Indian Army Repair Services Tender for Automotive & Mechanical Repairs in India 2026 – EME Inspection, 25% Quantity Variance, GST Terms
Bid Publish Date
21-Jul-2026, 6:29 pm
Bid End Date
31-Jul-2026, 7:00 pm
Progress
Quantity
12
Categories
33
Tender Overview
The procurement is issued by the Indian Army under the Department Of Military Affairs for multiple repair services across automotive and engine components, including cylinder head surfacing, valve grinding, bumper repairs, engine oil system fixes, fuel and oil filters, steering and body work, AC/filters, and related assemblies. The scope is to restore damaged components and return vehicles to service with approvals from the EME. The bid allows a potential 25% quantity variation during contract; bidders must plan for potential scope expansion at contracted rates. A pre-bid meeting has been scheduled to clarify technical scope and bid conditions. Bidders should anticipate inspection requirements by the EME and joint acceptance of repaired parts at delivery.
Location details are not specified in the tender text; bidders should confirm site-specific delivery requirements and any location-based constraints during the pre-bid meeting.
Technical Specifications & Requirements
- No explicit technical specifications are provided in the tender text; the scope includes mechanical repair tasks: cylinder head surfacing, valve grinding, front bumper repair, graduation disk holes, engine oil tank, oil cooler, engine oil hose, steering, body noise, AC filter replacement, fuel filter, engine oil leakage control, valve seals, hand brake lever, MG cylinder head work, deep groove ball bearings, and general engine repairs.
- Key process notes: inspection prior to repair by the bidder, approval by EME before extra work, joint inspection of repaired parts by EME at delivery, and a pre-bid meeting to clarify technical requirements.
- Administrative clauses include a 25% quantity option, GST considerations, and no liquidated damages detailed in the excerpt.
Terms, Conditions & Eligibility
- EMD details: not specified in the tender text.
- Delivery: delivery period can be adjusted via option clause; additional time formula provided: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Payment terms: GST to be applied per actuals or applicable rates; purchaser bears maximum of quoted GST percentage; no explicit payment milestone provided.
- Compliance: bidder must not be under liquidation or bankruptcy; pre-bid meeting required; EME inspection and joint acceptance of repairs are mandatory.
Key Specifications
-
Scope includes cylinder head surfacing and valve grinding
-
Front bumper repair and painting
-
Repair of engine oil tank, oil cooler leak, and engine oil hose pipe
-
Repair of steering, body noise, and AC filter replacement
-
Repair of engine oil leakage from main assembly
-
Repair of valve seals and exhaust inlet valve seals
-
Repair of hand brake lever and MG cylinder head work
-
Repair of deep groove ball bearings
-
Overall requirement: inspections by EME and joint acceptance at delivery
Terms & Conditions
-
Option clause allows ±25% quantity variation at contract, with extended delivery calculated by a specific formula
-
Pre-bid meeting required; bidder must attend and follow guidance
-
EME inspection mandatory before any additional work; joint acceptance at delivery
Important Clauses
Payment Terms
GST will be reimbursed based on actuals or applicable rates (whichever is lower) subject to the quoted GST percentage; no fixed advance or milestone payment specified in the excerpt.
Delivery Schedule
Delivery period may extend per the option clause; additional time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
Penalties/Liquidated Damages
Not specified in the provided terms; bidders should seek clarity at pre-bid meeting.
Bidder Eligibility
-
Not under liquidation, court receivership, or similar proceedings
-
Adequate financial standing to undertake repair contracts
-
Participation contingent on attending pre-bid meeting and obtaining EME approval for additional work
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Repair reqd of Cyl Head Surfacing and valve Grinding , Repair reqd of front bumper Broken and Painting of the front Bumper , Repair reqd of Graduation Disk holes found worn out , Repair reqd of Engine oil tank punctured , Repair reqd of Oil Cooler Leaking and Engine Oil Hose Pipw , Repair of steering found hard, Body Noise observed, AC filter requires replacement and fuel filter , Repair reqd of engine oil leakage from main assy , Repair reqd of valve and seal and exhaust inlet valve wit seals , Repair reqd of hand brake lever bent centre point assembly , Cyl head surfacing and valve grinding of MG , Repair reqd of deep groove ball bearing , Repair of Engine
Pre-Bid & Qualification
Pre-Bid Date
22-07-2026 18:00:00
Pre-Bid Venue
6014 (I) Armd Wksp, Bathinda
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
BHATINDA
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | BHATINDA | BHATINDA | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9641222.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
12 Items Sign in to view GEM price trends Sign in for GEM prices
Repair reqd of Cyl Head Surfacing and valve Grinding
Hero Honda
Repair reqd of front bumper Broken and Painting of the front Bumper
TATA SAFARI
Repair reqd of Graduation Disk holes found worn out
T90
Repair reqd of Engine oil tank punctured
BMP II
Repair reqd of Oil Cooler Leaking and Engine Oil Hose Pipw
T815
Repair of steering found hard, Body Noise observed, AC filter requires replacement and fuel filter
M Scorpio
Repair reqd of engine oil leakage from main assy
BMPII
Repair reqd of valve and seal and exhaust inlet valve wit seals
MG
Repair reqd of hand brake lever bent centre point assembly
50 Ton Tlr
Cyl head surfacing and valve grinding of MG
MG
Repair reqd of deep groove ball bearing
WB
Repair of Engine
MG
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Repair reqd of Cyl Head Surfacing and valve Grinding | Hero Honda | 1 | nos | adjt@6014 | 15 | |
| 2 | Repair reqd of front bumper Broken and Painting of the front Bumper | TATA SAFARI | 1 | nos | adjt@6014 | 15 | |
| 3 | Repair reqd of Graduation Disk holes found worn out | T90 | 1 | nos | adjt@6014 | 15 | |
| 4 | Repair reqd of Engine oil tank punctured | BMP II | 1 | nos | adjt@6014 | 15 | |
| 5 | Repair reqd of Oil Cooler Leaking and Engine Oil Hose Pipw | T815 | 1 | nos | adjt@6014 | 15 | |
| 6 | Repair of steering found hard, Body Noise observed, AC filter requires replacement and fuel filter | M Scorpio | 1 | nos | adjt@6014 | 15 | |
| 7 | Repair reqd of engine oil leakage from main assy | BMPII | 1 | nos | adjt@6014 | 15 | |
| 8 | Repair reqd of valve and seal and exhaust inlet valve wit seals | MG | 1 | nos | adjt@6014 | 15 | |
| 9 | Repair reqd of hand brake lever bent centre point assembly | 50 Ton Tlr | 1 | nos | adjt@6014 | 15 | |
| 10 | Cyl head surfacing and valve grinding of MG | MG | 1 | nos | adjt@6014 | 15 | |
| 11 | Repair reqd of deep groove ball bearing | WB | 1 | nos | adjt@6014 | 15 | |
| 12 | Repair of Engine | MG | 1 | nos | adjt@6014 | 15 |
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for automotive/mechanical repair projects
Financial statements showing solvency
EMD/Security deposit documentation (amount not specified)
Technical bid documentation
OEM authorizations or approvals (if required)
GST invoice documentation as applicable
Bidder undertaking of non-liquidation status
Frequently Asked Questions
How to bid for Indian Army repair tender in India 2026?
Bidders must submit GST, PAN, and financial documents, plus experience certificates for automotive repairs. Attend the pre-bid meeting, obtain EME approval before extra work, and ensure joint inspection of repaired parts at delivery. The bid allows a 25% quantity variation at contracted rates.
What documents are required for Indian Army repair bid 2026?
Required documents include GST certificate, PAN, experience certificates in similar repairs, financial statements, EMD documentation, technical bid, OEM authorizations if applicable, and a bidder undertaking of non-liquidation status. Ensure all are uploaded with the bid submission.
What are the delivery terms for the Indian Army repair contract?
Delivery terms allow a 25% quantity variation. Additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days. Extension timing aligns with the original delivery period when applying the option clause.
What inspections are required before repair work for this tender?
The successful bidder must obtain approval from the EME representative before any additional work and ensure joint inspection of repaired parts at delivery. This ensures compliance with Army maintenance standards and acceptance criteria.
What GST considerations apply to the Indian Army repair tender?
GST will be reimbursed based on actuals or applicable rates, whichever is lower, up to the quoted GST percentage. Bidder assumes responsibility for obtaining the correct GST treatment during pricing.
Which items are covered under the repair scope in this tender?
Scope includes cylinder head surfacing, valve grinding, bumper repairs and painting, engine oil system fixes, oil cooler and hose repairs, steering, AC filter replacement, and related engine components, plus bearing and valve seal work as specified.
What are the eligibility criteria for bidders on this Army repair bid?
Bidder must be financially solvent, not in liquidation, and capable of performing complex automotive repairs. Attendance at pre-bid meeting and compliance with EME acceptance procedures are mandatory for eligibility.
How to ensure compliance with EME inspection requirements during bidding?
Prepare to present repair plans for EME review, secure approvals before additional work, and ensure all repaired parts pass EME inspection at delivery with joint acceptance documentation.
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Documents 4
GeM-Bidding-9641222.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS