IISER Kolkata Department of Higher Education Sports Equipment Tender West Bengal 2025 - 56 Items Procurement

Tender Overview

The Indian Institutes Of Science Education And Research (IISER) invites bids for a broad range of sports equipment and related items totaling 56 distinct catalog entries, to be supplied to IISER Kolkata Mohanpur, Nadia, West Bengal 741246. The procurement covers categories such as badminton gear, cricket equipment, football gear, table tennis accessories, and general tournament items like mats, clocks, markers, and bibs. The estimated value is not published, but the scope includes supply to a government-sponsored educational research campus with a fixed delivery address and potential quantity adjustments of up to 25% during the contract. The procurement requires bidders to demonstrate regular supply history to central or state government bodies for relevant product categories, plus OEM or reseller capabilities. Delivery and commissioning, where applicable, will occur at the specified IISER location in Nadia. The tender emphasizes compliance with market-present lifecycle, avoiding obsolete items and ensuring at least 3 years of residual market life for offered products. Unique context: a multi-category sports equipment contract intended for a premier science education institution in West Bengal.

Technical Specifications & Requirements

• Product categories include: badminton rackets, shuttlecocks, cricket gear, footballs, table tennis nets, volleyballs, mats, chess boards and clocks, whistle sets, bibs, scorebooks, knee/ankle protection, and related accessories.
• Delivery location: IISER Kolkata Mohanpur Nadia 741246; delivery may occur in phases per purchase orders.
• Quantity flexibility: option to increase/decrease quantity up to 25% of bid quantity; additional time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
• Experience requirement: bidder or OEM must have supplied similar category items to government bodies for at least 3 years prior to bid opening; provide copies of contracts.
• GST handling: bidders are responsible for GST; reimbursement rates capped per actuals or applicable rates, whichever is lower, within quoted GST percentage.
• Product lifecycle: items must be non-obsolete, with at least 3 years residual market life; no end-of-life products.
• Bidder eligibility: no liquidation or bankruptcy status; strong financial health and uninterrupted supply capability.

Terms, Conditions & Eligibility

• EMD/financial bid security: bidders must submit the required security documentation per terms; exact amount not published in data.
• Delivery timeline: delivery as per purchase order; extended delivery rules apply under the 25% option clause.
• Payment terms: GST payable per applicable rates; reimbursement in line with tender terms and actual GST rates.
• Documentation: bidders must upload contracts proving prior government supply, GST, PAN, and financial statements; OEM authorizations may be required.
• Compliance: bidders must not be under liquidation; provide undertaking to this effect.
• Warranty/Support: not explicitly specified; ensure reasonable post-purchase support per standard industry practice.
• Obsolescence clause: avoid obsolete items; ensure 3+ years market life for all offered products.
• Attribution: delivery, installation, and commissioning (if included) occur at IISER Kolkata Mohanpur Nadia 741246.