University Of Calicut Laptop Tender Kerala Malappuram 2026 - Entry/Mid Level Notebook Procurement
Bid Publish Date
13-Oct-2026, 2:52 pm
Bid End Date
23-Oct-2026, 3:00 pm
Value
₹3,00,000
Location
Progress
Key Highlights
- • OEM/Authorized Seller requirement for imported laptops must have a registered office in India for after-sales service
- • Delivery quantity flexibility up to 25% at award and during contract period
- • Minimum delivery time extension logic: (Additional quantity ÷ Original quantity) × Original delivery period, with a 30-day minimum
- • Estimated procurement value of ₹300,000; no BOQ items provided in this tender data
- • Category focus: Entry and Mid Level Laptop – Notebook (Q2) for university-level use
Tender Overview
The University of Calicut, under the Higher Education Department of Kerala, invites bids for entry and mid-level laptops (Notebook, Q2 category) in Malappuram, Kerala. Estimated value is ₹3,00,000 with no explicit EMD amount shown. The tender includes an option clause allowing up to 25% quantity variation at contract award and during the contract, with delivery timing calculated from the last delivery order date. For imported products, the OEM or Authorized Seller must have a registered office in India for after-sales service. This procurement emphasizes standard classroom/computer lab use rather than high-end workstation setups.
- Organization: University Of Calicut
- Location: Malappuram, Kerala
- Product: Entry and Mid Level Laptop – Notebook (Q2)
- Estimated Value: ₹300,000
- Key differentiator: 25% quantity option; requirement for India-based OEM after-sales support for imported units
- Unique aspect: No BOQ items listed; no explicit technical specs provided
Technical Specifications & Requirements
- Product category: Entry and Mid Level Laptop – Notebook (Q2)
- Quantity/Value context: ₹300,000 estimated value; no BOQ line items provided
- Delivery framework: Option to increase quantity up to 25%; extension timing based on formula: (Additional quantity / Original quantity) × Original delivery period, minimum 30 days; original delivery period may be extended within contract limits
- OEM/Service requirement: For imported laptops, OEM or Authorized Seller must have registered Indian office to provide after-sales service; a certificate to this effect is required
- Specifications status: No explicit technical specifications were provided in the tender data; bidders should prepare laptops meeting standard educational lab requirements and verify with the procuring agency
Terms, Conditions & Eligibility
- Quantity fluctuation: Purchaser may increase/decrease quantity by up to 25% at placement and during the currency of the contract
- Delivery timing: Calculated per extended-period formula with a minimum of 30 days; extension rules apply if option clause is exercised
- OEM compliance: Imported items require an Indian-registered OEM or Authorised Seller for after-sales support; certificate submission expected
- EMD: Not specified in the provided information; bidders should assume standard EMD practices per local norms unless stated otherwise
- Documentation: The tender data does not list exact required documents; bidders should prepare typical procurement documents (GST, PAN, OEM authorization) consistent with Kerala government tender practices
Key Specifications
-
Product category: Entry and Mid Level Laptop – Notebook (Q2)
-
Estimated contract value: ₹300,000
-
Quantity flexibility: up to 25% increase/decrease
-
Delivery extension calculation: ((Additional quantity ÷ Original quantity) × Original delivery period) with minimum 30 days
-
OEM/Authorized Seller requirement for imported laptops: Indian registered office for after-sales service
-
No explicit technical specifications listed in the tender data
Terms & Conditions
-
Quantity adjustment rights up to 25% at contract award and during term
-
Delivery period extension rules with minimum 30 days requirement
-
Imported laptops require India-based OEM/Authorized Seller for service with certificate
Important Clauses
Delivery Extension & Option Clause
The purchaser may adjust delivered quantity by up to 25% during contract; extended delivery time calculated as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days; original delivery period may be extended within contract limits.
OEM/Service Compliance for Imported Goods
Imported laptops must have OEM or Authorized Seller with registered Indian office to provide after-sales service; certificate confirming this must be submitted.
EMD & Payment Terms
EMD amount not specified in data; bidders should prepare per standard local norms and confirm at bid submission; payment terms not detailed in provided data.
Bidder Eligibility
-
Experience in supplying entry/mid-level laptops to educational institutions
-
Ability to demonstrate financial capacity for ₹300,000 procurement
-
Compliance with OEM/Authorized Seller requirements for imported laptops (India-based service)
Tender Data
Bid Details
Quantity
4
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
5
Past Performance
20 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Malappuram
Delivery Pincodes
673635
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Samjith N | 673635,University of Calicut, Calicut University P O, Thenhipalam PIN-673635 | Malappuram | Kerala | 673635 | 4 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-10028038.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate (if applicable in Kerala tender participation)
Permanent Account Number (PAN) card
Experience certificates for similar laptop supply (if available)
Financial statements or turnover documents as proof of liquidity
OEM authorization or reseller authorization for the laptops (if applicable)
Technical compliance certificates (if provided by OEMs) or manufacturer datasheets
Any certificate confirming Indian registered office of OEM or Authorized Seller (for imported products)
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the laptop tender in Malappuram Kerala 2026?
Bidders must prepare standard bid documents and confirm OEM/Authorized Seller eligibility for India-based after-sales service. Ensure GST, PAN, and basic financial statements are ready; address the 25% quantity option in your bid and comply with the option-delivery extension formula described in the terms.
What documents are required for the University Of Calicut laptop procurement?
Submit GST registration, PAN card, and OEM authorization or reseller agreement for laptops. Include any available experience certificates for similar laptop supply, financial statements, and certificates confirming Indian registered office for imported models to satisfy after-sales service requirements.
What are the delivery extension rules for the laptop contract?
Delivery extension follows: additional quantity ÷ original quantity × original delivery period, with a minimum extension of 30 days. The purchaser may extend up to the original delivery period during the option clause execution.
What if imported laptops are used for this procurement?
Imported models must have an OEM or Authorized Seller with a registered Indian office to provide after-sales service; a certificate confirming this is required as part of compliance.
What is the estimated value and category for the Calicut laptop tender?
The estimated value is ₹300,000 for Entry and Mid Level Laptop – Notebook (Q2). There are no BOQ items listed; procurement spans educational lab usage with a 25% quantity flexibility option.
What eligibility criteria apply to suppliers for this Kerala bid?
Eligible bidders should have prior delivery of entry/mid-level laptops to educational institutions, sufficient liquidity, and valid GST/PAN credentials; for imported laptops, must demonstrate India-based service capability via OEM authorization.
Are there any specific standards or certifications required for laptops?
The tender data does not specify exact standards; bidders should confirm compatibility with common educational use and ensure OEM certifications or datasheets are provided, along with service capability documentation for India.