Open Tender for Regular and Periodical Maintenance of Conveyor System pertaining to SD-I of E&M-I Stage-IV in YSR, ANDHRA PRADESH

SPECIAL TERMS & CONDITIONS 1) The contractor/firm should have relevant experience in the Regular and periodical Maintenance Works of conveyor system of higher elevations in any coal handling plant. 2) Contractor should arrange for supervision of Regular and periodical Works. 3) All the Tools required for coal clearing works will be provided by APGENCO and should be returned to site Engineer-in-charge on daily basis. 4) A minimum of 6 No?s Skilled Manpower should be made available on daily basis. 5) The work shall be commenced within 24 hours from the date of awarding work and completed as mentioned therein from time to time. For any delay in execution or non-payment of wages within FIRST week of succeeding month or maximum of ten days; penalty of ½% per week on the total amount of contract pending will be levied. Total amount of penalty shall not exceed 5% of the total amount of contract. 6) a) The tenderer shall have sound financial status and shall undertake that he does not in anyway cause any inconvenience for the payment to labour etc., and shall comply with all relevant rules and regulations of labour laws as applicable to the nature of works under taken by him. b) The contractor has to arrange the payments to the labour as per above clause irrespective of their bills status. The payments to the Contractor's Labour is regular process and statutory obligation, it does not linked to any other bills pending at various offices of this department against this contract (or) any other works being executed by the same contractor. 7) a) The Contractor shall deploy sufficient man power, wherever necessary as per the site requirement. However, the contractor shall furnish the list of manpower separately along with their technical qualification and experience if any, to the concerned Engineer-in-charge for approval. b) The tenderer should arrange site In charge/ supervisor to supervise all the works covered under this contract and monitor labour deployment without any additional financial commitment except as provided in the sanctioned estimate. 8) If the agency fails to deploy specified man power on any day, recovery will be made as per the rates mentioned in the schedule and also supervision charges will not be paid for that period. 9) The APGENCO is not responsible for consequences of any accidents to the labour. The contractor is solely responsible for the safety of all labourers engaged by him/her. 10) If there is any loss or damage to the APGENCO's property during execution of the work, due to negligence of the Contractor Labour, such loss/damage shall be made good by the Tenderer as assessed by the Executive Engineer concerned. 11) The work shall be carried out to the satisfaction of APGENCO Engineers and as per the scope of work and guidelines issued by the Engineer in-charge from time to time. 12) If the contractor/contract labour's conduct & workmanship of any person/persons is not satisfactory, the concerned Executive Engineer can terminate them immediately duly cancelling their Gate passes. 13) The work shall be commenced and completed as per the specification in the tender schedules. 14) The contractor has to obtain a valid license as per contract labour (R&A) Act 1970 before commencement of work. 15) The Superintending Engineer/E&M Const & CHP/Stage-IV is empowered to recommend to cancel / postpone the work without assigning any reason what so ever. 16) The contractor is not entitled for any compensation in case the contract is suspended for some time or cancelled, due to any reasons. 17) The contract can be terminated with a short notice of 24 hours by the Superintending Engineer, if it is felt that the work carried out by the contractor is not satisfactory and In such case, the Security Deposit paid by the Contractor will be forfeited. 18) All the T&P required for the works shall be arranged by the APGENCO before taking over the site. 19) The contractor should follow all safety rules & regulations. He should provide all safety appliances to the labour. The fact of having issued all the appliances to all contract workers shall be made known by furnishing a copy of such acknowledgement to the concerned Divisional Engineer for enabling to process bill for payment. 20) The contractor should maintain a record of muster roll and wage register to the labour and furnish Xerox copies of such registers to the department before processing of bills for payment duly countersigned by the concerned. 21) The contractor should follow all labour laws in vogue without fail. 22) The bill of the contractor for the work executed will be passed only on receipt of copies of EPF & ESI remittances made by the contractor to the concerned EPF & ESI authorities in the independent EPF & ESI code No. held by the respective contract labour. The EPF & ESI will be reimbursed at actuals on production of remittance challan. 23) GST as applicable will be paid at the time of invoice. The TDS applicable as per relevant clauses of GST Act will be recovered and certificate to that effect will be issued. 24) Contractor has to pay the welfare fund before commencement of work and the proof of payment should be submitted to the Engineer-in-charge for processing bills. 