GEM

Employees State Insurance Corporation Refilling of Medical Gases in Cylinders Tender Faridabad Haryana 2025

Bid Publish Date

05-Dec-2025, 11:01 am

Bid End Date

22-Dec-2025, 11:00 am

EMD

₹1,500

Value

₹7,13,182

Location

FARIDABAD , HARYANA

Latest Corrigendum Available

Progress

Issue05-Dec-2025, 11:01 am
Corrigendum15-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

3665

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Manufacturer Authorization required for distributors
  • • EMD submission options: DD, FDR, or Banker's Cheque to ESIC FUND Account No-1
  • • 50% quantity/duration variation rights at contract issue and post-issuance
  • • Non-toxic requirement; MSDS if toxic materials are used
  • • Hardcopy EMD submission and delivery within 5 days of bid end date
  • • Joint and several liability of seller for contract performance
  • • No explicit BOQ items; scope centers on medical gas cylinder refilling
  • • Bidder must be financially solvent and not in liquidation or bankruptcy

Tender Overview

  • Organization: Employees State Insurance Corporation (ESIC) – Faridabad, Haryana (PIN 121001)
  • Product/Service: Refilling of medical gases in cylinders (category: medical gas refilling)
  • Estimated Value: ₹713,182.00; EMD: ₹1,500
  • Location: Faridabad, Haryana; procurement scope relates to healthcare gas services
  • Context: Bids cover compliant refilling operations with supplier verification and authorized distributor conditions
  • Key differentiator: Buyer-specified MSDS/MA requirements; 50% quantity/duration option at contract issuance
  • Unique aspects: Multiple EMD submission formats; mandatory OEM authorization when using authorized distributors

Technical Specifications & Requirements

  • Product/Service: Refilling of medical gas cylinders; non-toxic materials required
  • Standards/Certifications: Not specified; ensure non-toxic handling; if toxic, provide Material Safety Data Sheet (MSDS)
  • Authorization: Manufacturer/Original Equipment Manufacturer (OEM) authorization required for distributors; include name, designation, address, email, phone in bid
  • EMD/BSG: EMD may be submitted as DD, FDR, or Banker's Cheque payable to ESIC FUND Account No-1, Faridabad; scanned proof + hardcopy within 5 days of bid end/date
  • Contract terms: Option clause permits up to 50% increase/decrease in quantity or duration at bid issuance; post-issuance, adjustment limited to 50%
  • Liability/Sub-contracting: Seller remains jointly liable; no assignment or subcontract without prior written consent
  • Delivery/Documentation: Hardcopy submission within 5 days; ensure delivery to buyer accordingly

Terms, Conditions & Eligibility

  • EMD: ₹1,500; payment via acceptable instruments (DD/FDR/BC) to ESIC FUND Account No-1, Faridabad; scanned proof plus hardcopy
  • Financial standing: Bidder must not be under liquidation or bankruptcy; an undertaking to this effect required
  • Authorisation: OEM/Original Service Provider authorization form with contact details
  • Variation rights: Buyer may adjust contract quantity/duration up to 50% at contract issue; post-issuance up to 50% adjustment; bidder must accept revised terms
  • Delivery/Responsibility: No subcontracting or assignment without consent; bidder remains jointly liable for performance
  • Documentation: Include GST, PAN, experience certificates, financial statements, and technical/compliance documentation as applicable

Key Specifications

  • Product/service: Refilling of medical gases in cylinders

  • Quantities/estimates: Not explicitly stated; overall value ₹713,182.00

  • EMD: ₹1,500 via specified instruments

  • Experience: Required OEM authorization for distributors

  • Delivery: Hardcopy EMD to reach within 5 days of bid end date

Terms & Conditions

  • EMD Rs. 1,500 via DD/FDR/BC to ESIC FUND Account No-1

  • OEM authorization mandatory for authorized distributors

  • 50% quantity/duration variation permitted at bid issuance

Important Clauses

Payment Terms

EMD can be paid via DD/FDR/BC payable to ESIC FUND Account No-1, Faridabad; scanned proof required with bid; hardcopy due within 5 days of bid end/date

Delivery Schedule

Hardcopy EMD proof and supporting documents must reach the buyer within 5 days of bid end date; no numeric delivery timeline for gas refilling provided in data

Penalties/Liquidated Damages

Not explicitly stated; contract terms allow 50% quantity/duration adjustment; joint liability retained by seller for performance

Bidder Eligibility

  • Not under liquidation, corporate insolvency, or similar proceedings

  • Must provide OEM authorization for distributors

  • Financial statements demonstrating solvency and ability to perform refilling services

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar refilling of medical gases

4

Financial statements (last 2–3 years)

5

EMD submission document (DD/FDR/BC or scanned proof)

6

OEM/Manufacturer Authorization certificate (for distributors)

7

Technical compliance certificates or MSDS for any toxic gases

8

Bid submission covering letter and signed terms

Corrigendum Updates

1 Update
#1

Update

15-Dec-2025

Extended Deadline

22-Dec-2025, 11:00 am

Opening Date

22-Dec-2025, 11:30 am

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for the medical gas refilling tender in Faridabad ESIC 2025

Bidders must submit GST, PAN, experience certificates, and financials; provide OEM authorization for distributors; pay EMD of ₹1,500 via DD/FDR/BC to ESIC FUND Account No-1; include MSDS if gases are toxic and ensure hardcopy delivery within 5 days of bid end date.

What documents are required for ESIC Faridabad gas refilling bid 2025

Required documents include GST certificate, PAN, experience certificates for refilling gas cylinders, latest financial statements, EMD submission proof (DD/FDR/BC), OEM authorization, and any MSDS for toxic gases; bid cover letter with signed terms should be included.

What are the key eligibility criteria for ESIC gas tender 2025 in Haryana

Applicants must be financially solvent (no liquidation), provide OEM authorization if acting as a distributor, and demonstrate capability to handle medical gas cylinder refilling; ensure non-toxic material handling and MSDS where applicable.

What is the EMD amount and payment method for this ESIC tender

EMD is ₹1,500 and can be paid via DD / FDR / Banker's Cheque to ESIC FUND Account No-1, Faridabad; scanned proof must accompany the bid and hardcopy delivered within 5 days after bid end.

What are the contract quantity adjustments permitted in this bid

The buyer may adjust contract quantity/duration up to 50% at the time of contract issue; after issue, adjustments remain capped at 50%; bidders must accept revised quantity/duration terms.

What delivery/submission requirements accompany the bid for ESIC Faridabad

Submit scanned proofs of EMD along with bid and ensure hardcopy delivery to the buyer within 5 days of bid end date; authorization documents must include full OEM details for verification.

Are MSDS documents required for all gases in this ESIC tender

If any gas is toxic, an MSDS must be provided; for non-toxic gases, MSDS is not mandatory, but confirm safety data complies with ESIC health guidelines and supplier policies.

What standards or certifications are required for the medical gas refill bid

Not explicitly specified; vendors should demonstrate safety compliance for non-toxic materials and provide MSDS where gases are toxic; OEM authorization is mandatory for distributors; maintain proper documentation for audit.

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