Bhopal Gas Tragedy Relief And Rehabilitation Department MP Office Equipment Tender 2025 - 25% Quantity Option, ISI/OEM, 45000 EMD

Tender Overview

Bhopal Gas Tragedy Relief And Rehabilitation Department, Madhya Pradesh seeks bids for a comprehensive office equipment procurement across 20 items, including wall fans, chairs, desks, water purifiers, UPS systems, desktops, printers, scanners, air conditioners, medical monitors, and related accessories. The estimated value is not disclosed, while the EMD is ₹45,000. The scope encompasses supply, installation, testing, commissioning, operator training, and any necessary statutory clearances. A key differentiator is the option clause enabling up to 25% quantity variation, to be exercised with contracted rates. The project location is Madhya Pradesh with a focus on central government/state program implementation. This tender emphasizes broad equipment coverage rather than a single product line, demanding robust vendor capability and cross-category logistics.

Technical Specifications & Requirements

• Scope includes: Supply, Installation, Testing, Commissioning, and Operator Training, plus statutory clearances if required.
• Delivery/option clause: up to 25% increase/decrease in quantity during contract term, with delivery schedule linked to last delivery order date; extended time calculations use the formula: (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
• OEM/Imported products: If imported, OEM or Authorized Seller must have an Indian registered office for after-sales service; proof to be submitted.
• Financials: Bidder turnover criteria apply for last 3 years; need audited balance sheets or CA/Cost Accountant certificates; OEM turnover criteria also specified.
• Turnaround: Scope of supply includes complete lifecycle from supply to training, with GST handling as per actuals.
• Items/Category: 20 items spanning electronics, furniture, appliances, and office equipment; exact BOQ entries are not disclosed.
• Compliance: Bidders must ensure GST compliance and provide necessary GST declarations.

Terms, Conditions & Eligibility

• EMD: ₹45,000 required; payment/deposit terms to be confirmed in bid documents.
• Delivery Terms: Extended delivery time calculations apply per option clause; delivery starts after the last original delivery order date.
• GST: Government will reimburse GST as actuals or at applicable rates, up to quoted GST percentage.
• Turnover: Minimum average annual turnover over the last 3 years, with documentary evidence; if incorporated recently, turnover is calculated from completed years post-incorporation.
• OEM/Support: For imported items, OEM must have India-based after-sales support; submit certificate.
• Documents: GST certificate, PAN, experience certificates, audited financials or CA certificates, EMD documents, OEM authorizations, and technical bid documents.
• Warranty/Support: Terms not detailed; bidders should infer from standard procurement norms and OEM terms.