25) The contractor should invariably supply the safety appliances like shoes, helmets, uniforms, nose masks and rain coats etc. 26) The contractor shall keep the site clean & tidy and dispose off all waste materials as it accumulates in the site and as directed and shall carryout any measures required to comply with healthy and hygiene conditions on completion of the work. 27) The contractor has to arrange cleaning of site by clearing scrap and debris after completion of work as per the directions of Site-in-charge. 28) The contractor has to handover the scrap received to the section officer. 29) All the T&P handed over to the contractor for carrying out the subject work should be handed over back to the concerned section officer in good working condition. Any damages/loss caused to the T&P during the work shall be recovered from the account of the contractor. 30) The amounts received/recovered towards Security Deposit will be released after completion of work subject to the following a) as per G.O.O.No 254/CGM(A)/2005, b) if the contractor has fulfilled the agreement conditions satisfactorily and obtaining of EPF slips from the competent authority in the independent name of the labour engaged under this agreement . 31) All the workers should report to the Engineer-in- charge daily as per allotted duties and also they have to attend duty during emergency. 32) No price variation shall be allowed during the period of force majeure and Liquidated damages would not be levied for this contract period. 33) The quantities mentioned in the tender schedule may be increased or decreased depending on the site conditions. 34) The transport of material to the work spot and conveyance of labour is to be arranged by Contractor. However, vehicle for transportation of material will be arranged by AP Genco. 35) The contractor shall have to submit the details of the labour deployed by him at the time of applying for gate passes. 36) All the contract labourers engaged by the contractor should wear all safety gear such as steel toe boots, helmet, goggles, hand gloves, mask etc., to attend the clearing of coal. 37) All the contract labourers should follow safety instructions of the site Engineer-in- charge. STATUTORY VARIATION:- 38) Any variation up or down in statutory levies or new levies introduced after opening of the tender /after placing of the order & during the agreed contract period under this specification shall be payable as per the instructions of higher authorities of APGENCO. 39) Payment of the Bill will be paid through E-payment. 40) Full EMD has to be paid in shape of Demand draft by Non PEMD holders. In case Bidders having PEMD facility accorded by APGENCO (Amount of Rs.5.00 Lakh), with adequate validity shall need not submit the requisite EMD. A copy of PEMD approval letter issued by APGENCO, shall be enclosed and to be enclosed in price bid covers along with details of D.D. Nos. amount to be written on Price- bid covers. 41) The tenders not having full EMD amount will be rejected. The Demand Draft obtained should be after the date of tender notice issued. No price variation shall be allowed during the period of force majeure and Liquidated damages would not be levied for this period. 42) The tenderer should be registered contractor of APGENCO, Preferably with CE/O&M/RTPP, ESI and E.P.F. holder otherwise the tender schedule will not be issued. The tenderer should accept the APGENCO Terms and conditions of payment. All general terms and conditions of APGENCO should be acceptable.

GENERAL TERMS AND CONDITIONS 1. REJECTION OF TENDERS: The tender will be rejected if it is: a. Not confirming to Tender specification. b. With validity less than what is specified in the tender. c. Not accompanied by the required EMD/Exception letter/Not Furnishing the NSIC/SSI/MSME certificates for EMD Exceptions. d. A black listed firm or contractor. 2. APGENCO reserves the right. a) Not to accept the lowest or any tender. b) To divide/split and award the contract to one or more contractors if necessary c) To revise quantum/schedule of any or all the items covered by this specification while placing orders. d) To reject/cancel any or all the tenders at any stage without assigning any reason. e) To relax/waive any of the conditions stipulated in the Tender specification as deemed necessary in the interest of the organization. 3. (a) EARNEST MONEY DEPOSIT(EMD): 3.1 Offers must accompany EMD of requisite amount as specified in tender enquiry failing which offer shall be liable for rejection. Bank guarantee wherever required should be from Nationalized Banks only. EMD can be furnished by way of DD/ Pay Order/ Banker?s cheque Drawn in favour of ?SAO/Dr.MVR RTPP?. 3.2 Submission of EMD in any other form shall not be considered and shall be treated as disqualified. 3.3 EMD will not carry any interest. 3.4 EMD of the successful tenderer will be retained as part of Security Deposit. 3.5 The EMD of the rejected/un- successful tenderer will be returned after finalization of the contract. 3.6 The EMD shall be forfeited, if i) Bidder withDraws the bid before expiry of its validity. ii) Successful bidder does not accept the order/ LOI or fails to enter into a contract within validity period of offer. iii) Successful bidder fails to furnish Security Deposit within 15 days from the date of issue of P.O. / LOI. iv) The bidder submits any false documentary evidence or misinformation. 