Urban Administration and Development Tender: ISI Marked Safety Gear & PPE (Shivpuri, MP) 2026
Bid Publish Date
03-Sep-2026, 10:59 pm
Bid End Date
14-Sep-2026, 9:00 am
EMD
₹20,000
Location
Progress
Key Highlights
- • ISI mark compliance with ISI test reports mandatory
- • ISO 9001 certification required for bidder or OEM
- • Defence Q3 category PPE: Thermal gloves, full-face masks IS 14166, leather safety shoes, protective goggles
- • BIS license and BIS/type-test certificates must accompany bid
- • Material Test Certificate required; Buyer lab results determine acceptance
- • EMD ₹20,000; FDR allowed with specified withdrawal conditions
- • Delivery quantity flexibility up to 25% during contract period
- • Dedicated service/support contact and escalation matrix required
Tender Overview
The procuring organization is the Urban Administration and Development under the Urban Development and Environment Department located in Shivpuri, Madhya Pradesh (473551). The scope covers multiple personal protective equipment categories: Thermal Gloves as per Defence specification (Q3), Respiratory Protective Devices - Full Face Masks conforming to IS 14166 (Q3), Safety Shoes - Leather with PVC Sole (Q3), and Protective Eye Goggles (MHA) (Q3). The bid requires ISI marked products with supporting test reports, and is subject to an option clause allowing up to 25% quantity variation at contracted rates. The contract emphasizes quality validation via a buyer lab, with material test certificates required for supply acceptance. Although the BOQ shows zero items, the tender clearly targets uniform PPE procurement at scale, with a focus on standard compliance and post-award service support.
Technical Specifications & Requirements
- Product categories: Thermal Gloves (Defence Q3), Full Face Masks IS 14166 Q3, Leather Safety Shoes with PVC Sole Q3, Protective Eye Goggles MHA Q3.
- Standards and certifications: ISI Mark, BIS license, ISO 9001 certified supplier or OEM; test reports to accompany bid.
- Documentation: Material Test Certificate to be sent with supply; transfer of electrical or chemical responsibility not specified. Dedicated/OEM service support and escalation matrix required.
- EMD: ₹20,000 (document submission required; FDR allowed with conditions). Delivery terms contingent on option clause and original delivery period.
- Quality checks: Buyer's laboratory testing will be sole acceptance criterion; non-conformance leads to rejection.
- OEM/Manufacturer obligations: Upload all compliance certificates with bid; maintain ISI mark and test certificates.
Terms, Conditions & Eligibility
- EMD/Performance: ₹20,000 EMD; FDR allowed with pledge in the name of the designated account; hardcopy submission within 5 days of bid end/opening.
- Certifications: ISO 9001, ISI Mark, BIS license, and type-test certificates; material/test reports must accompany bid.
- Delivery & option: Quantity may vary by up to ±25% during contract; extended delivery calculations follow a defined formula with a minimum of 30 days.
- Service: Dedicated toll-free support and an escalation matrix must be provided by the bidder/OEM.
- Documentation: Bidders must upload all required certificates and ensure supply-grade documents accompany delivery.
- Compliance: Non-submission of required certificates may lead to bid rejection; ISI mark and test reports are mandatory.
Key Specifications
-
Product categories: Thermal Gloves (Defence Q3), Full Face Masks IS 14166 (Q3), Leather Safety Shoes with PVC Sole (Q3), Protective Eye Goggles (MHA) (Q3)
-
Standards: ISI Mark, IS 14166, ISO 9001; BIS license and ISI test certificates
-
Quality: Material Test Certificate to accompany supply; buyer lab acceptance criteria apply
-
Delivery: Quantity may vary up to 25% during contract; delivery period adjustments per option clause
-
Support: Dedicated toll-free service and escalation matrix from bidder/OEM
Terms & Conditions
-
EMD of ₹20,000 and FDR acceptance for bid security
-
Up to 25% quantity variation during contract at contracted rates
-
ISI Mark, ISI test reports, BIS license, ISO 9001 required
Important Clauses
Payment Terms
EMD via ₹20,000; FDR permitted with pledge; payment terms unspecified in text
Delivery Schedule
Delivery begins after original delivery order; extension calculations for added quantity with minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; acceptance determined by buyer lab results
Bidder Eligibility
-
ISO 9001 certified supplier or OEM
-
ISI Mark and BIS license holders with test reports
-
Ability to provide Material Test Certificate and dedicated service support
Tender Data
Bid Details
Quantity
400
Category
Protective Eye Goggles (MHA)
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
5
OEM Avg. Turnover
25
Past Performance
50 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Thermal Gloves as per Defence specification (Q3) , Respiratory Protective Devices - Full Face Masks Conforming to IS 14166 (Q3) , Safety Shoes - Leather with PVC Sole (Q3) , Protective Eye Goggles (MHA) (Q3)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Shivpuri
Delivery Pincodes
473775
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Yogesh Gupta | 473775,nagar parishad pohari district - shivpuri | Shivpuri | Madhya Pradesh | 473775 | 100 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9845904.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate
PAN card
ISO 9001 certification proof
ISI Mark certificate and ISI test reports
BIS license
Material Test Certificate
Manufacturer/OEM authorization (if applicable)
EMD submission document (DD/ online payment or FDR as allowed)
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for PPE tender in Shivpuri MP 2026?
To bid, ensure ISO 9001 certification, ISI mark, BIS license, and submit Material Test Certificate with your bid. Include EMD ₹20,000 via online or FDR, and upload all required certificates. Provide dedicated service contact details and escalation matrix for post-award support.
What documents are required for PPE bid in MP?
Required documents include GST registration, PAN, ISO 9001 certificate, ISI mark and test reports, BIS license, Material Test Certificate, OEM authorization if applicable, and EMD submission proof (DD or refundable FDR). Ensure hard copies follow within 5 days of bid end.
What are the ISI marked PPE standards for this tender?
PPE items must be ISI marked with IS 14166 for full face masks and ISI marks for other items. Submit ISI certificate and type-test reports with technical bid; ensure iso 9001 compliance for supplier or OEM.
What is the delivery variation allowed in this PPE contract?
The purchaser may increase or decrease quantity up to 25% of bid/contract quantity. Delivery time extensions follow a calculated formula based on added quantity, with a minimum extension of 30 days.
What are the EMD and payment terms for this PPE tender?
EMD is ₹20,000. Payment terms are not fully specified; bidders may submit an EMD via online or Fixed Deposit Receipt (FDR) as allowed, with delivery subject to buyer acceptance following lab results.
Which organizations must PPE suppliers be prepared to support?
Suppliers must provide dedicated service support and an escalation matrix for post-sale service, ensuring timely response via a toll-free number and structured escalation pathway.
What certifications are mandatory for eligibility in this PPE bid?
Mandatory certifications include ISO 9001, ISI Mark, BIS license, and accompanying type-test certificates and Material Test Certificate to meet acceptance criteria by the buyer lab.
How to verify ISI and BIS compliance before submitting?
Verify current ISI certification and BIS license validity for all PPE items. Attach latest ISI mark certificate, IS 14166 compliance for masks, and current BIS approval certificates with the bid submission.