Gujarat Education Department Ice Gel Pack for Medical Use Tender Ahmedabad Gujarat 2026 MDR 2017 Compliance
Progress
Tender Overview
The tender targets the Education Department Gujarat for the supply of Ice Gel Pack for Medical use in Ahmedabad, Gujarat. Estimated value is ₹500,000.00 with no BOQ items listed. Key specs include a gel-filled, translucent, leakproof, reusable pack compatible with PQS E004/CB01 and E004/VC01 cold boxes, and compliant with MDR 2017. Storage and transport safety, non-toxic gel, and shelf life considerations are emphasized. Unique points include batch-level test reports and mandatory certifications at bid submission, ensuring medical device compliance and safety for school health programs.
Technical Specifications & Requirements
- Product category: Ice gel pack for medical use; Type: gel-filled, translucent, leakproof container
- Capacity/Dimensions: Nominal capacity in ml (as specified in packaging) with compatibility to PQS E004/CB01 and E004/VC01 for cold boxes
- Materials: Non-toxic, non-hazardous gel; pack material non-reactive with vaccine carriers; environment friendly
- Operating & storage: Operating range 0°C to 8°C; gel solidification achieved within hours after freezing; sustained performance within 0–8°C during use
- Certifications/Testing: MDR 2017 compliance; valid drug license/registration under Drugs and Cosmetic Act; manufacturing unit certification; batch test reports per MDR 2017; supply with required certifications at bid or delivery
- Shelf life: Minimum shelf life from manufacturing date; minimum remaining shelf life at delivery must be stated
- Delivery/Packaging: Standard packing; readiness to supply with all licenses, test reports, and OEM authorizations as required
Terms, Conditions & Eligibility
- EMD/Performance: EMD terms via form DD payable to “Chairman Nagar Prathmik Shikshan Samiti,” Ahmedabad; DD submission or scanned proof required with bid; hard copy to be delivered within 5 days of bid end/open date
- Quantity Flexibility: Option to increase/decrease order up to ±25% of bid/contract quantity; extended delivery period calculation follows the formula provided, with a minimum of 30 days
- Delivery & Payment: Delivery schedule tied to original delivery order date; payment terms anchored to buyer requirements in ATC; ensure delivery readiness per clause
- Documentation: Submit drug license/registration certificate, MDR test reports, manufacturing certificate, OEM authorization, and all certifications with bid or along with supplies as required
- Warranty/Quality: Ensure batch-wise test reports and compliance certificates; maintain product integrity during transport and storage within 0–8°C
- Eligibility: While bidder name not disclosed, compliance with MDR 2017, drug act registrations, and manufacturing certifications are mandatory for eligibility
Key Specifications
-
Product: Ice gel pack for medical use; gel-filled, translucent, leakproof
-
Capacity: Nominal capacity in ml (as per packaging; confirm during bidding)
-
Standards: MDR 2017 compliance; Drugs and Cosmetic Act registration; PQS E004/CB01 and E004/VC01 compatibility
-
Performance: Operating range 0°C to 8°C; solidification time after freezing; guaranteed time within ambient and operating range
-
Certifications: Manufacturing unit certification; batch-wise MDR test reports; OEM authorization
-
Delivery: Packaging suitable for cold boxes and vaccine carriers; shelf life information must be provided
Terms & Conditions
-
Option to modify quantity by ±25% during contract
-
DD-based EMD submission with hard copy requirement
-
MDR 2017 compliance and drug license/registration mandatory
-
Batch-wise test reports to be supplied with bid and/or delivery
-
Delivery schedule linked to original order date with extension rules
Important Clauses
Payment Terms
EMD via DD to Chairman Nagar Prathmik Shikshan Samiti; scanned proof with bid; hard copy to be delivered within 5 days post bid end/date
Delivery Schedule
Delivery quantities may vary up to 25%; additional time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Standard L.D. provisions apply as per ATC; ensure timely delivery and compliance with MDR 2017 standards
Bidder Eligibility
-
Must hold MDR 2017 compliant medical device certifications and drug license/registration
-
Manufacturing unit certification and valid OEM authorization
-
Ability to furnish batch test reports for each supplied lot and ensure PQS compatibility
Tender Data
Bid Details
Quantity
2000
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
25
OEM Avg. Turnover
20
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Ice Gel Pack for Medical use (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Ahmadabad
Delivery Pincodes
380009
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Parimal Arvindbhai Patel | 380009,SCHOOL BOARD NAVRANGPURA AHMEDABAD | Ahmadabad | Gujarat | 380009 | 2000 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9668959.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
3 Updates Update
Extended Deadline
31-Aug-2026, 1:30 pm
Opening Date
31-Aug-2026, 2:00 pm
Update
Extended Deadline
24-Aug-2026, 1:30 pm
Opening Date
24-Aug-2026, 2:00 pm
Update
Extended Deadline
17-Aug-2026, 1:30 pm
Opening Date
17-Aug-2026, 2:00 pm
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Required Documents
- GST registration certificate
- PAN card
- Experience certificates for medical device supplies
- Financial statements demonstrating solvency
- EMD submission via Account Payee DD in favor of Chairman Nagar Prathmik Shikshan Samiti
- Scanned DD proof with bid and hard copy delivery within 5 days
- MDR compliance certificates and batch test reports for each supply
- Drug license/registration under Drugs and Cosmetic Act
- Manufacturing unit certification and OEM authorization
- Technical bid documents showing conformity to PQS E004/CB01 and E004/VC01
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERAL FEATURES | Product Description | Ice Gel Pack-Medical |
| PRODUCT INFORMATION | Type | Portable sealed (refringent gel or liquid filled) plastic sack / container, reusable to provide cold therapy |
| PRODUCT INFORMATION | Application | Body Cooling (for fever, sprain after injection etc), Storage and transportation of life saving drugs & Vaccines, injectables, diagnostic kits, special chemicals, biotech products , serums etc |
| PRODUCT INFORMATION | Type of sealed container (Filled with gel) | Pouch |
| PRODUCT INFORMATION | Translucent | Yes |
| PRODUCT INFORMATION | Flat and leakproof container to avoid contamination of storage or transport material | Yes |
| PRODUCT INFORMATION | Reusable (if not punctured) | Yes |
| PRODUCT INFORMATION | Compatibility with cold boxes and vaccine carriers to PQS specifications E004/CB01 and E004/VC01 | Yes |
| PRODUCT INFORMATION | Environment Friendly | Yes |
| DIMENSIONS | Nominal Capacity(in ml) | 500.0 |
| MATERIAL | Material of the pack | Polyethylene(PE)+ Polyamide(PA) |
| MATERIAL | Non-toxic constituent of refregerent gel | Eutectic gel |
| MATERIAL | Non-hazardous and Non-mutagenic gel | Yes |
| FUNCTIONAL FEATURES | Minimum time required to keep the gel pack in freezer to solidify before put into use (in hour) | Less than 12 hours |
| FUNCTIONAL FEATURES | Operating temperature range 0°C to 8°C | Yes |
| FUNCTIONAL FEATURES | Minimum guaranteed time ensured while gel pack in continuous use at ambient temperature and operating temperature remain within 0°C to 8°C (hours) | 24.0 |
| PACKING | Packing | Individual pouch in Box |
| CERTIFICATION | Compliance to Medical Device Rule (MDR) 2017 as amended till date | Yes |
| CERTIFICATION | Availability of valid drug license/registration for the product issued from the competent authority defined under Drugs and Cosmetic Act 1940 and Rules made there under as amended till date | Yes |
| CERTIFICATION | Manufacturing unit certification | ISO: 13485 (Latest) |
| CERTIFICATION | Availability of Test Report for each supplied batch/product as per Medical Device Rule (MDR) 2017 as amended till date | Yes |
| CERTIFICATION | Submission of all necessary certifications, licenses and test reports to the buyer at the time of bid submission or along with supplies as per buyer requirement | Yes |
| SHELF LIFE | Shelf Life from the date of manufacture (in months) | 36 Or higher |
| SHELF LIFE | Minimum shelf life of the product at the time of delivery to the consignee | 3/4th of Total Shelf Life |
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for ice gel pack tender in Ahmedabad Gujarat 2026
Bidders must submit MDR 2017 compliant gel packs with batch test reports, drug license under Drugs and Cosmetic Act, and manufacturing unit certification. Include OEM authorization and EMD via DD to the appropriate authority, plus scanned proof and hard copy delivery within 5 days after bid end date.
What documents are required for gel pack procurement in Gujarat
Required documents include GST, PAN, MDR certificates, batch test reports, drug license, manufacturing certification, OEM authorization, financial statements, and EMD payment proof. Submit with bid and provide hard copies within 5 days of bid end date, as per ATC terms.
What are the technical specifications for the gel packs in this tender
Gel packs must be gel-filled, translucent, leakproof, compatible with PQS E004/CB01 and E004/VC01; operating range 0°C to 8°C; solidification after freezing; non-toxic gel; batch test reports; minimum shelf life at delivery must be stated.
What is the EMD submission process for this bid in Ahmedabad
Submit an Account Payee Demand Draft in favor of Chairman Nagar Prathmik Shikshan Samiti, Ahmedabad, with bid; provide scanned DD proof with bid and deliver hard copy within 5 days post bid end date or bid opening date.
What delivery flexibility is allowed for the ice gel pack order
Contract allows ±25% quantity adjustment; extended delivery time is calculated as (increased quantity / original quantity) × original delivery period, with a minimum of 30 days; delivery starts after the last date of original order.
Which certifications are mandatory for bidder eligibility in this tender
Mandatory MDR 2017 compliance, drug license/registration under Drugs and Cosmetic Act, manufacturing unit certification, and batch test reports for each supplied batch; OEM authorization is also required.
What is the expected operating temperature range for gel packs
Gel packs must operate within 0°C to 8°C; packing and storage should maintain this range during transport in cold boxes and vaccine carriers as per PQS specifications.
What is the role of PQS specifications in this procurement
PQS E004/CB01 and E004/VC01 ensure compatibility with cold boxes and vaccine carriers; bidders must demonstrate PQS-compliant packaging and performance to validate safe storage and transport.