Office Of Dg (ecs) Toner Cartridges Consumables Tender Defence Research & Development 2026 ISI/ISO compliant
Progress
Key Highlights
- • OEM cartridge-only acceptance per VQC, ensuring authentic supply
- • VQC compliance with specified cartridge standards and minimum yield
- • OEM model numbers and printer compatibility clearly defined
- • GSTIN, PAN, cancelled cheque and EFT mandate submission required
- • Financial standing verification; no liquidation or bankruptcy
- • Delivery terms and warranty specifics to be confirmed during ATC review
Tender Overview
Organization: Office Of Dg (ecs) under the Department Of Defence Research & Development. The procurement covers toner cartridges and printer consumables for generic printer models, with emphasis on OEM compatibility and VQC compliance. Scope indicates exclusive supply of goods, with bidders providing OEM cartridges as per VQC. No BOQ items are published, suggesting a broad consumables framework rather than a fixed list. This tender demands compliance with product class, model numbers, and minimum page yields, highlighting standardised compatibility across multiple printer brands. The opportunity targets government procurement channels and likely involves repeat orders for defence research operations. Unique aspects include OEM-only cartridge acceptance and a focus on deliverable conformity to stated VQC.
Technical Specifications & Requirements
- Product Class of Cartridge: Generic class aligned with OEM compatibility
- Printer/Multifunction Brand: Suitable for listed OEMs per VQC (OEM-provided standards)
- Type/Color: Cartridge/Consumable type; ink/toner color details align with OEM specification
- Model Numbers: OEM printer and cartridge model numbers required, with minimum page yield defined in VQC
- Minimum Yield: Replacement cartridge/page yield in line with OEM performance expectations
- Quality/Certification: VQC compliance required; OEM cartridge only, as per ATC clause
- Delivery/Scope: Scope restricted to supply of goods; no installation or service components mentioned
- Warranty/Support: Not explicitly detailed; bidders should seek OEM warranty terms
Terms, Conditions & Eligibility
- EMD/Financial: No explicit amount published in the public data; bidders must ensure financial eligibility per terms
- Delivery: Timeline not specified; compliance with VQC and OEM cartridge standards is mandatory
- Documents: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorisation may be required
- Eligibility: Bidder must not be under liquidation or bankruptcy; OEM cartridge compliance is required
- Payment: Payment terms not disclosed; bidders should anticipate standard government payment cycles
- Penalties/Warranty: Penalty or warranty details not stated in data; verify during bid process
Key Specifications
-
OEM cartridge only
-
Model numbers of OEM printer and cartridge must be provided
-
Minimum yield/pages per cartridge as per VQC
-
Printer/Multifunction brand compatibility as per OEM specifications
-
Color/Type: toner/ink cartridge aligned with OEM class
-
Delivery of goods only; no installation services implied
-
Warranty/after-sales terms subject to OEM policy
-
Compliance with VQC requirements for all offered cartridges
Terms & Conditions
-
OEM cartridge-only acceptance per VQC
-
Minimum page yield defined in VQC
-
Documentation: GST, PAN, cancelled cheque, EFT mandate
-
No explicit EMD or delivery timeline disclosed
Important Clauses
Payment Terms
No explicit payment terms provided in public data; bidders should verify ATC for payment schedule upon award
Delivery Schedule
Delivery timelines are not disclosed; ensure compliance with OEM cartridge supply terms and VQC
Penalties/Liquidated Damages
No LD details published; confirm ATC for penalties or performance bonds during submission
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
-
OEM cartridge supply authorization and VQC compliance
-
GSTIN and PAN valid; ability to furnish EFT mandate
Tender Data
Bid Details
Quantity
21
Category
Toner Cartridges / Ink Cartridges / Consumables for Printers
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
HYDERABAD
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | HYDERABAD | HYDERABAD | - | - | 6 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 12
GeM-Bidding-9720807.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
