Airports Authority Of India Video Conferencing Camera Tender Kannur Kerala 2025 IPv6 Ready ISI/ISO Compliance
Airports Authority Of India
KANNUR, KERALA
Posted:
16 December 2025
Closed:
7 January 2026
GEM
GEM
IIT Department of Higher Education Video Conferencing Camera Tender 2026 - PTZ Camera, 1080p, 20x Optical Zoom
Bid Publish Date
09-Feb-2026, 12:37 pm
Bid End Date
26-Feb-2026, 6:00 pm
Latest Corrigendum Available
Progress
Issue09-Feb-2026, 12:37 pm
Corrigendum19-Feb-2026
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Categories
3
Tender Overview
The Indian Institute Of Technology (IIT) Department of Higher Education invites bids for a Video Conferencing Camera package. The procurement focuses on PTZ cameras with high-resolution capabilities and a fiber-ready or standard network interface suitable for institutional use. Expected items must support PTZ function, maximum resolution per camera, 20x optical zoom, and a broad field of view suitable for boardroom or classroom deployments. A comprehensive on-site warranty is required, ensuring post-installation service. The tender allows partial or increased orders up to 25% of the bid quantity, with flexible delivery timing aligned to the extended schedule. Bidders must ensure product life exceeding 2 years beyond the bid to avoid end-of-life issues, and only OEM-authorized suppliers may bid for installation, configuration, and training.
Technical Specifications & Requirements
- Product category: Video Conferencing Camera / Web Camera (V2)
- Key features: PTZ functionality, Max resolution per camera, Optical zoom range (Maximum), Field of View (Degree)
- Warranty: Comprehensive on-site Warranty (Year)
- Data Sheet requirement: Upload product datasheet with bid; ensure technical parameter alignment
- Installation & training: Performed by OEM or OEM-certified resources; reseller allowed with OEM authorization
- Invoicing: Invoice must be issued in the consignee’s GSTIN; ensure GST compliance
- Experience criteria: Minimum 3 years’ experience supplying the same category to government bodies; contracts to be submitted
- Obsolescence clause: Offer shall not be end-of-life within 2 years of bid opening date
Terms, Conditions & Eligibility
- Option clause: Purchaser may modify quantity by ±25% during and after contract; delivery time scales with original period and extended time as defined
- Financial standing: Bidder must not be under liquidation or bankruptcy; bid includes an undertaking
- Authorization: OEM or authorized distributor with proper authorization form/certification
- Warranty & penalties: Comprehensive warranty; applicable penalties or LDs may apply as per contract terms; detailed schedule provided in terms and conditions
- Data compliance: Data Sheet alignment with supplied product is mandatory; mismatches may lead to rejection
Key Specifications
-
- Product category: Video Conferencing Camera / Web Camera (V2)
-
- Standards: No explicit standards listed; ensure PTZ functionality, high-resolution capability, and reliable field of view
-
- Measurements/Capabilities: PTZ function, Resolution (Maximum) per camera, Zoom Range Optical (Maximum), Field of View (Degree)
-
- Warranty: Comprehensive on-site warranty (Year)
-
- Documentation: Upload Data Sheet; ensure parameters match the offered product
Terms & Conditions
-
Option for quantity increase/decrease up to 25% during/within contract with proportional delivery adjustments
-
Bid must include products not declared end-of-life within 2 years by OEM; 3+ years government supply experience
-
Invoices must be raised in consignee GSTIN; OEM authorization required for installation/training
Important Clauses
Payment Terms
Not explicitly specified; terms to be defined in contract aligned with delivery milestones and acceptance
Delivery Schedule
Delivery window governed by original delivery period; extended period available with option clause; minimum delivery time mechanics specified by quantity adjustments
Penalties/Liquidated Damages
Penalties/LDs may apply per contract terms for late delivery or non-conformance; specifics to be detailed in purchase order
Bidder Eligibility
-
Minimum 3 years of regular manufacturing/supply of same category to Central/State Govt or PSU
-
OEM or OEM-authorized reseller with installation capability
-
Financial health not in liquidation or bankruptcy; solemn undertaking to be submitted
Documents 5
GeM-Bidding-8953920.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Description/Application | Genric Description | Video Conferencing Camera |
| Genric | PTZ Function | No, Yes (e-PTZ) only, Yes (High Precision Motorized-PTZ) Or higher |
| Genric | Resolution (Maximum) each camera | HD (1280 x 720 Pixel), Full HD (1920 x 1080 Pixel), 4K HD (3840 X 2160 Pixel) Or higher |
| Genric | Zoom Range Optical (Maximum) | 20X, 22X, 30X Or higher |
| Genric | Field of View (Degree) | 45-60, more than 60-75, more than 75-90, more than 90-105, more than 105-120 |
| Warranty / Service | Comprehensive on site Warranty (Year) | 1, 2, 3, 4, 5 Or higher |
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Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for past government/PSU supply (minimum 3 years in related category)
4
Financial statements or solvency certificate
5
EMD submission document (if applicable) and payment proof
6
Data Sheet of offered product(s) uploaded with bid
7
OEM authorization or authorized distributor certificate
8
Installation, commissioning and training capability statement (OEM or authorized reseller)
Corrigendum Updates
1 Update
#1
19-Feb-2026 Update
Extended Deadline
26-Feb-2026, 6:00 pm
Opening Date
26-Feb-2026, 6:30 pm
Frequently Asked Questions
How to bid for IIT video conferencing camera tender in 2026?
Bidders must submit GSTIN, PAN, 3+ years government supply experience, and OEM authorization. Include a data sheet matching offered camera specs (PTZ, resolution, zoom, FOV) and ensure end-of-life not before 2 years. The bid requires on-site installation by OEM resources and compliant invoicing with consignee GST details.
What documents are required for IIT Higher Education camera bid 2026?
Required documents include GST certificate, PAN, 3-year government supply contracts, financial statements, EMD submission proof, product data sheet, OEM authorization, and installation capability documentation. Ensure data sheet aligns with offered PTZ camera specifications and warranty terms.
What are the essential technical specifications for the camera tender?
Key specs include PTZ functionality, maximum camera resolution per unit, optical zoom range, and field of view in degrees. A comprehensive data sheet must accompany the bid, and installed systems should come with comprehensive on-site warranty for the contract term.
When is the delivery deadline and option for increased quantity?
Delivery terms permit a ±25% quantity change at contract placement and during the currency period. Delivery time scales with the original delivery period; extended time allowed according to the formula, with a minimum 30 days, per buyer option clause.
What are the OEM authorization requirements for this IIT bid?
Bid must include OEM authorization or authorized distributor certificate with detailed contact information. Installation, commissioning, and training must be performed by OEM or OEM-certified resources, ensuring compliance with data sheet and warranty commitments.
What is required for invoicing and GST compliance for this procurement?
Invoices must be issued in the consignee name with the consignee GSTIN. The supplier must ensure GSTIN validity and align billing with delivered quantities and acceptance criteria as per contract terms.
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Documents 5
GeM-Bidding-8953920.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS