Nagpur Metro Rail Project Ltd HVAC Filter Media Tender Nagpur Maharashtra 2026
Bid Publish Date
16-Oct-2026, 6:20 pm
Bid End Date
06-Nov-2026, 7:00 pm
Location
Progress
Key Highlights
- • Quantity variation up to 25% at contract award and during currency
- • Delivery to Hingna Car Metro Depot, Hingna, Nagpur 440016
- • Scope of supply only; no installation included unless ATC states otherwise
- • ATC terms govern bid submission and compliance requirements
- • Minimum delivery extension of 30 days when calculating time adjustments
- • No BOQ items listed; single-scope HVAC filter media supply
Tender Overview
Nagpur Metro Rail Project Ltd (Maharashtra Metro Rail Corporation Limited) invites a supply-only tender for filter media used in fresh and return HVAC filters. The contract covers the procurement of filter media materials to be delivered to the Hingna Car Metro Depot, Hingna, Nagpur, Maharashtra 440016. A key feature is the option to vary quantities by up to 25% at contract award and during the contract currency, at contracted rates. The delivery period is linked to the original delivery timeline, with a minimum window of 30 days, and extended timelines calculated as (Increased quantity ÷ Original quantity) × Original delivery period. This ATC-driven opportunity requires bidders to align with the Purchaser’s quantity variation and delivery extension framework while keeping to a supply-only scope.
Technical Specifications & Requirements
- Category: Filter media for fresh and return HVAC filters
- Scope: Supply of filter media (no installation/commissioning included) to Maharashtra Metro Rail Corp. Ltd. Nagpur project site
- Delivery location: Hingna Car Metro Depot, Hingna, Nagpur, Maharashtra 440016
- Quantity flexibility: Up to 25% variation at time of contract placement and during currency
- Delivery timeline: Calculated extension mechanism with minimum 30 days; extended period depends on quantity change
- BOQ: No items listed; indicates a single-scope supply contract with no bundled items
- Emphasis on timely, compliant supply of filter media suitable for HVAC applications
- Documentation: Respondents must adhere to ATC and supply-only terms; no on-site installation required
- Eligibility highlights: Compliance with generic ATC terms, capable of delivering material quality suitable for HVAC filtration standards
Terms, Conditions & Eligibility
- Quantity variation: Purchaser may increase/decrease up to 25% of bid/contract quantity
- Scope: Only supply of Goods; no installation/commissioning unless stated
- Delivery terms: To Nagpur depot, with delivery period adjustments based on quantity changes; minimum 30 days
- Delivery address: Maharashtra Metro Rail Corp. Ltd., Nagpur Metro Rail Project, Hingna Car Metro Depot, Hingna, Nagpur 440016
- ATC: Bid-specific terms uploaded by buyer; bidders must comply
- EMD and financial terms: Not specified in available data; check ATC for exact amounts
- Warranty/quality: Not detailed in provided data; refer to ATC for standards
- Acceptance: All offers subject to purchaser’s right to modify quantity and delivery windows
Key Specifications
-
Product: Filter media for fresh and return HVAC filters
-
Category: HVAC filter media supply (not installation)
-
Delivery location: Hingna Car Metro Depot, Hingna, Nagpur, Maharashtra 440016
-
Quantity variation: up to 25% during contract
-
Delivery extension: minimum 30 days; formula (Increased quantity ÷ Original quantity) × Original delivery period
Terms & Conditions
-
25% quantity variation rights for purchaser
-
Supply-only scope with standard delivery to Nagpur depot
-
Delivery period adjustments governed by ATC with 30-day minimum
Important Clauses
Delivery & Quantity Flexibility
Purchaser may alter order quantity by up to 25% both at award and during contract, affecting delivery timelines via the defined calculation, with a minimum extension of 30 days.
Scope of Supply
Contract covers only the supply of HVAC filter media; installation, commissioning, or on-site services are not included unless explicitly stated in ATC.
Delivery Location
All goods to be delivered to Hingna Car Metro Depot, Hingna, Nagpur 440016, Maharashtra.
Bidder Eligibility
-
Evidence of prior HVAC filtration material supply experience
-
Financial stability documentation (turnover as required by ATC)
-
GST registration and PAN authentication
-
Compliant with ATC terms and bidder must meet quantity-variation and delivery-extension rules
Tender Data
Bid Details
Quantity
8
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Filter Media for fresh and return filter for HVAC
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Nagpur
Delivery Pincodes
440010
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pooja Pankaj Deshmukh | 440010,Metro Bhawan, (4th Floor) East High Court Road (VIP Road) Opp-Ambedkar College, Near Diksha Bhoomi. Nagpur, Maharashtra 440010 | Nagpur | Maharashtra | 440010 | 8 | 45 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-10049107.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
PAN card
Experience certificates related to HVAC filtration material supply
Financial statements or turnover proof
EMD/Security deposit documents as per ATC
Technical bid documents confirming supply capability
OEM authorizations or supplier certifications if required by ATC
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for HVAC filter media tender in Nagpur 2026?
Bidders should submit GST, PAN, experience certificates, and financial statements, plus EMD as per ATC. Ensure supply capability for HVAC filter media and readiness to comply with quantity variation up to 25% and delivery extension rules; delivery to Hingna Depot must be included in the bid plan.
What documents are required for Nagpur HVAC tender submission?
Required documents include GST registration, PAN, experience certificates in HVAC filtration supply, financial statements, EMD documents, and technical bid materials proving supply capability. OEM authorizations may be needed if specified in ATC.
What is the delivery location for the Nagpur HVAC filter media tender?
Deliveries must be made to Hingna Car Metro Depot, Hingna, Nagpur, Maharashtra 440016. Bidders should plan logistics to meet the minimum 30-day delivery extension for quantity changes.
What are the quantity variation rules in this Nagpur tender?
The purchaser may increase or decrease the bid quantity up to 25% at contract award and during the currency of contract, with delivery time adjusted accordingly using the specified formula and a minimum 30-day extension.
What is the scope of supply for the Nagpur HVAC tender?
Scope is strictly supply of HVAC filter media; no installation or commissioning is included unless ATC explicitly states otherwise. Ensure compliance with ATC terms and quality standards.
When is the delivery extension applied for HVAC filter media in Nagpur?
Delivery extension follows the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a mandatory minimum extension of 30 days, and may be adjusted within contract limits as per ATC.
What standards or certifications are required for HVAC filter media bids?
ATC documents dictate any required certifications. At minimum, bidders should provide authentic GST, PAN, experience proof, and evidence of supply capability; OEM authorizations may be necessary per ATC requirements.
Who is the issuing organization for the Nagpur HVAC tender?
Nagpur Metro Rail Project Ltd, under Maharashtra Metro Rail Corporation Limited, invites the supply-only tender for HVAC filter media to be delivered at Hingna Depot in Nagpur, Maharashtra 440016.