Vavtharad District Panchayat Cleaning Services Tender Banaskantha Gujarat 2026 IS0 550 compliant 1.4 Million
Bid Publish Date
07-Oct-2026, 7:06 pm
Bid End Date
17-Oct-2026, 8:00 pm
EMD
₹41,180
Value
₹14,00,000
Location
Progress
Tender Overview
Organization: Vavtharad District Panchayat, under the Department Of Panchayati Raj. Product/Service: Cleaning, sanitation and disinfection service with general cleaning (sweeping, mopping, dusting) for office/institutional spaces; outcome-based scope. Estimated Value: ₹14,00,000 with an EMD of ₹41,180. Location: Banaskantha, Gujarat 385001. Tender covers scalable service delivery with a 50% variation window pre- and post-contract; lumpsum option allows scope/value adjustments up to half of initial contract. This procurement emphasizes on-site sanitation management for government facilities and requires bidder readiness to adapt to changing workload. The project’s unique aspect is the combination of routine cleaning with disinfectant outcomes under a flexible scope clause, enabling batch adjustment as per site needs.
Technical Specifications & Requirements
- No formal technical specifications were published in the BOQ. The procurement category includes general cleaning (sweeping, mopping, dusting) and indoor sanitation for government premises.
- Key data: Estimated value ₹14,00,000; EMD ₹41,180.
- Variation clause: contract quantity or duration may be adjusted up to 50% by the buyer; post-issuance, further increases capped at 50% with vendor consent.
- No BOQ items indicate a framework for service scope rather than itemized hardware; bidders should demonstrate capability to deliver holistic cleaning and disinfection across multiple sites.
- Experience emphasis: proven ability to manage facility cleaning with outcome-based reporting; bidders should align with rural/municipal sanitation delivery norms.
Terms, Conditions & Eligibility
- EMD: ₹41,180 (finance or online transfer as specified in ATC).
- Scope variation: up to 50% adjustment in quantity or duration before contract issuance and after; lumpsum adjustments allowed with service provider consent.
- Category: Cleaning, sanitation and disinfection for government facilities; indoor cleaning responsibilities included.
- Required bid documents include standard GST, PAN, experience certificates, and financial statements; OEM authorizations may be requested in ATC.
- Delivery/term timelines and payment terms are defined in ATC; bidders should monitor for any updates to scope and conditions.
- Ensure compliance with regional procurement rules for Gujarat and district-level approvals.
Key Specifications
-
Total estimated value: ₹14,00,000
-
EMD: ₹41,180
-
Scope: General cleaning (sweeping, mopping, dusting) and indoor sanitation
-
Variation: contract quantity/duration may change by up to 50%
-
Delivery: onsite cleaning for office/institutional premises within Banaskantha, Gujarat
Terms & Conditions
-
EMD amount and payment terms as per ATC
-
50% quantity/duration variation allowed
-
No BOQ items currently; scope is general cleaning and sanitation
Important Clauses
Payment Terms
Subject to ATC, payment terms may include milestone-based or monthly payments aligned to service delivery and acceptance.
Delivery Schedule
Onsite cleaning and sanitation to be carried out at government facilities within Banaskantha as per agreed schedule in ATC.
Penalties/Liquidated Damages
LD provisions will be detailed in ATC; non-performance or delayed service may incur penalties as specified.
Bidder Eligibility
-
Experience in providing cleaning and sanitation services for government or public institutions
-
Financial stability demonstrated by two most recent audited statements
-
GST registration and PAN tied to bidder organization
Tender Data
Bid Details
Quantity
4000
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
28
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Residential; General Cleaning (Sweeping, Mopping, dusting); Indoor
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Banas Kantha
Delivery Pincodes
385565
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Gelot Ishwarbhai Shamalbhai | 385565,Goverment Science Collage, Mitha-Bhabhar Higway, Tharad-385565 | Banas Kantha | Gujarat | 385565 | 4000 | - | Frequency in each cycle : 1 Number of working days in a month : 26 Number of cycles during Contract Period : 286 |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 6
GeM-Bidding-10000818.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience certificates for similar cleaning/maintenance contracts
Financial statements (last 2-3 years)
EMD submission proof (DD/online payment receipt)
Technical bid documents (methodology, work plan, past performance)
OEM authorizations (if applicable) and standard operating procedures
Any ATC/BOQ attachments referenced in the tender
GST returns (periodic) and current status
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for Banaskantha cleaning tender in Gujarat 2026?
Bidders must submit GST, PAN, experience certificates, financial statements, and EMD ₹41,180 along with technical bids per ATC. Ensure compliance with Gujarat procurement norms and demonstrate capability for general cleaning and indoor sanitation services; follow variation clause up to 50% and attach OEM authorizations if required.
What are the eligibility criteria for Vavtharad Panchayat cleaning bid?
Eligibility requires prior government or public institution cleaning contracts, two years of experience in sanitation services, valid GST registration, financial stability evidenced by audited statements, and submission of EMD ₹41,180. OEM authorizations may be requested and ATC details must be followed.
What documents are required for submission in this tender?
Submit GST certificate, PAN card, two years of experience certificates, last two years financial statements, EMD proof, technical bid with work plan, and any OEM authorization. Include ATC attachments if specified and ensure all documents are digitally signed as per portal rules.
What standards or compliance are specified for cleaning services?
The tender indicates general cleaning and indoor sanitation with IS0 550 or equivalent standards to be inferred from ATC; ensure standard operating procedures (SOPs) and method statements align with public facility sanitation norms and any issued ATC guidance.
When is the EMD submission deadline for this procurement?
EMD of ₹41,180 must be submitted with the bid as per ATC instructions; payment method may be online or demand draft, as specified in tender terms. Confirm portal timelines in the ATC to avoid late submission.
What is the scope variation allowed in this cleaning contract?
The buyer may increase or decrease contract quantity or duration up to 50% before issuance, and after issuance, the same cap applies with bidder consent; for lumpsum based work, scope/value can be adjusted up to 50% with consent.
How will payments be processed for the cleaning services?
Payment terms will be defined in ATC, typically milestone or monthly payments upon receipt and acceptance. Ensure timely submission of invoices and conformity with delivery acceptance criteria; confirm any advance or security deposit requirements in the tender.
Are OEM authorizations required for this cleaning tender in Gujarat?
OEM authorizations may be requested in ATC if specific equipment or branded consumables are specified; bidders should attach relevant authorizations or demonstrate equivalent technical capability and compliance with stated procurement norms.