TenderDekho Logo
GEM

Indian Army Evaporative Air Cooling System Tender Faizabad Uttar Pradesh 2025

Bid Publish Date

29-Nov-2025, 1:59 pm

Bid End Date

10-Dec-2025, 2:00 pm

Location

FAIZABAD , UTTAR PRADESH

Progress

RA
Issue29-Nov-2025, 1:59 pm
Reverse Auction14-Dec-2025, 9:00 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

20

Category

Evaporative Air Cooling System

Bid Type

Two Packet Bid

Categories 8

GRILL DIRECT TRANSFORMER WATER COOLED ENGINE MOTOR COMPRESSORS FERROUS ALLOY DUCTS ENGINE ELBOW EMG MACHINE

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for an Evaporative Air Cooling System with adjacent modular ducting, elbows, motorised grills, and complete installation services at Faizabad, Uttar Pradesh. The procurement scope covers Supply, Installation, Testing and Commissioning of five BOQ items (evaporative cooling units, modular ducts, elbows, motorised grills, and installation works) with no published estimated value or EMD. A mandatory pre-bid meeting is required to align on site requirements, measurement accuracy, and installation standards. The bid emphasizes exact on-site measurements and adherence to installation tolerances, and reserves quantity variation up to ±25% during contract execution.

  • Organization: Indian Army (Department Of Military Affairs)
  • Location: Faizabad, Uttar Pradesh 224001
  • Product/Service: Evaporative cooling system with modular ducting and installation services
  • Scope: Supply, installation, testing, commissioning
  • Key differentiator: Mandatory attendance at pre-bid meeting; strict on-site measurement accuracy; option to adjust quantities within 25% during contract
  • Unique aspects: No technical specifications disclosed; reliance on precise measurement during installation and adherence to delivery timelines

Technical Specifications & Requirements

The BOQ mentions five items: evaporative air cooling system, modular duct segments, elbows, motorised grills, and installation work. Specific capacities, model numbers, performance criteria, and standards are not published. The tender requires attendance at a pre-bid meeting to capture the buyer’s requirements, with exact measurements to be strictly followed during installation. Turnover criteria apply to the OEM, requiring certified audited financials or CA/Cost Accountant certificates for the last three years. A 25% quantity variation is permitted during contract execution, with delivery timelines linked to the original delivery period.

  • Items: Evaporative cooling unit, Modular duct, Elbows, Motorised grill, Installation
  • Measurement control: Exact on-site measurements required
  • Turnover: OEM turnover in last three years; audited balance sheets or CA/Cost Accountant certificate
  • Option clause: ±25% quantity adjustment during/after contract
  • Delivery timing: Delivery period linked to original schedule; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days

Terms, Conditions & Eligibility

  • Attendance: Pre-bid meeting mandatory
  • Delivery timing: Delivery period starts from the last date of the original delivery order
  • Measurement: Exact on-site measurements to be strictly adhered to during installation
  • Turnover criteria: OEM must meet specified three-year turnover with supporting audited financials or CA/CA certificate
  • Scope of supply: Bid price to include supply, installation, testing and commissioning
  • Option clause: Quantity may be increased/decreased by 25% during contract, at contracted rates

Key Specifications

  • Evaporative cooling system (no capacity specified)

  • Modular duct segments and elbows (no dimensions specified)

  • Motorised grill (no control specs provided)

  • Installation services including testing and commissioning

  • Delivery timeline aligned to original delivery order; option to extend up to 25%

Terms & Conditions

  • Mandatory pre-bid meeting attendance and exact on-site measurement

  • OEM turnover evidence for last 3 years (audited or CA certificate)

  • Quantity variation up to 25% during contract at contracted rates

Important Clauses

Payment Terms

Not disclosed in tender data; bid to include all components (supply, installation, testing, commissioning) per BOQ; payment terms to be clarified during contract finalization

Delivery Schedule

Delivery period commences from the last date of the original delivery order; additional time formula applies for extended quantities with a minimum of 30 days

Penalties/Liquidated Damages

Not specified in provided data; penalties likely to be defined in contract post-bid during ATC/ATC-terms

Bidder Eligibility

  • OEM with three-year average turnover qualifying for the category

  • Audited financial statements or CA certificate to support turnover

  • Compliance with pre-bid meeting attendance and measurement accuracy

Documents 4

GeM-Bidding-8622664.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Duct Air Cooler 1.5 KVA Speed 25000 CMH,GI Duct,Duct Grill,Mounting Stand,Installation and Commissi

Indian Army

Posted: 25 September 2025
Closed: 9 October 2025
GEM

evaporative air cooling system with top discharge,cooling pads,Air pipeline,MS Angle stand,insulati

Indian Army

LALITPUR, UTTAR PRADESH

Posted: 11 October 2025
Closed: 1 November 2025
GEM

Air Duct Cooler Industrial,GI Duct Fabrication,Movable Grill,Cascades,Nut Bolts,Material Transport

Indian Army

AGRA, UTTAR PRADESH

Posted: 14 June 2025
Closed: 14 July 2025
GEM

Duct Cooler 24 Inch with Honey Comb Pad Water Pump 100 Ltr Water Tank,GI Ducting,Grill,Canvas,Insul

Indian Army

JABALPUR, MADHYA PRADESH

Posted: 21 September 2025
Closed: 1 October 2025
GEM

Hood,Duct,Frame,Hood Damper,Blower,Frame,Cooler,Control Panel,Frame Outside,Grill

National Council For Hotel Management And Catering Technology (nchmct)

HYDERABAD, TELANGANA

Posted: 11 July 2025
Closed: 5 August 2025
GEM

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Evaporative Air Cooling System Evaporative Air Cooling System 4 nos sl@_14971 30
2 Modular Duct Modular Duct 4 nos sl@_14971 30
3 Elbow Elbow 4 nos sl@_14971 30
4 Motorised Grill Motorised Grill 4 nos sl@_14971 30
5 Installation Installation of Cooling System 4 nos sl@_14971 30

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements for the last 3 years or CA certificate indicating turnover

4

OEM authorization letter (if applicable)

5

Technical bid documents and product specifications

6

Proof of pre-bid meeting attendance (if applicable)

Reverse Auction Schedule

Completed

Start

14-Dec-2025, 9:00 am

End

15-Dec-2025, 9:00 am

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1ANOOP REFRIGERATION   Under PMA-09-12-2025 18:16:44Disqualified
2PRACHI ASSOCIATES   Under PMA-10-12-2025 13:29:10Qualified
3SHRESAUM SOLUTIONS PRIVATE LIMITED   Under PMA-09-12-2025 17:10:27Qualified
4SKYLINE ENTERPRISES   Under PMA-10-12-2025 13:08:05Qualified
5VEER TEEJA DEVELOPER   Under PMA-08-12-2025 19:49:39Disqualified

Financial Results

Rank Seller Price Item
L1SHRESAUM SOLUTIONS PRIVATE LIMITED(MSE)( MSE Social Category:General )    Under PMA₹3,99,600Item Categories : Evaporative Air Cooling System,Modular Duct,Elbow,Motorised Grill,Installation
L2SKYLINE ENTERPRISES (MSE)( MSE Social Category:SC )    Under PMA₹4,59,540Item Categories : Evaporative Air Cooling System,Modular Duct,Elbow,Motorised Grill,Installation
L3PRACHI ASSOCIATES (MSE)( MSE Social Category:General )    Under PMA₹4,62,000Item Categories : Evaporative Air Cooling System,Modular Duct,Elbow,Motorised Grill,Installation

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid on the evaporative cooling tender in Faizabad?

Bidders must participate in the mandatory pre-bid meeting, submit OEM authorization if required, provide GST and PAN details, and attach three-year turnover proofs (audited or CA-certified). The bid should cover supply, installation, testing, and commissioning with precise on-site measurements.

What documents are required for the Faizabad cooling system bid?

Required documents include GST certificate, PAN, audited financial statements or CA certificate showing turnover, OEM authorization, technical bid, and proof of pre-bid meeting attendance. Upload the last three years' turnover evidence and installation experience if available.

What are the delivery and installation requirements for this tender?

Delivery starts after the last date of the original delivery order; additional time is calculated if quantities increase up to 25% at contracted rates, with a minimum 30 days. Exact on-site measurements must be strictly adhered to during installation and testing.

What turnover criteria must the OEM meet for this procurement?

The OEM must demonstrate a three-year average annual turnover as indicated in the bid document, supported by audited balance sheets or CA/Cost Accountant certificates. If the OEM is younger than three years, turnover is calculated from completed financial years post-incorporation.

What are the essential eligibility requirements for this bid?

Eligibility includes three-year turnover proof, OEM authorization (if applicable), compliance with mandatory pre-bid attendance, GST registration, and ability to supply, install, test, and commission the evaporative cooling system with modular ducting and motorised grills.

What does the scope of supply include for this tender in Faizabad?

Scope includes supply of evaporative cooling units, modular duct segments, elbows, motorised grills, plus full installation, testing and commissioning. The bid price must cover all components and activities, with measurement accuracy on-site strictly enforced during installation.

Which standards or certifications are required for this cooling system tender?

Standards are not explicitly listed in the available data; bidders should verify during pre-bid. Emphasize OEM authorization, turnover proof, and installation capability, with compliance to any IS or MPL standards as may be specified during the final contract.