Health And Family Welfare Department Chhattisgarh Air Conditioner Annual Maintenance Tender 2026 - 600k Estimated Value & 20k EMD
Bid Publish Date
10-Oct-2026, 1:12 pm
Bid End Date
20-Oct-2026, 3:00 pm
EMD
₹20,000
Value
₹6,00,000
Location
Progress
Key Highlights
- • Location: Chhattisgarh government tender for Health And Family Welfare Department
- • Category: Annual Maintenance service for AIR CONDITIONER equipment
- • Estimated value: ₹600,000; EMD: ₹20,000
- • Variation clause: up to 50% increase/decrease in quantity or duration
- • No BOQ items; expect comprehensive maintenance package
- • ATC terms require acceptance of revised scope post-award
- • Possible need for OEM authorizations depending on brand of AC units
- • Delivery and payment terms follow standard government procurement practices
Tender Overview
The Health And Family Welfare Department Chhattisgarh invites bids for the Annual Maintenance service for AIR CONDITIONER with an estimated value of ₹600,000 and an EMD of ₹20,000. This procurement targets routine maintenance, preventive checks, and minor repairs to sustain AC performance across facilities in Chhattisgarh. Notably, the contract includes a 50% optional adjustment in quantity or duration at issuance or post-award, enhancing flexibility for changing needs. The BOQ shows no predefined items, signaling a broad maintenance scope and potential custom service packages. The tender emphasizes service stability and responsive support within a government framework.
Technical Specifications & Requirements
- Category: Annual Maintenance service for AIR CONDITIONER equipment
- Estimated value: ₹600,000
- EMD: ₹20,000 (as security deposit per submission)
- ATC/Clauses: 50% variation capability in contract quantity or duration; lumpsum scope may shift up to 50% with consent
- Location/Scope: Government healthcare facilities in Chhattisgarh; no BOQ items listed, implying inclusive maintenance coverage
- Experience/Compliance: No specific technical standards listed; bidders should demonstrate service capability for AC maintenance and compliance with general government procurement terms
- Delivery/Service Window: Not explicitly defined; expected to align with contract award and facility maintenance calendars
Terms, Conditions & Eligibility
- EMD: ₹20,000 to be submitted with bid
- Quantity/Duration Variation: Buyer can adjust contract scope by up to 50% at contract issue or post-award
- Delivery/Performance: Maintenance services to be rendered as per contract; no delivery milestones specified
- Payment Terms: Not explicitly stated; bidders should prepare for standard government payment processes
- Documentation: Submit standard GST, PAN, experience proof, and financials as per T&C; OEM authorizations may be required for specific AC brands
- Warranty/Support: Not detailed; bidders should seek clarification on post-maintenance support terms and SLAs
Key Specifications
-
Category: Annual Maintenance service for AIR CONDITIONER
-
Estimated value: ₹600,000; EMD: ₹20,000
-
Variation clause: 50% up/down in quantity or duration
-
No explicit BOQ items; expect all-inclusive maintenance scope
-
Brand/OEM requirements depend on AC units installed; obtain approvals if required
Terms & Conditions
-
EMD of ₹20,000 required with bid submission
-
Contract quantity or duration may be adjusted up to 50%
-
No BOQ items listed; specifies broad maintenance scope
-
ATC allows scope/duration change with consent; prepare for flexibility
Important Clauses
Payment Terms
Not explicitly defined; bidders should expect standard government payment timelines and submit compliant financial bids with GST and tax details.
Delivery Schedule
Not explicitly defined; maintenance services aligned with contract terms and facility uptime requirements post-award.
Penalties/Liquidated Damages
Not specified; bidders should inquire about SLAs and penalties for non-performance during maintenance periods.
Bidder Eligibility
-
Demonstrated experience in AC maintenance for government or large facilities
-
Financial capacity to support ₹600,000 contract value
-
Compliance with GST, PAN, and statutory requirements; ability to furnish EMD
Tender Data
Bid Details
Quantity
100
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
5
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Annual Maintenance service-AIR CONDITIONER
Advisory Bank
PUNJAB NATIONAL BANK
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Korba
Delivery Pincodes
495677
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rakesh Kumar Verma | 495677,Jt Director cum Superintendent, Late BDMM College Associated Hospital, Korba | Korba | Chhattisgarh | 495677 | 100 | - | - |
Authority Records
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Documents 5
GeM-Bidding-10015494.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar AC maintenance work
Financial statements or turnover proof
EMD submission receipt or online payment confirmation
Technical bid documents demonstrating maintenance capabilities
OEM authorizations or brand-specific service approvals (if applicable)
Frequently Asked Questions
Key insights about CHHATTISGARH tender market
How to bid for the air conditioner maintenance tender in Chhattisgarh?
Bidders must submit GST, PAN, experience proofs, financial statements, and EMD ₹20,000. Compliance with ATC 50% scope variation is required; provide maintenance capability for AC systems across facilities managed by the Health And Family Welfare Department Chhattisgarh.
What documents are required for AC maintenance tender in Chhattisgarh?
Submit GST certificate, PAN, experience certificates for similar maintenance, financial statements, EMD receipt, technical bid detailing maintenance capabilities, and OEM authorizations if applicable to the AC brands installed.
What is the estimated value and EMD for this AC tender?
The tender has an estimated value of ₹600,000 and an EMD of ₹20,000. Ensure EMD is paid via the specified method and that bids reflect this security deposit in submission documents.
What are the variation terms for contract quantity in this tender?
The buyer may increase or decrease contract quantity or duration up to 50% at the time of contract issuance, with acceptance of revised scope post-award for lumpsum maintenance contracts.
Which organization is issuing the AC maintenance tender in 2026?
The Health And Family Welfare Department, Government of Chhattisgarh, is issuing the annual maintenance service tender for AIR CONDITIONER equipment in 2026, targeting government healthcare facilities.
Are there specific standards or brand requirements for this AC service?
No explicit standards are listed in the data. Bidder should confirm OEM authorizations for installed brands and ensure service capabilities meet general government maintenance expectations.
When is the tender expected to be active and what is the scope?
The tender scope covers annual maintenance for air conditioners across facilities under the department in Chhattisgarh, with a lump-sum style framework and flexible quantity/duration adjustments up to 50%.
What should bidders prepare for payment terms in this tender?
Prepare for standard government payment cycles; exact terms aren’t specified, so include clear invoicing timelines and acceptance criteria in the technical bid to reduce payment disputes.