Rural Development Department Bihar Sanitary Napkins Vending Machines & Incinerator Tender SITAMARHI 2026 IS0 Certificates
Progress
Key Highlights
- • Local district focus: registered office must be within the Buyer District area (Bihar) and installation at SITAMARHI location
- • Mandatory ISO certifications: ISO-9001:2015, ISO-14001:2015, ISO-45001:2018
- • MSME certificate required; PAN and Bihar GST registration mandatory
- • Transport and installation at seller’s cost; no extra transport charges
- • One-year maintenance affidavit on Rs100 stamp paper required
- • Quantity flexibility: option to adjust order up to 25% during contract and extended period
- • No BOQ specifications provided; procurement for sanitary napkins vending machines and incinerator with smoke control
- • Delivery timing governed by option clause; minimum 30 days extended time provision
Tender Overview
The Rural Development Department, Bihar seeks procurement of Sanitary Napkins Vending Machines and a Sanitary Napkins Incinerator Machine with Smoke Control Unit for delivery at SITAMARHI, BIHAR – 843301. Tender scope involves supply and installation by the vendor, with the option to adjust quantities by up to 25% of the bid quantity during contract execution. Required compliance includes PAN card, GST registration (Bihar), and MSME certificate. The vendor must transport and install at the designated buyer location at no extra cost, and furnish a one-year maintenance affidavit on a Rs100 stamp paper. Absence of a specified estimated value or EMD is noted; however, the ATC emphasizes ISO and local compliance alongside delivery commitments. This bid emphasizes local district office registration and in-district presence, with delivery timelines linked to the original and extended delivery periods under the option clause.
Technical Specifications & Requirements
- No explicit technical specifications within BOQ; bidders must rely on item names: Sanitary Napkins Vending Machines and Sanitary Napkins Incinerator Machine with Smoke Control Unit.
- Mandatory certifications and registrations:
- ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 (upload with bid)
- PAN card copy (proprietor/director) and GST registration (Bihar)
- MSME certificate submission
- Administrative and delivery obligations:
- Vendor must have a registered office in the district of Bihar Buyer; upload district-area address proofs
- Responsible for transport and installation at buyer location with no extra transport cost
- Submit a one-year maintenance affidavit on Rs100 stamp paper
- Delivery timelines guided by the option clause; original delivery period, extended time formula, with minimum 30 days
- Evaluation and scope clues indicate a procurement for campus/field deployment within district-level infrastructure.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease order quantity up to 25% of bid quantity at contract placement; further increases during currency at contracted rates
- EMD/Value: Not specified in available data; bidders should verify at bid submission
- Document requirements: PAN, GST (Bihar), MSME certificate, ISO certificates, registered office proof in Buyer District, maintenance affidavit
- Delivery & Installation: Items to be transported and installed by seller at buyer location at no additional cost
- Warranty/Maintenance: One-year maintenance affidavit required on Rs100 stamp paper; no explicit warranty terms provided in data
- Compliance: ISO certificates must be uploaded with bid; district-level eligibility emphasized
Key Specifications
-
Sanitary Napkins Vending Machines
-
Sanitary Napkins Incinerator Machine with Smoke Control Unit
-
ISO 9001:2015; ISO 14001:2015; ISO 45001:2018
-
PAN card and Bihar GST registration
-
MSME certification
-
In-district registered office proof
-
Vendor to transport and install at buyer location with no extra charge
-
One-year maintenance affidavit on Rs100 stamp paper
Terms & Conditions
-
Delivery quantity may change by up to 25% of bid quantity
-
Mandatory ISO certifications and local registration requirements
-
Transport, installation, and maintenance affidavit obligations
Important Clauses
Payment Terms
Not specified in data; verify during bid submission with procurement office
Delivery Schedule
Delivery period linked to original delivery order; extended time formula applies with minimum 30 days
Penalties/Liquidated Damages
Not specified in data; bidders should confirm for contract adherence and potential LDs
Bidder Eligibility
-
Registered in Bihar with a district office proof
-
ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 compliant
-
MSME certificate submitted; PAN and GST Bihar registrations available
Tender Data
Bid Details
Quantity
2
Category
Sanitary Napkins Vending Machines
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
Past Performance
30 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sanitary Napkins Vending Machines (Q3) , Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Sitamarhi
Delivery Pincodes
843318
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sudhir Kumar | 843318,BLOCK OFFICE BOKHRA | Sitamarhi | Bihar | 843318 | 1 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9872499.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
PAN card copy (Proprietor/Director)
GST registration certificate (Bihar)
MSME certificate
ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 certificates (upload with bid)
Registered office proof within Buyer District area
One-year maintenance affidavit on Rs100 stamp paper
Evidence of transport capability and installation capacity at buyer location
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid on SITAMARHI sanitary napkins vending machine tender in Bihar 2026
Bidders must submit PAN card, Bihar GST registration, and MSME certificate along with ISO certificates (ISO 9001, 14001, 45001). Include district-office proof, transport/installation capability, and a Rs100 stamp paper affidavit for maintenance. The vendor should comply with the 25% quantity option and delivery terms per the ATC.
What documents are required for Bihar sanitary napkin incinerator bid 2026
Required documents include PAN card copy, Bihar GST registration, MSME certificate, ISO 9001/14001/45001 certificates, proof of registered office in the Buyer District, and an Rs100 stamp-paper maintenance affidavit. Ensure submission of all documents with the bid for eligibility.
What are the ISO standards required for this Bihar procurement
Bidders must provide ISO 9001:2015, ISO 14001:2015, and ISO 45001:2018 certifications. Upload these certificates with the bid to demonstrate quality management, environmental, and occupational health and safety compliance for vending machines and incinerator equipment.
What delivery conditions apply to the 25% quantity option in Bihar tender
The purchaser may adjust quantity by up to 25% at contract placement and during currency at contracted rates. Delivery time follows the original period; extended time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What is required for the one-year maintenance in this Bihar tender
Submit a maintenance affidavit on Rs100 stamp paper covering one year of post-installation support. The vendor must perform ongoing maintenance as part of the contract, with no extra transport costs for initial installation.
Where will the installed sanitary equipment be located in this tender
Equipment must be transported and installed at the buyer’s designated location within the Sitamarhi district, Bihar, with the seller bearing all transport and installation costs. A district-area registered office proof is required.
What branding or brand requirements exist for the vending machines
No explicit brand requirement is stated; however, ISO certifications and local registration are mandatory. Vendors should ensure compliance with the stated standards and deliverables, including in-district installation and maintenance obligations.
What is the role of MSME status in this Bihar procurement
MSME status is mandatory; bidders must submit MSME certificate. This credential supports eligibility, accelerates procurement consideration, and aligns with district-level supplier requirements for faster onboarding and compliance.