  • Must be prepared for GST-based invoicing via GeM

  • Must be willing to accept 25% quantity variation and proportional delivery extension

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque

4

EFT Mandate certified by Bank

5

GST invoice scan for GeM invoicing

6

GST portal payment confirmation screenshot

Frequently Asked Questions

How to bid for HAL vendor code creation tender in India 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, and bank-certified EFT mandate along with GST invoice upload readiness on GeM. The bid includes an option clause for quantity changes up to 25% and GST rate alignment with actuals or lower rate. Ensure onboarding by providing required documents.

What documents are required for HAL vendor onboarding in 2025?

Required documents include PAN Card copy, GSTIN copy, cancelled cheque image, EFT Mandate certified by bank, and readiness to upload GST invoice and GST payment confirmation on GeM. These enable vendor code creation and seamless invoicing under HAL procurement.

What is the GST handling requirement for HAL procurement 2025?

Bidders must determine applicable GST themselves; HAL will reimburse GST based on actuals or the lower of the quoted GST percentage. Ensure the GST rate is clearly stated in the bid and align invoicing with GeM GST portal rules.

What is the quantity variation allowed in HAL tender terms 2025?

The purchaser may increase or decrease quantity by up to 25% of the bid quantity at contract placement and during currency, with the delivery period adjusted proportionally and a minimum of 30 days.

When will GeM invoicing be required for HAL supplier bids 2025?

During invoice generation on GeM, submit a scanned GST invoice and the GST portal payment confirmation screenshot to validate GST compliance and trigger payment processing under HAL procurement.

What are the delivery terms for HAL defence production procurement 2025?

Delivery timing is tied to the original delivery order; any extension due to option quantity must follow the formula (Increased/Original quantity) × Original delivery period, with a minimum extension of 30 days.

What standards or certifications are required for HAL vendor onboarding 2025?

The terms specify GST registrations and bank-certified EFT mandates; there is no explicit product standard in the data. Ensure GST compliance and seamless GeM invoicing; prepare for future standard certifications if invoked by HAL.

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