The High Court Of Judicature At Patna A4 and Legal Size Multifunction Printer Tender 2026 Bihar
Progress
Quantity
10
Bid Type
Two Packet Bid
Categories
2
Tender Overview
The High Court Of Judicature At Patna (Department Of Justice) in Bihar seeks an A4 and Legal Size Multifunction Printer (MFP) with on-site warranty and optional extended coverage. The procurement covers a single or multiple units with a flexible quantity clause allowing up to 25% upward adjustment during contract execution. OEM authorization is mandatory for bids submitted via authorized distributors. The scope also includes delivery terms aligned to the last delivery order date and potential extensions as per option clause, with compliance to standard bidding terms. This tender emphasizes practical compatibility with High Court office workflows and document handling needs in JEHANABAD, BIHAR.
Technical Specifications & Requirements
- Product category: A4 and Legal Size MFP capable of printing, scanning, copying, and fax where applicable
- Printing technology: Laser/LED or equivalent; separate mentions for monochrome and color performance as per ISO/IEC 24734
- Duplexing: Auto duplex printing and copying (2-sided functionality)
- Document handling: Original document feeder type required for scanning/copying; specify number of main paper trays
- Connectivity: Required network and local interfaces; on-site warranty requested
- Warranty: On-site warranty in years; extended warranty period requested beyond standard terms
- Compliance: Any required standards or certifications explicitly referenced (e.g., IS/ISO) and OEM authorization requirements
Terms, Conditions & Eligibility
- Quantity variation: Purchaser may increase/decrease quantity up to 25% at contract award and during currency; extension logic based on (increased quantity/original quantity) × original delivery period with minimum 30 days
- Authorization: Bid must include Manufacturer Authorization / OEM authorization details when using distributors
- Delivery terms: Delivery period to be synchronized with the last date of the original delivery order; extended periods as per option clause
- Documentation: Submit OEM/Original Service Provider details (name, designation, address, email, phone) with bid
- BOQ: No BOQ items specified; procurement scope appears focused on MFP solution rather than componentized lines
Key Specifications
-
Product: A4 and Legal Size Multifunction Printer (MFP)
-
Printing speed targets referenced via ISO/IEC 24734 for both monochrome and color; exact PPM/IPM values not specified
-
Duplexing: Auto duplex printing/copying
-
Document feeder: Original document feeder type for scanning/copying
-
Main paper trays: Number of trays not specified; assume multiple-tray capability
-
Connectivity: Network and local interfaces; on-site warranty requested; extended warranty possibility
-
Warranty: On-site warranty in years; extended warranty period over standard terms
-
OEM authorization: Required for distributors; vendor to include OEM details in bid
Terms & Conditions
-
Quantity may be adjusted by up to 25% during contract
-
OEM authorization required when bids come from distributors
-
Delivery period aligns with last delivery order date with option-based extensions
Important Clauses
Payment Terms
Not specified in data; bidders should await formal ATC for payment milestones and schedule
Delivery Schedule
Delivery period starts from the last date of original order; potential extension under option clause with minimum 30 days
Penalties/Liquidated Damages
Not disclosed in data; bidders should verify in final ATC terms and conditions
Bidder Eligibility
-
Authorized OEM/Manufacturer authorization required for distributors
-
Experience in supplying A4 and Legal Size MFPs to government or judicial bodies
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Financial capacity to handle up to 25% quantity variation and extended warranty commitments
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A4 and Legal Size Multifunction Printer (MFP) (Q2) ( PAC Only )
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Jehanabad
Delivery Pincodes
804408
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ankit Rajan | 804408,Jehanabad civil court, Bihar | Jehanabad | Bihar | 804408 | 10 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-9663293.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| General Product Information | Description of Stores | A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable |
| General Product Information | Printing Technology | Electrophotography/Xerography (Laser/LED) |
| General Product Information | Type of Printing | Monochrome (Black), Colour Or higher |
| General Product Information | Availability of Fax | No |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs | 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs | Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Duplexing & Copying Features | Auto Duplexing Printing/Coping (2-sided Feature) | Yes Or higher |
| Document and Paper Handling | Original Document Feeder Type (For Scanning and Copying) | Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher |
| Document and Paper Handling | Number of Main Paper Tray | 1, 2, 3, 4 Or higher |
| Connectivity and Reliability | Connectivity | USB Port, Ethernet Port, Wi-Fi |
| Certification and Warranty | On Site Warranty (in Year) | 1 Or higher |
| Certification and Warranty | Extended Warranty (in Years) over and above standard warranty | 0, 1, 2, 3, 4 Or higher |
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates documenting prior similar MFP procurements
Financial statements or solvency proof
EMD/Security deposit (as applicable; amount not specified in data)
Technical bid documents showing product specifications
OEM/Manufacturer authorization certificate or authorized distributor confirmation
Any updated warranty certificates and on-site service details
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for A4 and Legal size MFP tender in Bihar 2026?
Bidders must submit OEM authorization if using distributors, provide GST/PAN, experience certificates, and financials, and comply with the 25% quantity variation clause. Ensure on-site warranty details and delivery terms align with the last order date. Review ATC for payment terms and service commitments.
What documents are required for High Court Patna MFP procurement?
Prepare GST certificate, PAN, experience certificates for similar MFPs, financial statements, EMD documentation, OEM authorization, technical bid, and on-site/extended warranty proposals. Ensure submission aligns with the manufacturer's authorization requirements stated in ATC.
What are the technical specifications for the MFP in this tender?
The tender requires A4/Legal size MFP with printing, scanning, copying, and optional fax capability. Auto duplexing is required; multiple paper trays and original document feeder support for scanning/copying; connectivity options must be specified; ISO/IEC 24734 speed references apply to monochrome/color printing.
When is delivery expected for the High Court Patna MFP tender?
Delivery terms reference the last date of the original delivery order with the possibility of extensions via the option clause. The extended delivery period is calculated using the formula (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
What are the payment terms for printer supply to the Patna High Court?
Payment terms will be defined in the ATC; bidders should prepare for standard government terms, potentially milestone-based payments on delivery and acceptance, with possible advance as per supplier terms. Verify exact percentages and timelines in the final tender document.
What is required for OEM authorization in this procurement?
Bids from authorized distributors must include an OEM authorization certificate detailing name, designation, address, email, and phone of the OEM representative. The authorization confirms the bid is backed by the original manufacturer for the A4/Legal MFP.
What is the scope of quantity variation allowed in this tender?
The purchaser may increase or decrease the bid quantity up to 25% at contract placement and during currency. The additional delivery time is recalculated as (increased quantity / original quantity) × original delivery period, with a minimum of 30 days.
Which warranty terms should bidders propose for the MFP?
Bidders should specify on-site warranty in years and provide an extended warranty option beyond standard coverage. Ensure service responsiveness and availability of local spares; include AMC options if available and align with ATC requirements.
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Documents 5
GeM-Bidding-9663293.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS