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Rajiv Gandhi National Aviation University Vehicle Hiring Tender 2025 Sedans SUVs Local Outstation 120Kms 12Hrs

Bid Publish Date

22-Dec-2025, 11:09 am

Bid End Date

06-Jan-2026, 11:00 am

EMD

₹1,08,000

Value

₹87,12,000

Location

RAE BARELI , UTTAR PRADESH
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Progress

Issue22-Dec-2025, 11:09 am
Technical01-Feb-2026, 12:14 pm
AwardPending
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Quantity

383

Bid Type

Two Packet Bid

Categories 4

VEHICLE SERVICES PASSENGER MOTOR VEHICLES VEHICLE HIRING SERVICE

Tender Overview

Rajiv Gandhi National Aviation University invites bids for comprehensive vehicle hiring services on a per-vehicle-day basis across Sedan, SUV/MUV, and Bus categories with local and outstation coverage. The scope includes multiple distance/time blocks: 120Kms x 12Hrs, 200Kms x 12Hrs, and longer round trips, across Sedan and SUV/MUV fleets, plus a local bus hire component (NDX/SDX) with monthly/regular cadence. Estimated contract value is ₹87,12,000 and the EMD is ₹1,08,000. The procurement uses a flexible quantity/duration clause up to 50% adjustment pre- and post-award. The buyer uses a non-disclosed location, but the awarding entity is Rajiv Gandhi National Aviation University; bidders should infer scope from BOQ-like categories and existing terms.

Technical Specifications & Requirements

  • Service categories: Sedan per-vehicle-day; SUV/MUV per-vehicle-day; Bus Hiring (NDX/SDX) on local routes; 31-33/34-36 seat bands
  • Coverage: Local + Outstation; round trips allowed; plain (non-deluxe) service levels
  • Distance/time blocks noted: 120Kms x 12Hrs, 200Kms x 12Hrs, and 1000Km*260Hr for buses (from BOQ hints)
  • EMD: ₹108,000; payment via RTGS/online to Rajiv Gandhi National Aviation University; proof upload required
  • PBG/FDR: option to submit Fixed Deposit Receipt in bidder name with buyer endorsement in back; hard copy within 15 days of award
  • Preference: MSE-based purchase preference applies if bidder qualifies as manufacturer/service provider; price matching within L1+15% allowed
  • ATC/terms: standard GeM terms apply; quantity/duration adjustments up to 50% permitted

Terms, Conditions & Eligibility

  • EMD: ₹108,000; online RTGS payment details provided; proof of transfer to be uploaded
  • MSE Preference: available for eligible micro/small enterprises; bidder must be manufacturer or service provider; documentary evidence required
  • Delivery/Execution: no explicit delivery window stated; contract may permit up to 50% quantity/duration variation
  • Payment Terms: not specified beyond EMD; subsequent payment terms likely per GeM norms
  • Documentation: GST, PAN, experience certificates, financials, EMD proof, OEM authorizations if applicable
  • Warranty/Penalties: not specified; standard contract penalties may apply per buyer terms

Key Specifications

  • Service categories: Sedan (per vehicle-day), SUV/MUV (per vehicle-day), Bus (NDX/SDX) local basis

  • Distance/time blocks: 120Kms x 12Hrs; 200Kms x 12Hrs; 1000Km x 260Hr (bus)

  • EMD: ₹108,000; payment via RTGS/internet banking to Rajiv Gandhi National Aviation University

  • PBG/FDR option: deliverable in favor of Rajiv Gandhi National Aviation University; hard copy due within 15 days

  • MSE purchase preference: eligibility via manufacturer/service-provider status; price matching within L1+15%

  • Delivery terms: quantity/duration variation up to 50% allowed at contract issue and post-award

  • Standards/quality: not explicitly specified; bidders should ensure reliability for local and outstation travel

Terms & Conditions

  • 50% quantity/duration variation allowed at contract issue and post-award

  • EMD ₹108,000 via online RTGS to Rajiv Gandhi National Aviation University

  • MSE purchase preference applicable; bidder must be service provider or manufacturer

Important Clauses

Payment Terms

EMD ₹108,000; RTGS/online transfer to university; proof of payment uploaded with bid

Delivery Schedule

No explicit delivery window; contract may permit up to 50% quantity/duration adjustment

Penalties/Liquidated Damages

Not detailed; standard contract penalties may apply; bidder should seek clarity during bid submission

Bidder Eligibility

  • Bidder must be a registered service provider for vehicle hiring or an OEM-authorized operator