3. (b)EXEMPTION OF NSIC/SSI UNITS FROM PAYMENT OF EMD i) The firms registered with NSIC/SSI /MSME shall apply and obtain exemption for EMD for each tender before quoting. The exemption of EMD shall be considered on case to case basis in respect of NSIC/SSI/MSME subject to the following conditions. a) The bidder shall submit a copy of the valid certificate of registration either with NSIC or Government of Andhra Pradesh indicating details such as Monetary Limit, details of items covered in the registration, validity period of certificate etc. b) The items offered must be in the list of items for which the firm is registered. c) The quoted price shall be less than the monetary limit stipulated in the registration certificate. 4. CONTRACT PRICE: If any new components introduced after opening of the Tender the same may be regulated on obtaining proper sanctions from competent authorities. 5. TERMS OF PAYMENT: a. Payment up to 95% of the contract value will be made within 30 days after satisfactory completion of work on pro ?rata basis once in a month. b. When there are complaints from the labour department about non ?payment & less payment of wages to the labourers employed by the contractor for the execution of the work under agreement, the Chief Engineer /O&M/Dr.MVR RTPP shall have full powers to withhold the bills claimed by the contractor pending clearance certificate from the labour department and act as per the directions given by the labour department. c. Payment will paid through E-payment mode . 6. STATUTORY VARIATION:- Any variation up or down in statutory levy or new levy introduced after opening of the tender /after placing of the order & during the agreed contract period under this specification shall be to the account to the Corporation. 7. A) COMPULSORY SECURITY DEPOSIT: The successful Tenderer shall furnish security deposit equal to 5% of value of work order within 15 days from the date of issue of Letter of Indent/ Purchase Order for proper fulfillment of the terms and conditions of the contract. The amount of security shall be forfeited to the extent of financial loss suffered by the Corporation, if Contractor fails to execute the order and fulfill its terms and conditions. Security deposit may be furnished by Demand Draft Drawn in favour of SAO/Const./Dr.MVR RTPP or bank guarantee in lieu of cash from any Nationalized bank in prescribed proforma covering the validity of contract period with a further claim period of six months thereafter. Security deposit shall be returned back to the contractor as soon as order is fully executed and contractor has met all contractual obligations and there is nothing outstanding either against this purchase order or any other purchase order placed by the corporation on the Contractor. B) SPECIAL/ADDITIONAL SECURITY DEPOSIT: The successful Tenderer, whose tendered value is less by more then 25% of the Corporation estimated value, shall furnish a deposit equal to the difference amount between the tendered amount & 75% of the Corporation estimated value as an additional security deposit within 15 days from the date of issue of Letter of Indent/ Purchase Order for proper fulfillment of the terms and conditions of the contract. The amount shall be forfeited to the extent of financial loss suffered by the Corporation, if Contractor fails to execute the order and fulfill its terms and conditions. Deposit may be furnished by Demand Draft Drawn in favour of SAO/Const./Dr.MVR RTPP payable at Dr.MVR RTPP or a bank guarantee in lieu of cash from any Nationalized bank in prescribed proforma covering the validity of contract period with a further claim period of six months thereafter. Deposit shall be returned back to the contractor as soon as order is fully executed and contractor has met all contractual obligations and there is nothing outstanding either against this purchase order or any other purchase order placed by the corporation on the Contractor. 8. FORCE MAJEURE: 8.1. If at any time during the continuance of this contract the performance in whole or in part in any obligation under this contract shall be prevented or delayed by reasons of any war, hostility, acts of public enemy, acts on civil commotion strikes, lockouts, sabotages, fire, floods, explosions, epidemics, Natural calamities, quarantine restrictions or other acts of God (herein after referred to as eventualities) then provided notice on the happening of any such eventuality is given by the tenderer to the corporation immediately from the date of occurrence thereof , neither party shall by reasons of such eventuality, be entitled to terminate this contract nor shall have any claim for damages against the other in respect of such non -performance or delay in performance and deliveries under this contract shall be resumed as soon as practicable after such eventuality has come to an end or ceased to exist. 8.2 No price variation shall be allowed during the period of force majeure and Liquidated damages would not be levied for this period. 8.3 At the option of corporation, the order may be cancelled. Such cancellation, would be without any liability whatsoever on the part of the corporation. In event of such cancellation, Contractor shall refund any amount advanced or paid to him by the corporation and deliver back any materials issued to him by the corporation and release facilities, if any provided by the corporation. 