Western Coalfields Limited Handling & Transport Services Tender CHHINDWARA Madhya Pradesh 2026
Bid Publish Date
02-Sep-2026, 6:31 pm
Bid End Date
18-Sep-2026, 11:00 am
EMD
₹2,61,000
Value
₹2,08,72,236
Location
Progress
Tender Overview
Western Coalfields Limited invites bids for Handling & Transport Services at the Urdhan Opencast Mine stockyard, CHHINDWARA, Madhya Pradesh 480000. Estimated value: ₹20,872,236 with an EMD of ₹261,000. Scope covers loading coal into tippers by pay loader and subsequent transportation from the stockyard. The contract operates on a percentage-based pricing model with a 25% quantity/duration flex clause. The opportunity targets service providers capable of on-site coal handling and logistics, including timely loading, movement, and delivery to designated transport points. The tender emphasizes buyer flexibility on scope and duration, while aligning with MSE purchase preference provisions where applicable.
Technical Specifications & Requirements
- Service category: Loading of coal into tippers by pay loader; coal stockyard handling; transport from Urdhan Opencast Mine stockyard to designated points.
- Location: CHHINDWARA, Madhya Pradesh; stockyard at Urdhan Opencast Mine.
- Estimated value: ₹20,872,236; EMD: ₹261,000.
- Billing model: Percentage-based bid; potential 25% scope adjustment pre- and post-contract issuance.
- Eligibility notes: MSE purchase preference available per PPP for MSEs; bidders must demonstrate eligibility to supply services.
- Delivery window expectations: Not explicitly stated; terms indicate adaptability to contract scope changes.
- Documentation: Bidder to align with standard service procurement submissions and ATC/SLA attachments provided by buyer.
Terms, Conditions & Eligibility
- EMD: ₹261,000; submission via online payment or bank instrument as per terms.
- Contract flexibility: Buyer may adjust contract quantity or duration up to 25%; lumpsum scope adjustments permitted with consent.
- Purchase preference: MSEs eligible for 25% contract value under policy; bidders must be manufacturer/service provider with evidentiary uploads.
- ATC/SLA attachments: Referenced by buyer; bidders to review and comply with attached documents.
- BOQ: No items listed; focus is on service provision rather than goods catalog.
Key Specifications
-
Service category: Loading coal into tippers by pay loader
-
Scope: Loading at Urdhan Opencast Mine stockyard and transport to designated points
-
Estimated contract value: ₹20,872,236; EMD: ₹261,000
-
Location: CHHINDWARA, Madhya Pradesh; stockyard at Urdhan
-
Delivery/Execution: Not explicitly defined; subject to 25% quantity/duration flex clause
Terms & Conditions
-
EMD amount and payment method as specified
-
25% contract quantity/duration flex at issuance and after
-
MSE purchase preference eligibility with required documentation
Important Clauses
Payment Terms
EMD of ₹261,000 due with bid; payment terms to be defined in contract; percentage-based pricing governs invoices
Delivery Schedule
Delivery windows not explicitly stated; contract allows scope adjustments up to 25% at buyer’s issuance
Penalties/Liquidated Damages
Not specified in available data; refer to ATC/SLA attachments for LD terms
Bidder Eligibility
-
Experience in loading and transport services for coal or similar bulk materials
-
Demonstrated capability to operate at mining stockyards and move material to tippers
-
Financial stability to support performance under a multi-million INR contract
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Handling ,Transport and Other Mining Services - Percentage quote based - Handling & Transport Service, Loading of Coal into Tippers by Pay Loader from coal stockyard of Urdhan Opencast Mine and its Transportation from coal stockyard of Urdhan Opencas..
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Chhindwara
Delivery Pincodes
480447
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Priya Shankar Sinha | 480447,Regional Stores, WCL Pench Area P.O CHANDAMETA Distt. Chhindwara, M.P 480447 GSTN: 23AAACW1578L1Z4 | Chhindwara | Madhya Pradesh | 480447 | 1 | - | Base Value in INR (inclusive of all taxes) : 20872236 |
Authority Records
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Documents 9
GeM-Bidding-9839246.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Categories
6
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar loading and transport services
Financial statements (last 2-3 years) to demonstrate turnover
EMD submission proof (₹261,000) via DD/online payment
Technical bid documents detailing service capability and safety compliance
Any OEM authorizations or service capability documents (if applicable)
MSE eligibility documentation (if claiming purchase preference)
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for CHHINDWARA coal handling transport tender?
Bidders must submit GST, PAN, experience certificates, financials, and ₹261,000 EMD online with the technical bid. Review ATC/SLA attachments, ensure service capability for loading coal into tippers and on-site stockyard handling, and verify MSE purchase preference eligibility for potential pricing advantage.
What documents are required for Western Coalfields loading service bid?
Submit GST certificate, PAN, last 2-3 years financials, coal handling experience certificates, EMD proof of ₹261,000, technical compliance documents, and any OEM authorizations if applicable; include MSE eligibility evidence to claim purchase preference.
What are the key technical requirements for the coal handling tender in MP?
Key requirements include loading coal into tippers by pay loader at Urdhan stockyard and transporting to designated points; no fixed technical standards were published, but compliance with safety and site-specific procedures is implied through ATC attachments.
When is the EMD required and how much is it for this tender?
EMD amount is ₹261,000; submit via online payment or bank instruments as per T&C; ensure payment receipts are attached with the bid to avoid rejection.
What is the contract quantity flexibility for this tender?
The buyer may increase or decrease contract quantity or duration up to 25% at contract issuance and thereafter, with bidder acceptance; this applies to both scope and value amendments.
Are MSE suppliers eligible for purchase preference in this bid?
Yes. MSEs can receive purchase preference under PPP; bidder must be manufacturer or service provider and upload relevant documentary evidence; L-1 may be matched within the policy margin.
What location specifics should bidders consider for this tender in MP?
Bidders must operate at CHHINDWARA, Madhya Pradesh 480000, with stockyard activities at Urdhan Opencast Mine; ensure logistical plans cover loading and transport to the indicated points from this stockyard.
What are the payment terms for the coal handling service contract?
Payment terms are defined in the contract following bid submission; bidders should anticipate standard mining services terms, with possible milestone-based payments aligned to loading and delivery milestones, subject to contract negotiations.