Indian Army Office Suite Software Tender V3 (Q2) 2025 - Proprietary Suite with Cloud Storage, 310000 EMD
Indian Army
PUNE, MAHARASHTRA
Posted:
18 October 2025
Closed:
28 October 2025
GEM
GEM
Balmer Lawrie And Company Limited Office Suite Software Tender Kolkata 2026 ISO/MS Planner Plan 3 CFQ7TTC0HDB0
Bid Publish Date
20-Feb-2026, 6:10 pm
Bid End Date
13-Mar-2026, 4:00 pm
Progress
Issue20-Feb-2026, 6:10 pm
AwardPending
Quantity
7
Bid Type
Two Packet Bid
Categories
1
Tender Overview
Balmer Lawrie And Company Limited invites bids for an Office Suite Software package (V3) with focus on Microsoft Planner and Project Plan 3 (Part Code: CFQ7TTC0HDB0). Scope is Supply of Goods with address delivery to BALMER LAWrie AND COMPANY LIMITED, 21 NS ROAD, KOLKATA, WEST BENGAL, PIN 700001. Project value is not disclosed; the vendor must quote exclusively for the listed item and ensure compliance with standalone service support requirements. The tender allows quantity variation up to 25% at contract; extended delivery periods may apply with calculation based on (increased quantity/original quantity) × original delivery period, minimum 30 days. Key differentiator includes OEM/Authorised Distributor authorization and dedicated service support lines. Unique clause requires a signed ATC acknowledgment and the item code CFQ7TTC0HDB0 for the quoted software.
Technical Specifications & Requirements
- Product: Office Suite Software with Proprietary Suite and Cloud Storage option (GB unspecified) for licensing.
- Licensing: Types of License and Licensing Option defined under Scope of License.
- Support: Updation and maintenance period years to be specified by OEM; if not provided, assume standard vendor support terms apply.
- Delivery & Installation: Delivery and installation at the Kolkata address; installation is part of scope if covered.
- OEM Authorization: Mandatory Manufacturer Authorization from OEM or authorized service provider with full contact details.
- BOQ: No BoQ items listed; price to include all cost components for the specified software package.
- Service Access: Dedicated toll-free service number and escalation matrix required.
- ATC Clause: Sign and upload ATC and bid document as acceptance of terms.
Terms, Conditions & Eligibility
- Option Clause: Purchaser reserves right to modify quantity by ±25% during or after contract.
- Delivery Address: Kolkata, West Bengal; delivery and commissioning (if in scope) at the specified address.
- Bidder Standing: No liquidation or bankruptcy; bidder must upload a formal undertaking.
- Documentation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate; Manufacturer Authorization if applicable.
- Service Support: Dedicated toll-free number and an escalation matrix must be provided by bidder/OEM.
- ATC Compliance: Signed ATC copy required; bidders must quote only for Microsoft Planner and Project Plan 3 (CFQ7TTC0HDB0).
Key Specifications
-
- Product: Office Suite Software (Proprietary Suite) with licensing options
-
- Licensing: Types of License, Licensing Option
-
- Cloud Storage: Provided in GB (unspecified)
-
- Lifecycle: Years for OEM updates and version upgrades (0 if not provided)
-
- Delivery: Kolkata, West Bengal
-
- Service: Dedicated toll-free support and escalation matrix
-
- Packaging: Scope of supply includes all cost components
-
- Authorization: OEM Manufacturer Authorization required for distributors
Terms & Conditions
-
Delivery quantity may vary ±25% with extended delivery period
-
Delivery address is Kolkata; installation where applicable
-
Mandatory OEM authorization and ATC signing
Important Clauses
Payment Terms
Not specified in available data
Delivery Schedule
Delivery period subject to option clause; minimum 30 days for any extended period
Penalties/Liquidated Damages
Not specified in available data
Bidder Eligibility
-
Not under liquidation or bankruptcy
-
Must provide PAN, GSTIN, and EFT mandate
-
OEM authorization if bidding through distributor
Documents 4
GeM-Bidding-9019073.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| SCOPE OF LICENSE | Types of License | 1 year Subscription |
| SCOPE OF LICENSE | Licensing Option | User Based |
| OFFICE SUITE | Proprietary Suite | Microsoft 365 |
| OFFICE SUITE | Office Suite Package/Software contains | Word Processor (features- text editing and formatting, document structuring, spell check, templates, file export), Spreadsheet (features- formula calculations, data tables, cell formatting, Pivot Table/ Table, Charts and Graphs,Real time Collaboration,), Presentation software (features- Slide Templates, Text Formatting, Graphics Insertion,Multimedia support, Animation & Transition, Collaboration and sharing), Collaboration tool (features-Schedule meetings & Events,Video/ Audio Conferencing, Real time Document Co- Authoring/sharing), Note-Taking tool (features- create organize and share notes across devices), Email Management (features- send, and receive emails and manages contacts and Schedule Appointments & Events, Send Notifications & Reminders, Share & Sync Calendars), Publisher/Slides/Creator (features- Brochures, flyers, newsletters, and business card, layout and design tools), Access/App sheet (features- creating and managing relational databases with forms, queries, reports, and data entry automation), Data Integration, Engineering Layouts, Process Maps, Network Diagrams, Flowcharts, Platform for building AI-powered agent, Workflow and task automation platform |
| OFFICE SUITE | Number of Years upto which support is available from OEM/Seller for Updation (Patches and Bug fixes) within support period (Hint: Choose 0 for no such support provided) | 1, 3, 5 Or higher |
| OFFICE SUITE | Number of Years upto which support is available from OEM/Seller for Upgradation of version within support period(Hint: Choose 0 for no such support provided) | 1, 3, 5 Or higher |
| Cloud Storage | Cloud Storage Provided (in GB) | 0, 5, 15, 100, 200, 500, 1000, 2000, 3000, 5000 Or higher |
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Required Documents
1
PAN Card
2
GSTIN
3
Cancelled Cheque
4
EFT Mandate certified by Bank
5
Manufacturer Authorization or Authorized Distributor certificate
6
ATC signed copy
7
OEM contact details
8
Proof of non-liquidation status
Frequently Asked Questions
How to bid for Office Suite Software tender in Kolkata?
Bidders must submit signed ATC, MS Planner and Project Plan 3 quotation CFQ7TTC0HDB0, along with PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization if using a distributor. Ensure delivery at BALMER LAWrie AND COMPANY LIMITED, 21 NS ROAD, KOLKATA. Include toll-free service details and escalation matrix per ATC.
What documents are required for the Balmer Lawrie bid?
Submit PAN, GSTIN, cancelled cheque, EFT mandate, Manufacturer Authorization (if applicable), OEM/authorized distributor details, and signed ATC. Provide proof of non-liquidation status and financial stability as part of bid submission to participate in the procurement of Microsoft Planner and Project Plan 3.
What are the technical specifications for the Office Suite license?
The tender specifies a proprietary Office Suite with licensing options and cloud storage; exact GB for cloud storage is not stated. Ensure compliance with OEM terms, include license types, and provide escalation details. The item code CFQ7TTC0HDB0 must be quoted. Delivery and installation at Kolkata address as applicable.
What is the delivery address for installation?
Delivery and potential installation are to be completed at: BALMER LAWRIe AND COMPANY LIMITED, 21 NS ROAD, KOLKATA, WEST BENGAL, PIN 700001. Delivery terms align with the option clause allowing +/-25% quantity changes and extended delivery timelines with minimum 30 days.
What is the option clause impact on delivery timelines?
The purchaser may increase or decrease quantity by up to 25% and extend the delivery period accordingly. The additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extension may apply within the original delivery framework.
What is required for OEM authorization in this bid?
Provide Manufacturer Authorization Certificate with OEM/Original Service Provider details: name, designation, address, email, and phone number. If bidding through an authorized distributor, include the authorization form/certificate with complete contact details for compliance with the ATC.
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Documents 4
GeM-Bidding-9019073.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS