Indian Army Evaporative Air Cooling System Tender Faizabad Uttar Pradesh 2025

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for an Evaporative Air Cooling System with adjacent modular ducting, elbows, motorised grills, and complete installation services at Faizabad, Uttar Pradesh. The procurement scope covers Supply, Installation, Testing and Commissioning of five BOQ items (evaporative cooling units, modular ducts, elbows, motorised grills, and installation works) with no published estimated value or EMD. A mandatory pre-bid meeting is required to align on site requirements, measurement accuracy, and installation standards. The bid emphasizes exact on-site measurements and adherence to installation tolerances, and reserves quantity variation up to ±25% during contract execution.

• Organization: Indian Army (Department Of Military Affairs)
• Location: Faizabad, Uttar Pradesh 224001
• Product/Service: Evaporative cooling system with modular ducting and installation services
• Scope: Supply, installation, testing, commissioning
• Key differentiator: Mandatory attendance at pre-bid meeting; strict on-site measurement accuracy; option to adjust quantities within 25% during contract
• Unique aspects: No technical specifications disclosed; reliance on precise measurement during installation and adherence to delivery timelines

Technical Specifications & Requirements

The BOQ mentions five items: evaporative air cooling system, modular duct segments, elbows, motorised grills, and installation work. Specific capacities, model numbers, performance criteria, and standards are not published. The tender requires attendance at a pre-bid meeting to capture the buyer’s requirements, with exact measurements to be strictly followed during installation. Turnover criteria apply to the OEM, requiring certified audited financials or CA/Cost Accountant certificates for the last three years. A 25% quantity variation is permitted during contract execution, with delivery timelines linked to the original delivery period.

• Items: Evaporative cooling unit, Modular duct, Elbows, Motorised grill, Installation
• Measurement control: Exact on-site measurements required
• Turnover: OEM turnover in last three years; audited balance sheets or CA/Cost Accountant certificate
• Option clause: ±25% quantity adjustment during/after contract
• Delivery timing: Delivery period linked to original schedule; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days

Terms, Conditions & Eligibility

• Attendance: Pre-bid meeting mandatory
• Delivery timing: Delivery period starts from the last date of the original delivery order
• Measurement: Exact on-site measurements to be strictly adhered to during installation
• Turnover criteria: OEM must meet specified three-year turnover with supporting audited financials or CA/CA certificate
• Scope of supply: Bid price to include supply, installation, testing and commissioning
• Option clause: Quantity may be increased/decreased by 25% during contract, at contracted rates