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Indian Army Microsoft Windows 11 Pro Tender Ambala Haryana 2026 - Software Licenses & OEM Support

Bid Publish Date

29-Jan-2026, 10:03 am

Bid End Date

09-Feb-2026, 10:00 am

Location

AMBALA , HARYANA

Progress

Issue29-Jan-2026, 10:03 am
AwardPending
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Quantity

25

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Authorized Seller with registered Indian office for after-sales service required for imported Windows licenses
  • • Quantity fluctuation up to 25% during contracting and currency of contract
  • • Delivery period calculations include a minimum extension of 30 days
  • • Licenses must satisfy 2 years residual market life as per OEM guidance
  • • Non-bankruptcy/financial stability undertaking required
  • • No BOQ items; focus on software licenses and OEM compliance

Tender Overview

The Indian Army (Department Of Military Affairs) invites bids for Microsoft Windows 11 Pro licenses in Ambala, Haryana. Although the BOQ shows zero items, the tender text establishes extension rights for quantity changes up to 25%, and procurement at contracted rates. OEM/authorized sellers must have Indian operations for after-sales support. The opportunity targets software licenses with non-obsolescence assurances and at least a 2-year market life per OEM guidance. This tender emphasizes compliant, timely delivery and adherence to procurement terms in a government setting.

Technical Specifications & Requirements

  • Product: Microsoft Windows 11 Pro licenses (software category) with OEM support in India.
  • Delivery scope: Flexible quantity up to 25% increase/decrease around bid quantity; delivery period starts from the last date of original delivery order; extended delivery time formula: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
  • OEM requirement: Imported products must have an OEM or Authorized Seller with registered Indian office for after-sales service.
  • Lifecycle: Offered products must not be marked end-of-life by the OEM within a 2-year residual market life.
  • Bid integrity: Bidders must state financial standing (no liquidation or bankruptcy) and upload an undertaking.
  • No BOQ items: Tender contains 0 BOQ items; focus is on licenses and service terms.

Terms, Conditions & Eligibility

  • EMD/financials: Not explicitly stated; bidders must demonstrate solid financial status and provide an undertaking.
  • Delivery & terms: Quantity adjustments allowed; delivery timelines anchored to original order date with calculated extensions.
  • Warranty/after-sales: Indian office for after-sales service required for imported products; OEM authorization documents required.
  • Obsolescence: Offer licenses must have at least 2 years of residual market life.
  • Eligibility: No liquidation or bankruptcy; proper corporate standing.
  • Bid compliance: Comply with seller OEM certification and Indian service support obligations.

Key Specifications

  • Product/service names: Microsoft Windows 11 Pro licenses

  • Quantities: Flexible up to 25% above/below bid quantity

  • Standards/certifications: OEM authorization; Indian after-sales support

  • Delivery: Base delivery tied to original order date; extension formula with minimum 30 days

  • Quality: Licenses must have at least 2 years residual market life

  • Warranty/AMC: OEM support in India

Terms & Conditions

  • Delivery quantity may vary by up to 25% at contract award and during contract period

  • Imported products require a registered Indian OEM/Authorised Seller for service

  • Licenses must have a 2-year residual market life and non-obsolescence

Important Clauses

Payment Terms

Not explicitly stated; bidders to comply with standard government vendor payment processes and provide supporting financial documents.

Delivery Schedule

Delivery commences from the last date of original delivery order; any extension follows the formula (increased quantity ÷ original quantity) × Original delivery period, with a minimum of 30 days.

Penalties/Liquidated Damages

Not specified in available data; bidders should assume standard LD terms per government procurement for delayed software delivery.

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Should meet OEM authorization and Indian after-sales service requirements

  • Evidence of financial stability and corporate standing

Documents 3

GeM-Bidding-8898874.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for prior software licensing

4

Financial statements showing financial stability

5

EMD/Security deposit documentation (if applicable)

6

Technical bid documents and OEM authorization/certifications

7

Proof of OEM/Authorized Seller with Indian registered office

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for Windows 11 Pro tender in Ambala Haryana 2026

Bidders must submit software license offers for Microsoft Windows 11 Pro, with OEM authorization and proof of Indian after-sales support. Provide financial statements, GST, PAN, and an undertaking of no liquidation. Ensure compliance with 2-year residual market life and the 25% quantity adjustment clause.

What documents are required for Windows 11 Pro tender in Ambala

Submit GST certificate, PAN, experience certificates for licensing, financial statements, OEM authorization, proof of Indian service capability, and any required EMD documentation. Include the undertaking of financial stability and a non-bankrupt status as requested.

What are the delivery terms for this Microsoft license tender

Delivery starts from the last date of the original delivery order. If quantity increases, extended time is calculated as (increased quantity ÷ original quantity) × original period, with a minimum of 30 days. Quantity can be adjusted up to 25% during the contract.

What is the eligibility criteria for bidders on this Army tender

Bidders must not be in liquidation or bankruptcy, must provide an undertaking of financial stability, and must have OEM authorization with a registered Indian service center to support imported Windows licenses.

What standards or certifications are required for Windows 11 Pro licenses

Licenses must be valid and supported by the OEM in India with after-sales service. Ensure OEM authorization is current and that the product remains within OEM-endorsed lifecycle for at least 2 years post-award.

What is the scope of quantity adjustments in this tender

The purchaser may adjust quantities by up to 25% at bid and during the currency of the contract, with corresponding price adjustments at contracted rates.

Are there any BOQ items for this tender in Ambala

No BOQ items are listed in the tender; the procurement focus is on Microsoft Windows 11 Pro licenses and related OEM support terms, not on itemized hardware.

What should be included in the OEM authorization for this bid

Provide official OEM authorization/ reseller agreement showing Indian registered office, confirmation of after-sales service capability, and validity through the contract period for Windows 11 Pro licenses.

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