9. LIQUIDATED DAMAGES: 9.1 If the Contractor fails to take up the works, the contract will be cancelled and an amount of 5% of the contract value will be levied as penalty. 9.2 The contractor is liable to pay the amount of loss sustained by the Corporation in the event of non execution of orders if any placed on them either in full or part to the satisfaction of the Corporation under the terms & conditions of the contract and in the event of placing orders for such works on some other firms at higher price. 10. INSTITUTION OF SUITS: All and any disputes or differences arising out of or touching this order shall be decided only by Courts or Tribunals situated in KADAPA district. No suit or other legal proceedings shall be instituted elsewhere. 11. UNDERTAKING: The successful tenderer shall execute an undertaking as per the ANNEXURE-III. a. SCHEDULE OF WORKS: Only one schedule of work is enclosed to this tender specification as per ANNEXURE-I. The works indicated are approximate only with a view to enable the tenderers to quote their over all rate in the tender schedule. 12. SUBLETTING OF CONTRACT: The contract is not transferable. No part of the contract shall be sublet without the written permission of the concerned Chief Engineer of the plant. 13. TERMINATION OF CONTRACT: The contract is liable to be terminated by the Corporation at any time during the currency of the contract giving a week?s notice, in case the performance or progress of the contractor is not satisfactory. This contract is liable for termination at any stage in the event of any change in Corporation policy on contract. 14. DAMAGES TO CORPORATION PERSONNEL OR PROPERTY: The contractor shall be responsible for any damage to the property and personnel of Corporation, or any other agency within the power station area and its different locations, arising out of carelessness and negligence on the part of himself or his employees. The work should be carried out without hinDrance to the work of the power house and with full Cooperation with other contractors if any for other works and the damage caused to the Electricity posts, sheds, tracks, lines or any other property consequent to rough Driving of vehicles by the contractor?s Drivers would be made good . The relevant cost of damages will be debited from the contractor?s bill together with centage charges. 15. DISPUTE: In the case of dispute or difference of opinion between the contractor and the departmental representatives at site in matter relating to day to day works and interpretation of the contract, the decision of concerned Chief Engineer/O&M/Dr.MVR RTPP shall be final and binding. 16. CONTRACT LABOUR LICENCE: 18.1. The contractor should fulfill strictly all the conditions as stipulated in the contract labour regulation and abolition Act. 1970 and the Rules made there under. 18.2. The contract shall be terminated if the contractor fails to obtain license under section 12 of the contract (Labour Regulation and Abolition) Act. 1970 . 17 GROUP INSURANCE(ESI): The contractor should take ESI for all his work men, who are engaged in work at site before commencement of work and kept the same in force till the contract is completed. The above policy should be produced to the Engineer in charge immediately when called for. Without the insurance policy and labour license, the contractor will not be permitted to commence the works. 18. WORK ON HOLIDAYS: Work shall be carried out including on Sundays and other important national holidays if necessary. 19. PENALTY CLAUSE: Penalty will be imposed to the maximum extent of 5% of the total contract value as specified in the special terms & conditions mentioned in ANNEXURE - II and 1. If there is any unsatisfactory performance or any negligence on the part of the contractor. 2. If any work suffers for want of sufficient no. of workmen. 3. If any accident occurs due to the carelessness of the contract workers. 4. If there is any deviation or if the special conditions are not fulfilled. 5. The up keeping personnel at all location should carryout the cleaning job to the satisfaction of APGENCO. 20. GENERAL CONDITIONS (Applicable for all items of work :) 1. The contractor should inspect the work site and get himself acquainted with the site conditions, prior to quoting the rates. No extra rate on the plea that he has not understood the full scope of work indicated in the schedule will be entertained at a later date. For site inspection, the intending tenderer may contact the Chief Engineer /O&M/ Dr.MVR RTPP. 2. If the contractor fails to complete any part (or) full of the schedule of the work, the same will be executed departmentally, (OR) by engaging another agency and the entire expenditure thus incurred with centages will be recovered from the contractor's bill. 3. The Contractor must supply necessary Uniform, Safety appliances like good quality nose masks and safety belts to all his workmen. During rainy season, the contractor must supply raincoats to all his workmen. 4. No workmen should be engaged for more than 48 hours in a week. 5. The contractor must follow the Factory Act and Labour Act Strictly during the contract period. 6. Before commencing the work, the contractor must obtain necessary labour license if necessary and ESI and hand over the following to the Engineer in charge . 