Open Tender for Consultancy Services for Digitization, Scanning, Indexing, Verification, Metadata Entry and Uploading of Documents available in the various locations of KSMCL in KARNATAKA

AI-assisted metadata extraction tools, with valid license Documents attached

Licensed OCR software supporting English and Kannada for searchable PDFs

Licensed tools for clarity/accuracy/alignment checks, line/dot cleaning, de-skewing and noise removal

Registration under GST and PAN GST Certificate must be attachedand pan

Registration under Professional Tax

Registration under the Employees State Insurance Act, 1948

Registration under the Shops and Commercial Establishments Act, 1961

The bidder is required to hold a valid ISO 27001 certification for Information Security Management System ISMS issued by accredited Certification Bodies CBs. A copy of the relevant certificate, provided by an accredited CB, must be submitted with the bid.

The bidder is required to possess a valid Capability Maturity Model Integration CMMI Level 3 appraisal certificate, issued by a CMMI Institute that is licensed by ISACA.

The bidder shall own at least 45 high-speed scanners for A4/A3 and large-format A0/A1/A2 sizes. These scanners should be capable of handling delicate or aged Documents and maps, enabling the project to start right away and finish within the 180 working-days deadline

The Bidder should have already registered their firm with ESI and PF. The supporting Documents of the recent 6 months ESI and PF challan copies must be uploaded.

The Tenderer must have a Registered or Branch Office in the Bangalore region. Personnel proposed for deployment must be proficient in Kannada. The registered office Document, along with the trade license, must be submitted.

The Tenderer must have successfully executed, ongoing projects for the Scanning and Digitalization of records and files in any government departments, or similar public entities, with a total billed value of not less than Rs 5 crore in the last five financial years 2021-2026. Submission of work orders as proof is mandatory

The Tenderer must not be insolvent, in receivership, bankrupt, or being wound up. Additionally, the Tenderer must not have its affairs administered by a court, have business activities suspended, or be subject to legal proceedings for such reasons.

The Tenderer should be a Proprietorship Company, Partnership Firm, or Limited Liability Partnership Firm duly registered under relevant laws and operational for at least 10 years as on the date of publication of this Tender. Proof must be provided through a Certificate of Incorporation, GST registration, or other relevant Documents.

The Tenderer should be ISO 9001 2015 Quality Management Certified

The Tenderer should have an average financial turnover of not less than Rs 6 Crore over the last three financial years 2022-23, 2023-24, and 2024-25. Documentary evidence in the form of audited financial statements and a turnover certificate from a Chartered Accountant is required.

The Tenderer should have an ISO 19005 1 2005 certificate, Portable Document Format PDF 1.4, for long-term preservation of electronic documents.

Udyam Registration for MSME, if applicable