Prisons Administration And Reforms Department Uttar Pradesh Hardoi Water Supply & Facility Management Tender 2026
Bid Publish Date
06-Oct-2026, 3:48 pm
Bid End Date
16-Oct-2026, 4:00 pm
Location
Progress
Tender Overview
The opportunity is issued by the Prisons Administration And Reforms Department Uttar Pradesh for a Facility Management Services – Lump Sum Based contract at the district jail, Hardoi (Hardoi, Uttar Pradesh 241001). The scope includes procurement of water supply to barracks and consumables provided by the service provider, integrated within the contract cost. Key differentiators include mandatory pre-bid meeting, samples of all items for approval, and a 25% scope variation clause for contract quantity or duration. The contract emphasizes service delivery with on-site water provisioning and supplied consumables, under a lump-sum arrangement rather than itemized pricing. This is a district-level jail facility management procurement, targeting bidders with custody-scale service capabilities and on-ground logistics experience.
Technical Specifications & Requirements
- Project scope: Facility Management Services – Lump Sum Based for water supply to jail barracks; consumables included in contract cost.
- Location: District Jail Hardoi, Hardoi, Uttar Pradesh (241001).
- Core deliverable: Water provisioning to barracks; consumables supplied by bidder as part of contract.
- Compliance elements: Mandatory pre-bid meeting; submission of item samples prior to bid evaluation; integrity pact; EFT mandate; undertakings on financial standing and no bankruptcy; PAN, Aadhar, ITRs, balance sheet of last 3 years; prior experience certificates for similar jail supplies.
- Evaluation/acceptance: Final decision on goods to be delivered rests with the Superintendent post quality check and inspection.
- Variation: Contract quantity/duration can be adjusted up to 25% at issuance and subject to bidder consent for lump-sum contracts.
Terms, Conditions & Eligibility
- 25% variation clause: Contractor may face up to 25% change in contract scope/duration; consent required for lumpsum contracts.
- Documentation: EFT mandate in prescribed format; integrity pact; financial standing undertaking; PAN, Aadhar; last 3 years ITR & balance sheet; experience certificates of supply to any jail in Uttar Pradesh; signed and stamped.
- Samples: All item samples must be submitted and approved prior to bid submission; non-compliance may lead to bid rejection.
- Mandatory disclosures: Self-certification; unsigned bids disqualified; pre-bid meeting mandatory; Superintendent’s decision final after quality check.
Key Specifications
-
Product/Service: Facility Management Services – Lump Sum Based for water supply to jail barracks
-
Location: District Jail Hardoi, Hardoi, Uttar Pradesh 241001
-
Delivery/Service Scope: Water supply to barracks; consumables included in contract cost
-
Evidence/Compliance: Mandatory pre-bid meeting; item samples for approval; EFT mandate; integrity pact; financial standing undertakings
-
Experience/Documentation: Experience certificates for last 3 years in similar jail supplies; PAN/Aadhar; ITRs and Balance Sheet
Terms & Conditions
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25% variation in contract quantity or duration allowed with bidder consent
-
Mandatory pre-bid meeting for all bidders
-
Samples of all items must be submitted and approved before bid submission
-
EFT mandate, integrity pact and financial standing undertakings required
-
Final delivery terms subject to Superintendent approval after quality check
Important Clauses
Payment Terms
Not explicitly stated; contract is lump-sum based and may imply consolidated payment on delivery/completion as per contract terms
Delivery Schedule
Delivery/fulfillment timeline not specified; subject to lump-sum contract terms and superintendent approval post quality inspection
Penalties/Liquidated Damages
Not specified in provided data; post-inspection penalties may be determined by superintendent per contractual norms
Bidder Eligibility
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Experience supplying jail or government facility consumables and services in Uttar Pradesh within last 3 years
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Fulfill EFT mandate, integrity pact, and financial standing undertakings
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Submit samples for all items and participate in mandatory pre-bid meeting
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - district jail Hardoi; procurement of items for supply of water to barracks; Consumables to be provided by service provider (inclusive in contract cost)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
12-10-2026 11:00:00
Pre-Bid Venue
district jail hardoi
Delivery Details
Delivery Locations
1
Delivery Cities
Hardoi
Delivery Pincodes
241001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Aman Kumar Singh | 241001,DISTRICT JAIL HARDOI | Hardoi | Uttar Pradesh | 241001 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 5
GeM-Bidding-9991624.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
EFT mandate on prescribed format
Integrity pact duly signed and stamped
Undertaking on financial standing, court receivership, no bankruptcy
PAN, Aadhar copies
ITR and Balance Sheet for last 3 years
Experience certificates of last 3 years for successful jail supplies in Uttar Pradesh
All documents signed and self-certified
Samples of all items for pre-approval
Pre-Bid meeting attendance proof
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for water supply tender in Hardoi Prisons Uttar Pradesh 2026
To bid for the Hardoi jail water supply facility management tender, bidders must submit an EFT mandate, integrity pact, and financial standing undertakings along with PAN/Aadhar, last 3 years ITRs, and balance sheets. Include 3-year jail supply experience certificates and samples for all items.
What documents are required for UP Prisons water supply tender 2026
Required documents include EFT mandate in the prescribed format, signed integrity pact, financial standing undertaking, PAN, Aadhar, last 3 years ITRs and balance sheets, 3 years jail supply experience certificates, and signed/self-certified copies. Also submit item samples for pre-approval.
What are the technical specifications for water supply in Hardoi jail tender
Technical scope covers water supply to barracks with consumables included in contract cost. Specific technical standards are not listed; bidders should rely on pre-bid meeting guidance and Superintendent’s quality inspection outcomes to finalize compliant delivery methods.
When is the pre-bid meeting for Hardoi jail facility management tender
Pre-bid meeting is mandatory for all bidders. Attendees should register per the tender guidelines and be prepared to discuss the lump-sum contract scope, sample submissions, and variation allowances up to 25% subject to consent.
What is the scope variation allowed in this UP jail tender
The contract permits up to 25% increase in scope or duration at the time of contract issue, and the same limit applies to lump-sum service contracts with buyer consent for scope expansion or value adjustments.
What are the payment and inspection terms for UP Prisons water supply tender
Payment terms are not explicitly stated; however, execution follows lump-sum contract norms with Superintendent-approved delivery after quality check and inspection. Ensure all samples pass inspection to avoid delays in release of funds.
What qualifications demonstrate eligibility for jail supply contracts in UP
Eligibility requires jail supply experience in Uttar Pradesh (last 3 years), financial soundness evidenced by ITRs and balance sheets, and compliance documents (PAN, Aadhar, EFT mandate, integrity pact) plus successful delivery of comparable items to a jail.
How to prepare sample submissions for Hardoi district jail tender
Prepare comprehensive item samples for all supplied consumables and water-related equipment; have them reviewed during pre-bid; ensure samples are signed and stamped; samples must meet Superintendent’s approval upon quality check before bid evaluation.