1. Undertaking as per the Annexure 2. Site taken over letter 3. List of authorized site representatives 4. Copy of the labour insurance policy 5. Copy of Labour license as Labour act. 7. No workmen below the age of 18 Years should be engaged by the contractor. 8. The contractor should keep the work area clean and free from food pockets, papers, leaves etc. 21. SAFETY AND ACCIDENTS: The contractor should observe safety rules and provide safety appliances to his workmen. Necessary precautionary measures will have to be taken to prevent any accidents. Corporation will not be held responsible towards the payment of compensation for those who got involved in the accident. 1. The work should be done without any inconvenience to the other staff working at site by suitably coordinating with them. 2. The work should be carried-out without any damage to the equipments in the area. The contractor is responsible for any damage to the equipment of the Corporation. 22. SAFETY CONDITIONS 1. The contractor should not allow his workmen to wear loose garments like lungies, dhoties etc., and smoke cigarettes, cigar, beedi etc., while at work, inside the power House premises. The contractor shall ensure that his workmen wear either full pant or half pant while at work inside the Power House premises. 2. All relevant personnel protective equipment including safety helmets (for all works) should be worn by the contractor and his workmen while at work. 3. All the appropriate and relevant safety measures stipulated under the Factories Act.1948 made there under should be scrupulously complied with by the contractor and his workmen without any compromises. 4. For any safety violation and non-compliance of the statutory Act. and rules prescribed respectively under the Factories act.1948 made there under the contractor is liable for the imposition of penalty up to Rs.5,000/-(Rupees Five thousand only) per spell as decided by the CE/O&M/Dr.MVR RTPP depending upon the severity and gravity of the violation. 5. The term Dr.MVR RTPP includes all areas which come within the control of the Chief Engineer/O&M/Dr.MVR RTPP for the purpose o

SPECIAL TERMS & CONDITIONS 1) The contractor/firm should have relevant experience in the Regular and periodical Maintenance Works of conveyor system of higher elevations in any coal handling plant. 2) Contractor should arrange for supervision of Regular and periodical Works. 3) All the Tools required for coal clearing works will be provided by APGENCO and should be returned to site Engineer-in-charge on daily basis. 4) A minimum of 6 No?s Skilled Manpower should be made available on daily basis. 5) The work shall be commenced within 24 hours from the date of awarding work and completed as mentioned therein from time to time. For any delay in execution or non-payment of wages within FIRST week of succeeding month or maximum of ten days; penalty of ½% per week on the total amount of contract pending will be levied. Total amount of penalty shall not exceed 5% of the total amount of contract. 6) a) The tenderer shall have sound financial status and shall undertake that he does not in anyway cause any inconvenience for the payment to labour etc., and shall comply with all relevant rules and regulations of labour laws as applicable to the nature of works under taken by him. b) The contractor has to arrange the payments to the labour as per above clause irrespective of their bills status. The payments to the Contractor's Labour is regular process and statutory obligation, it does not linked to any other bills pending at various offices of this department against this contract (or) any other works being executed by the same contractor. 7) a) The Contractor shall deploy sufficient man power, wherever necessary as per the site requirement. However, the contractor shall furnish the list of manpower separately along with their technical qualification and experience if any, to the concerned Engineer-in-charge for approval. b) The tenderer should arrange site In charge/ supervisor to supervise all the works covered under this contract and monitor labour deployment without any additional financial commitment except as provided in the sanctioned estimate. 8) If the agency fails to deploy specified man power on any day, recovery will be made as per the rates mentioned in the schedule and also supervision charges will not be paid for that period. 9) The APGENCO is not responsible for consequences of any accidents to the labour. The contractor is solely responsible for the safety of all labourers engaged by him/her. 10) If there is any loss or damage to the APGENCO's property during execution of the work, due to negligence of the Contractor Labour, such loss/damage shall be made good by the Tenderer as assessed by the Executive Engineer concerned. 11) The work shall be carried out to the satisfaction of APGENCO Engineers and as per the scope of work and guidelines issued by the Engineer in-charge from time to time. 12) If the contractor/contract labour's conduct & workmanship of any person/persons is not satisfactory, the concerned Executive Engineer can terminate them immediately duly cancelling their Gate passes. 13) The work shall be commenced and completed as per the specification in the tender schedules. 14) The contractor has to obtain a valid license as per contract labour (R&A) Act 1970 before commencement of work. 15) The Superintending Engineer/E&M Const & CHP/Stage-IV is empowered to recommend to cancel / postpone the work without assigning any reason what so ever. 16) The contractor is not entitled for any compensation in case the contract is suspended for some time or cancelled, due to any reasons. 