CATALOG-Specification-5
CATALOG Specification
CATALOG-Specification-6
CATALOG Specification
CATALOG-Specification-7
CATALOG Specification
CATALOG-Specification-8
CATALOG Specification
CATALOG-Specification-9
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Extended Deadline
01-Sep-2026, 3:30 pm
Opening Date
01-Sep-2026, 4:00 pm
Update
Extended Deadline
27-Aug-2026, 3:30 pm
Opening Date
27-Aug-2026, 4:00 pm
Categories
2
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Required Documents
GST certificate
PAN card
Cancelled cheque
EFT mandate certificate
OEM authorization/authorisation proving OEM cartridge supply
VQC compliance certificate (OEM cartridge) or equivalent
Financial statements or evidence of financial standing
Any other bid-specific technical compliance documents referenced in ATC
Technical Specifications
9 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Product Class of Cartridge | OEM |
| GENERIC | Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable | HP |
| GENERIC | Type of Cartridge/Consumable | Toner Cartridge |
| GENERIC | Color of the Ink/Toner | Black |
| GENERIC | Model Number of OEM's Printer/OEM's Multi Function Machine | HP Color LaserJet Enterprise M455dn, HP Color LaserJet Enterprise MFP M480f, HP Color LaserJet Pro M454dn, HP Color LaserJet Pro M454dw, HP Color LaserJet Pro M454nw, HP Color LaserJet Pro MFP M479dw, HP Color LaserJet Pro MFP M479fdw, HP Color LaserJet Pro MFP M479fnw |
| GENERIC | Model Number of OEM's Printer Cartridge/Consumable | HP 416A Black LaserJet Toner Cartridge-W2040A |
| GENERIC | Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) | 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher |
Frequently Asked Questions
Key insights about TELANGANA tender market
How to bid for OEM cartridge tenders in Defence Research & Development?
Bidders must meet OEM cartridge compliance and VQC requirements, provide OEM authorization, and submit GSTIN, PAN, cancelled cheque, and EFT mandate with the bid. Ensure your cartridges are compatible with the listed OEM printer models and adhere to minimum yield as per VQC. Verify ATC for delivery terms and payment schedule.
What documents are required for the toner cartridge bid in DRDO?
Required documents include GST certificate, PAN card, cancelled cheque, EFT mandate, OEM authorization proof, VQC compliance certificate, and financial statements. Ensure all documents are current and match the bidder’s registered details; provide OEM cartridge specification sheets where requested.
What are the technical specifications for toner cartridges tender 2026?
Specifications mandate OEM cartridge supply with exact model numbers of both printer and cartridge, minimum yield per cartridge, color/type alignment, and printer brand compatibility. All offerings must be VQC compliant, with authenticity guaranteed by OEM authorization.
When is the delivery timeline for Defence DRDO toner cartridges?
Public data does not specify a delivery deadline; bidders should anticipate delivery norms aligned with VQC and OEM terms, and await ATC for concrete delivery schedules; plan for steady replenishment cycles as per government procurement practice.
What are the EMD requirements for the cartridge tender?
EMD details are not disclosed publicly; bidders should monitor ATC for exact EMD amount or percentage, and prepare a refundable security deposit aligned with the final tender guidelines, ensuring compliance with government procurement norms.
What standards or certifications are required for toner cartridges?
Bidders must secure VQC compliance and OEM authorization demonstrating authenticity of cartridges. Ensure compatibility with OEM printer models, and confirm minimum yield per cartridge as specified in VQC to meet technical conformity.
How to verify OEM compatibility for printer cartridges in this bid?
Check the model numbers of OEM printers and corresponding cartridge types listed; confirm that your supply matches the exact OEM model and color specification. Attach OEM authorization and VQC compliance documents to prove compatibility before submission.
What is the scope of supply for the DRDO toner tender?
Scope is limited to GOODS supply: toner cartridges/consumables only. No installation or service components are included; ensure all offered items are authentic OEM cartridges compatible with specified printer models.