Kerala State Electricity Board Split AC Ceiling Mount Tender 2025 IS 1391 Part 2 Q2 Thiruvananthapuram
Bid Publish Date
04-Nov-2025, 3:40 pm
Bid End Date
25-Nov-2025, 1:00 pm
Value
₹2,50,000
Location
Progress
Tender Overview
Kerala State Electricity Board (KSEB) invites bids for a Split Air Conditioner (Ceiling Mount Type) conforming to IS: 1391 (Part 2), Q2. The procurement is valued at approximately ₹250,000 with delivery to Deputy Chief Engineer, System Operation Circle, KSEBL, 10th Floor Vyidhuthi Bhavanam, Pattom, Thiruvananthapuram 695004. Bidders should anticipate a quantity flex to ±25% and must adhere to the option clause timing. A critical differentiator is the need to obtain Detailed Design Drawings approval within 7 days of award, with modifications issued within 7 days if required. The data sheet must accompany the bid for verification against the offered product. This tender targets suppliers of modern ceiling-mount split AC units meeting stipulated standards, with GST alignment and timely installation constraints.
Technical Specifications & Requirements
- Product category: Ceiling mount split air conditioner adhering to IS 1391 (Part 2) – Q2
- Estimated value: ₹250,000; Delivery address: Thiruvananthapuram, Kerala
- Data Sheet required: Upload product data sheet with bid for cross-verification
- Design approval: Detailed Design Drawings due within 7 days of award; Buyer to approve or request modifications within 7 days; delay in approval postpones delivery without LD
- Obsolescence clause: Units must have at least 5 years residual market life; not declared end-of-life by OEM
- Patent/obligation notes: GST to be calculated by bidder; GST reimbursement as actuals or applicable rate, whichever is lower, within quoted GST percentage
- Delivery scope: Installation and commissioning (if covered) at the stated address; option to increase quantity up to 25% during contract
Terms, Conditions & Eligibility
- EMD: Not explicitly stated (verify in bid documents) but ensure compliance with standard bid security practices
- Delivery period: Linked to original delivery order; extended period calculated as (Increased quantity / Original quantity) × Original delivery period, minimum 30 days; may extend to original delivery period
- Payment terms: GST handling as per actuals at applicable rates; payment terms to be clarified in bid; ensure compliance with state procurement norms
- Financial standing: Bidder to confirm no liquidation or bankruptcy; provide undertaking in bid
- Non-obsolescence: Product should not be obsolete within 5 years residual market life; OEM approval required
- Drawings approval: Deliver and supply per approved drawings; failure to obtain approval may reset delivery timeline
- GST & compliance: Bidder bears GST obligations; GST reimbursement capped to actuals or applicable lower rate
- Delivery location: specified Thiruvananthapuram address; installation included if scope covers service
- Warranty/AMC: Not explicitly stated; verify in accompanying T&C and data sheet
Key Specifications
-
Product: Split Air Conditioner, Ceiling Mount Type
-
Standard: IS 1391 (Part 2) Q2
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Estimated value: ₹250,000
-
Delivery location: Deputy Chief Engineer, System Operation Circle, KSEBL, Thiruvananthapuram
-
Data Sheet: Required upload for verification
-
Design drawings: Submit within 7 days of award; approval or modification list within 7 days
-
Obsolescence: Minimum 5 years residual market life; not end-of-life by OEM
-
GST: Bidder to apply GST; reimbursement as actuals or applicable rate (whichever lower)
Terms & Conditions
-
Quantity may increase/decrease by up to 25% at contract placement and during currency
-
Delivery period linked to original delivery period with extended time rules; minimum 30 days
-
Detailed Design Drawings must be approved within 7 days of award; lack of approval may shift delivery timeline
Important Clauses
Payment Terms
GST handling as actuals or applicable lower rate; payment as per standard state norms; verify in bid
Delivery Schedule
Delivery period tied to original delivery; option quantity adjustments; extended time calculation with minimum 30 days
Penalties/Liquidated Damages
LD provisions to be clarified in bid; reference to delivery delay implications due to drawing approvals
Bidder Eligibility
-
Not under liquidation or bankruptcy; provide undertaking
-
Offer not obsolete in market with at least 5 years remaining OEM life
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Must meet IS 1391 (Part 2) Q2 compliance for ceiling-mount split AC units
Tender Data
Bid Details
Quantity
3
Category
Split Air Conditioner (Ceiling Mount Type), as per IS: 1391 (part 2)
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
10
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Split Air Conditioner (Ceiling Mount Type), as per IS: 1391 (part 2) (Q2)
Authority Records
BID & GeM Expert Consultancy
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Documents 7
GeM-Bidding-8542153.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
25-Nov-2025, 7:30 am
Opening Date
25-Nov-2025, 8:00 am
Required Documents
GST registration certificate
PAN card
Experience certificates in similar AC procurement
Financial statements (latest financial year)
Bid security/EMD documents (as per T&Cs)
Technical bid documents
OEM authorizations or dealer/distributor certificates
Data Sheet of the offered split AC unit
Detailed Design Drawings (within 7 days of award, for approval)
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the split AC ceiling mount tender in Thiruvananthapuram Kerala
Bidders must submit GST, PAN, financials, experience certificates, and the product Data Sheet for the IS 1391 (Part 2) Q2 compliant ceiling-mount AC. Include OEM authorization, detailed design drawings within 7 days of award, and ensure 25% quantity flexibility. Compliance with GST adjustments and delivery timelines is required.
What documents are required for KSEBL air conditioner procurement in Kerala 2025
Required documents include GST registration, PAN, experience certificates in similar AC supply, financial statements, EMD documentation, technical bid and Data Sheet, OEM authorizations, and Detailed Design Drawings within 7 days of award for approval.
What are the IS 1391 (Part 2) Q2 standards for ceiling AC units
Units must comply with IS 1391 Part 2 Q2 requirements; ensure correct capacity, electrical ratings, refrigerant type, energy efficiency, and installation criteria. Include data sheet demonstrating conformity to the standard and OEM certification as applicable.
When is the delivery timeline and how is it calculated for quantity changes
Delivery period starts from the original delivery order date; for increased quantity, time is (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; the buyer may extend to the original period if needed.
What are the GST implications for the Kerala AC tender
Bidders must apply GST as per their regime; GST reimbursement to be paid at actuals or the applicable rate, whichever is lower, within the quoted GST percentage; the bidder bears the tax obligations.
What is required for Detailed Design Drawings submission in this tender
Submit Detailed Design Drawings within 7 days of award; buyer will approve or list modifications within 7 days; delivery may be delayed if approvals are not completed, with no LD for buyer delays.
What constitutes the data sheet verification for the offered AC unit
Upload the official data sheet detailing model, capacity, power, EER, refrigerant, dimensions, electrical connection, warranty, and OEM certs; buyer cross-checks against offered technical parameters for completeness and compliance.