17) The contract can be terminated with a short notice of 24 hours by the Superintending Engineer, if it is felt that the work carried out by the contractor is not satisfactory and In such case, the Security Deposit paid by the Contractor will be forfeited. 18) All the T&P required for the works shall be arranged by the APGENCO before taking over the site. 19) The contractor should follow all safety rules & regulations. He should provide all safety appliances to the labour. The fact of having issued all the appliances to all contract workers shall be made known by furnishing a copy of such acknowledgement to the concerned Divisional Engineer for enabling to process bill for payment. 20) The contractor should maintain a record of muster roll and wage register to the labour and furnish Xerox copies of such registers to the department before processing of bills for payment duly countersigned by the concerned. 21) The contractor should follow all labour laws in vogue without fail. 22) The bill of the contractor for the work executed will be passed only on receipt of copies of EPF & ESI remittances made by the contractor to the concerned EPF & ESI authorities in the independent EPF & ESI code No. held by the respective contract labour. The EPF & ESI will be reimbursed at actuals on production of remittance challan. 23) GST as applicable will be paid at the time of invoice. The TDS applicable as per relevant clauses of GST Act will be recovered and certificate to that effect will be issued. 24) Contractor has to pay the welfare fund before commencement of work and the proof of payment should be submitted to the Engineer-in-charge for processing bills. 25) The contractor should invariably supply the safety appliances like shoes, helmets, uniforms, nose masks and rain coats etc. 26) The contractor shall keep the site clean & tidy and dispose off all waste materials as it accumulates in the site and as directed and shall carryout any measures required to comply with healthy and hygiene conditions on completion of the work. 27) The contractor has to arrange cleaning of site by clearing scrap and debris after completion of work as per the directions of Site-in-charge. 28) The contractor has to handover the scrap received to the section officer. 29) All the T&P handed over to the contractor for carrying out the subject work should be handed over back to the concerned section officer in good working condition. Any damages/loss caused to the T&P during the work shall be recovered from the account of the contractor. 30) The amounts received/recovered towards Security Deposit will be released after completion of work subject to the following a) as per G.O.O.No 254/CGM(A)/2005, b) if the contractor has fulfilled the agreement conditions satisfactorily and obtaining of EPF slips from the competent authority in the independent name of the labour engaged under this agreement . 31) All the workers should report to the Engineer-in- charge daily as per allotted duties and also they have to attend duty during emergency. 32) No price variation shall be allowed during the period of force majeure and Liquidated damages would not be levied for this contract period. 33) The quantities mentioned in the tender schedule may be increased or decreased depending on the site conditions. 34) The transport of material to the work spot and conveyance of labour is to be arranged by Contractor. However, vehicle for transportation of material will be arranged by AP Genco. 35) The contractor shall have to submit the details of the labour deployed by him at the time of applying for gate passes. 36) All the contract labourers engaged by the contractor should wear all safety gear such as steel toe boots, helmet, goggles, hand gloves, mask etc., to attend the clearing of coal. 37) All the contract labourers should follow safety instructions of the site Engineer-in- charge. STATUTORY VARIATION:- 38) Any variation up or down in statutory levies or new levies introduced after opening of the tender /after placing of the order & during the agreed contract period under this specification shall be payable as per the instructions of higher authorities of APGENCO. 39) Payment of the Bill will be paid through E-payment. 40) Full EMD has to be paid in shape of Demand draft by Non PEMD holders. In case Bidders having PEMD facility accorded by APGENCO (Amount of Rs.5.00 Lakh), with adequate validity shall need not submit the requisite EMD. A copy of PEMD approval letter issued by APGENCO, shall be enclosed and to be enclosed in price bid covers along with details of D.D. Nos. amount to be written on Price- bid covers. 41) The tenders not having full EMD amount will be rejected. The Demand Draft obtained should be after the date of tender notice issued. No price variation shall be allowed during the period of force majeure and Liquidated damages would not be levied for this period. 42) The tenderer should be registered contractor of APGENCO, Preferably with CE/O&M/RTPP, ESI and E.P.F. holder otherwise the tender schedule will not be issued. The tenderer should accept the APGENCO Terms and conditions of payment. All general terms and conditions of APGENCO should be acceptable.

The bidder shall submit his response through Bid submission to the tender on eProcurement platform at www.apeprocurment.gov.in by following the procedure given below. The bidder would be required to register on the e-procurement market place https://tender.apeprocurement.gov.in and submit their bids online. Offline bids shall not be entertained by the Tender Inviting Authority for the tenders published in e-procurement platform. The bidders shall submit their eligibility and qualification details, Technical bid, Financial bid etc., in the online standard formats displayed in eProcurement web site. The bidders shall upload the scanned copies of all the relevant certificates, documents etc., in support of their eligibility criteria/technical bids and other certificate/documents in the eProcurement web site. The bidder shall sign on the statements, documents, certificates, uploaded by him, owning responsibility for their correctness/authenticity. The bidder shall attach all the required documents for the specific tender after uploading the same during the bid submission as per the tender notice and bid document. The Bidder shall also ensure prior to Final Bid submission that the Encryption certificate present in the DSC Key token is the same as that mapped into his Profile page in the Eprocurement system. Service provider shall not be responsible for Non-submission of Bid in case there is a variance in the Encryption certificate between the Key token and the Uploaded certificate in the Bidders profile in the Eprocurement system. Registration with eProcurement platform: For registration and online bid submission bidders may contact HELP DESK. https://tender.apeprocurement.gov.in Digital Certificate authentication: The bidder shall authenticate the bid with his Digital Certificate for submitting the bid electronically on eProcurement platform and the bids not authenticated by digital certificate of the bidder will not be accepted on the eProcurement platform. For obtaining Digital Signature Certificate, you may please Contact: You may please Contact Registration Authorities of any Certifying Authorities in India. The list of CAs are available by clicking the link https://tender.apeprocurement.gov.in/digital-signature.html# 3. Hard copies: i) Vide ref. G.O.Ms.No.174, I&CAD dept dated:1-9-2008, submission of original hard copies of the uploaded scanned copies of Proof of online Payment (Remittance)/BG towards EMD by participating bidders to the tender inviting authority before the opening of the price bid is dispensed forthwith. ii) All the bidders shall invariably upload the scanned copies of Proof of online Payment (Remittance)/BG in eProcurement system and this will be the primary requirement to consider the bid responsive. iii) The department shall carry out the technical evaluation solely based on the uploaded certificates/documents, Proof of online Payment (Remittance)/BG towards EMD in the eProcurement system and open the price bids of the responsive bidders. iv) The department will notify the successful bidder for submission of original hardcopies of all the uploaded documents Proof of online Payment (Remittance)/BG towards EMD prior to entering into agreement. v) The successful bidder shall invariably furnish the original Proof of online Payment (Remittance)/BG towards EMD, Certificates/Documents of the uploaded scan copies to the Tender Inviting Authority before entering into agreement, either personally or through courier or post and the receipt of the same within the stipulated date shall be the responsibility of the successful bidder. The department will not take any responsibility for any delay in receipt/non-receipt of original Proof of online Payment (Remittance)/BG towards EMD, Certificates/Documents from the successful bidder before the stipulated time. On receipt of documents, the department shall ensure the genuinity of the Proof of online Payment (Remittance)/BG towards EMD and all other certificates/documents uploaded by the bidder in eProcurement system. In support of the qualification criteria before concluding the agreement. 4. The GO. Ms. No. 174 -I&CAD dated: 1-9-2008 Deactivation of Bidders If any successful bidder fails to submit the original hard copies of uploaded certificates/documents, Proof of online Payment (Remittance)/BG towards EMD within stipulated time or if any variation is noticed between the uploaded documents and the hardcopies submitted by the bidder, as the successful bidder will be suspended from participating in the tenders on eProcurement platform for a period of 3 years. The eProcurement system would deactivate the user ID of such defaulting bidder based on the trigger/recommendation by the Tender Inviting Authority in the system. Besides this, the department shall invoke all processes of law including criminal prosecution of such defaulting bidder as an act of extreme deterrence to avoid delays in the tender process for execution of the development schemes taken up by the government. Other conditions as per tender document are applicable. The bidder is requested to get a confirmed acknowledgement from the Tender Inviting Authority a proof of Hardcopies submission to avoid any discrepancy. 5. Payment of EMD: It is mandatory for all participant bidders to electronically pay EMD Online by utilizing the 'Payment Gateway Service on E-Procurement platform'. The Electronic Payment Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct Debit facility/Net Banking/NEFT payment modes through ICICI Bank and/or Axis Bank Payment Gateways to facilitate the transaction. This is in compliance as per G.O.Ms. 08 dated 08.05.2016. A GST of 18.00% + Bank charges on the transaction amount payable to APTS shall be applicable. In addition to this, Bidders can also pay the EMD through Download of PDF format of RTGS Challan for respective Payment gateway and pay the EMD through their Parent Bank account. Once the EMD is received by the EProcurement application, Bidders can automatically continue with their Bid Submission online. IMPORTANT NOTE REGARDING EMD PAYMENT: 1. Bidders are encouraged to use only Net banking facility for payment of EMDs as far as possible for faster refunds in case of unsuccessful Bids for the Tender. 2. Bidders are advised not to use RTGS Challan downloads at the penultimate hour of Bid submission closing as any delay by their banker would not enable Bid submission on the platform. Please allow a minimum of 60 minutes for enabling 'Continuation of Bid Submission' from the time the Pool Account receives credit of the EMD from the Bidders Bank for both NEFT and RTGS Transfers. For RTGS Transfers, the Pool Account can get immediate credit whereas NEFT transfers would follow RBI Payment Cycle time. 3. Bidders are advised to pay EMD Online atleast T-1 or T-2 days before Bid submission closing date (T= Bid submission closing date) to avoid last minute delays and denials of successful Bid submission and to take care of any delays in Banking procedures. Un Successful Bidder EMD Refund process: - The bid is declared unsuccessful, under the following circumstances. Bid submitted by the bidder is not the lowest bid. Upon Finalization of the L1 Bid. Technical Disqualification of the Bid in case of 2 cover system. EMD paid but bid not submitted EMD refund will be initiated by the Tender Inviting Authority directly and through Online only and through the same payment channels as EMD received by the Department. (RTGS / NEFT /Credit Card /Debit Card refund), within 30 days from the date of publishing the Decision / Result. However, Service Provider /GoAP will not be held responsible for the delays occurring due to banking channels/procedures/processes of the respective vendor. IMPORTANT NOTE REGARDING EMD REFUNDS: Bidders are requested to use discretion in their choice of payment channel for remittance of EMD. Time taken for Refunds under Ideal conditions: 1. Net Banking / NEFT / RTGS Challan: One (1) Banking Business Day from time of initiation of refund by Tender Inviting Authority subject to RTGS/NEFT timings of RBI. 2. Credit card/ Debit card: 7-10 working days from time of initiation of refund by the Tender Inviting Authority. However, this may be longer in case of certain bank cards. In case of delays, bidders are requested to contact the Card issuing Bank for faster resolution. 6. Payment of Transaction Fee: It is mandatory for all the participant bidders from 1st January 2006 to electronically pay a Non-refundable Transaction fee to M/s. APTS , the service provider through 'Payment Gateway Service on E-Procurement platform'. The Electronic Payment Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct Debit facility/Net Banking of ICICI Bank, Axis Bank to facilitate the transaction. This is in compliance as per G.O.Ms. 13 dated 07.05.2006. A GST of 18.00% + Bank charges on the transaction amount payable to APTS shall be applicable. The participating bidders will pay a transaction fee @ 0.03% of ECV (estimated contract value) with a cap of Rs.10,000/- (Rupees ten thousand only) for all works with ECV upto Rs.50 crores, and Rs.25,000/- (Rupees twenty five thousand only) for works with ECV above Rs.50 crores, at the time of bid submission electronically. For tenders wherever ECV is not available i.e., for goods and services, the transaction fee shall be calculated on quoted value. GST as levied by the GOI on transaction fee, electronic payment gateway charges shall be borne by the bidders. 7. Corpus Fund: As per GO MS No.4 User departments shall collect 0.04% of ECV (estimated contract value) with a cap of Rs. 10,000 (Rupees ten thousand only) for all works with ECV upto Rs.50 Crores, and Rs. 25,000/- (Rupees twenty-five thousand only) for works with ECV above Rs.50 Crores, from successful bidders on eProcurement platform before entering into agreement / issue of purchase orders, towards eprocurement fund in favour of Managing Director, APTS . There shall not be any charge towards eProcurement fund in case of works, goods and services with ECV less than and upto Rs. 10 lakhs 8. Tender Document: The bidder is requested to download the tender document and read all the terms and conditions mentioned in the tender Document and seek clarification if any from the Tender Inviting Authority. Any offline bid submission clause in the tender document could be neglected. The bidder has to keep track of any changes by viewing the Addendum/Corrigenda issued by the Tender Inviting Authority on time-to- time basis in the E-Procurement platform. The Department calling for tenders shall not be responsible for any claims/problems arising out of this. 9. Bid Submission Acknowledgement: The bidder shall complete all the processes and steps required for Bid submission. The system will generate an acknowledgement with a unique bid submission number after completing all the prescribed steps and processes by the bidder. Users may also note that the bids for which an acknowledgement is not generated by the e-procurement system are treated as invalid or not saved in the system. Such invalid bids are not made available to the Tender Inviting Authority for processing the bids. The Government of AP are not responsible for incomplete bid submission by users.