  • Must meet MSE preference criteria with documentary evidence

  • Financial stability evidenced by audited statements and ability to sustain fleet operations

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2023, 2024, 2025; Local + Outstation; Plain; 120Kmsx12Hrs; Round Trip , Monthly Basis Cab & Taxi Hiring Services - Sedan; 1500 km x 320 hours; Local , Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2023, 2024, 2025; Local + Outstation; Plain; 200Kms x 12Hrs; Round Trip , Vehicle Hiring Service - Per Vehicle-Day basis - SUV/MUV; 2023, 2024, 2025; Local + Outstation; Plain; 200Kms x12Hrs; Round Trip , Vehicle Hiring Service - Per Vehicle-Day basis - SUV/MUV; 2023, 2024, 2025; Local + Outstation; Plain; 120Kms x 12Hrs; Round Trip , Bus Hiring Service - Regular Basis - Local; 31-33, 34-36; Non Deluxe (NDX), Semi Deluxe (SDX); 1000 Km(s)*260 Hr(s)

Authority Records

MINISTRY OF CIVIL AVIATION

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Documents 3

GeM-Bidding-8734937.pdf

Main Document

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for vehicle-hiring services

4

Financial statements / turnover proof

5

EMD payment receipt or online transfer proof

6

Technical bid documents demonstrating fleet capabilities

7

OEM authorizations (if using OEM-supplied vehicles)

8

Any service-provider registrations or licenses relevant to transport services

Corrigendum Updates

1 Update
#1

Update

01-Jan-2026

Extended Deadline

06-Jan-2026, 11:00 am

Opening Date

06-Jan-2026, 11:30 am

Technical Results

S.No Seller Date Status
1
AMAN TOUR AND TRAVELS   Under PMA
02-01-2026 12:14:00
2
ANSH TRAVELS   Under PMA
06-01-2026 10:16:56
3
BHAVANI AGENCIES   Under PMA
05-01-2026 12:49:00
4
M/S SAURABH TRAVRLS   Under PMA
31-12-2025 17:15:04
5
R N TRAVEL AND CONSULTANCY SOLUTIONS   Under PMA
31-12-2025 08:50:40
6
S S Travels And Tours   Under PMA
01-01-2026 10:51:57
7
SHYAM SINGH TOUR AND TRAVELS   Under PMA
29-12-2025 13:47:11
8
SUNDER SECURITY SERVICES   Under PMA
02-01-2026 09:47:52
9
TIRUPATI ENTERPRISES   Under PMA
03-01-2026 15:29:24

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for vehicle hiring tender in Rajasthan government transport 2025

Bidders must submit EMD ₹108,000 via RTGS to Rajiv Gandhi National Aviation University and upload proof. Include GST, PAN, fleet details, experience certificates, financials, and OEM authorizations. Ensure service capability for sedan, SUV, and bus categories with local and outstation coverage.

What documents are required for vehicle hiring tender submission 2025

Required documents include GST certificate, PAN card, experience certificates for transport services, financial statements, EMD proof, technical bid documents demonstrating fleet capacity, and OEM authorizations if applicable. Upload scanned copies with the online bid submission.

What are the technical specifications for sedan and SUV hire in this tender

Tender specifies per-vehicle-day basis for Sedan and SUV/MUV with local plus outstation travel. Distance blocks include 120Kms x 12Hrs and 200Kms x 12Hrs; no explicit ISO/IS standards listed, bidders should demonstrate vehicle-condition compliance and service reliability.

When is the EMD submission deadline for the transport bid

EMD must be paid online prior to bid submission, with proof uploaded. The EMD amount is ₹108,000; use RTGS to Rajiv Gandhi National Aviation University Bank details and reference the bid number in transfer notes.

What is the purchase preference for MSE bidders in this vehicle hire tender

MSE preference applies per government policy; eligible micro/small enterprises must be manufacturers or service providers. They may quote within L1+15% and be considered for 100% of total value if prices align with policy and documentary evidence is supplied.

What are the delivery and performance expectations for bus hiring

Bus hiring involves NDx/SDx categories with local routes; expected to cover 1000 Km x 260 Hr blocks as indicated. The contract allows up to 50% quantity/duration variation; bidders should ensure reliable bus fleet, timely maintenance, and compliant insurance.

How to verify whether the bidder meets eligibility criteria for this tender

Verify service-provider capability for vehicle hire, confirm GST/PAN validity, provide audited financials and fleet capability proofs, and furnish OEM authorizations if required. Also confirm MSE status and documentary evidence to enable purchase preference.

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