GEM

IISER Kolkata Department of Higher Education Sports Equipment Tender West Bengal 2025 - 56 Items Procurement

Posted

17 Oct 2025, 04:17 pm

Deadline

07 Nov 2025, 05:00 pm

Location

NADIA , WEST BENGAL

Progress

Issue17 Oct 2025, 04:17 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

611

Category

Mens Javelin

Bid Type

Two Packet Bid

Categories 17

CUSHION ACID DISCUS MAGNETIC TIMER HURDLES ELBOW FIRST AID BOX TAPE SUPPLY CARDS CLOCKS BADMINTON RACKETS CRICKET KIT BOOK MUSICAL INSTRUMENT PARTS AND ACCESSORIES CLAMPS ELBOW PROTECTORS

Tender Overview

The Indian Institutes Of Science Education And Research (IISER) invites bids for a broad range of sports equipment and related items totaling 56 distinct catalog entries, to be supplied to IISER Kolkata Mohanpur, Nadia, West Bengal 741246. The procurement covers categories such as badminton gear, cricket equipment, football gear, table tennis accessories, and general tournament items like mats, clocks, markers, and bibs. The estimated value is not published, but the scope includes supply to a government-sponsored educational research campus with a fixed delivery address and potential quantity adjustments of up to 25% during the contract. The procurement requires bidders to demonstrate regular supply history to central or state government bodies for relevant product categories, plus OEM or reseller capabilities. Delivery and commissioning, where applicable, will occur at the specified IISER location in Nadia. The tender emphasizes compliance with market-present lifecycle, avoiding obsolete items and ensuring at least 3 years of residual market life for offered products. Unique context: a multi-category sports equipment contract intended for a premier science education institution in West Bengal.

Technical Specifications & Requirements

  • Product categories include: badminton rackets, shuttlecocks, cricket gear, footballs, table tennis nets, volleyballs, mats, chess boards and clocks, whistle sets, bibs, scorebooks, knee/ankle protection, and related accessories.
  • Delivery location: IISER Kolkata Mohanpur Nadia 741246; delivery may occur in phases per purchase orders.
  • Quantity flexibility: option to increase/decrease quantity up to 25% of bid quantity; additional time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
  • Experience requirement: bidder or OEM must have supplied similar category items to government bodies for at least 3 years prior to bid opening; provide copies of contracts.
  • GST handling: bidders are responsible for GST; reimbursement rates capped per actuals or applicable rates, whichever is lower, within quoted GST percentage.
  • Product lifecycle: items must be non-obsolete, with at least 3 years residual market life; no end-of-life products.
  • Bidder eligibility: no liquidation or bankruptcy status; strong financial health and uninterrupted supply capability.

Terms, Conditions & Eligibility

  • EMD/financial bid security: bidders must submit the required security documentation per terms; exact amount not published in data.
  • Delivery timeline: delivery as per purchase order; extended delivery rules apply under the 25% option clause.
  • Payment terms: GST payable per applicable rates; reimbursement in line with tender terms and actual GST rates.
  • Documentation: bidders must upload contracts proving prior government supply, GST, PAN, and financial statements; OEM authorizations may be required.
  • Compliance: bidders must not be under liquidation; provide undertaking to this effect.
  • Warranty/Support: not explicitly specified; ensure reasonable post-purchase support per standard industry practice.
  • Obsolescence clause: avoid obsolete items; ensure 3+ years market life for all offered products.
  • Attribution: delivery, installation, and commissioning (if included) occur at IISER Kolkata Mohanpur Nadia 741246.

Key Specifications

  • Product/service names: broad range of sports equipment and accessories listed in BOQ

  • Quantities: not disclosed; subject to 25% order quantity variation

  • Estimated value: not published; scope covers 56 items

  • Experience: minimum 3 years in government supply of similar products

  • Quality/compliance: non-obsolete items with at least 3 years residual market life

  • Delivery: at IISER Kolkata Mohanpur Nadia 741246

  • Standards: not explicitly stated; ensure OEM-authorized, non-obsolete, and timely delivery

  • Warranty: not explicitly specified; align with standard supplier terms

Terms & Conditions

  • EMD and financial documents must be submitted with bid

  • Quantity may vary by up to 25% during contract

  • Delivery to IISER Kolkata Mohanpur Nadia 741246 is mandatory

  • 3 years government supply experience required for bidder or OEM

  • Products must not be obsolete and must have at least 3 years market life

  • GST to be paid per applicable rates; reimbursement as per tender terms

Important Clauses

Delivery & Quantity Flexibility

Option to increase/decrease order quantity up to 25% at contract rates; extended delivery time calculated with a 30-day minimum.

Experience & Eligibility

Bidder or OEM must have supplied similar category products to government entities for at least 3 years; contracts to be submitted as evidence.

GST & Tax

GST will be reimbursed according to actuals or applicable rates, whichever is lower, within quoted GST percentage.

Bidder Eligibility

  • Not under liquidation or bankruptcy; provide undertaking

  • Minimum 3 years of prior government procurement experience for similar products

  • Regularly manufactured and supplied to govt/PSU entities; evidence via contracts

Bill of Quantities (BOQ) 56 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Mens Javelin Mens Javelin 5 pieces jams1 30
2 Womens Javelin Womens Javelin 5 pieces jams1 30
3 Mens Discus Mens Discus 3 pieces jams1 30
4 Womens Discus Womens Discus 3 pieces jams1 30
5 Distance Markers Distance Markers 1 pieces jams1 30
6 Batons Batons 6 pieces jams1 30
7 Hurdles Hurdles 30 pieces jams1 30
8 Mavis 350 Nylon Green Cap Shuttle Barrels Mavis 350 Nylon Green Cap Shuttle Barrels 70 pieces jams1 30
9 Yonex Supergrip Racket Overgrip Yonex Supergrip Racket Overgrip 15 pieces jams1 30
10 Strings Yonex BG80 Strings Yonex BG80 12 pieces jams1 30
11 Cushion Grips Yonex AC381 Cushion Grips Yonex AC381 2 pieces jams1 30
12 Badminton Rackets Badminton Rackets 3 pieces jams1 30
13 Badminton Rackets Badminton Rackets 2 pieces jams1 30
14 Bibs 2 sets 15 in each Bibs 2 sets 15 in each 30 pieces jams1 30
15 Whistles Whistles 5 pieces jams1 30
16 Sisca or Synco Strikers Sisca or Synco Strikers 14 pieces jams1 30
17 Sisca or Synco Coin Sets Sisca or Synco Coin Sets 10 pieces jams1 30
18 Synco Boric Acid 160g Synco Boric Acid 160g 15 pieces jams1 30
19 Powder Feather Powder Feather 5 pieces jams1 30
20 SSS Boric Acid per kg SSS Boric Acid per kg 5 pieces jams1 30
21 Timer clock Timer clock 4 pieces jams1 30
22 white board white board 1 pieces jams1 30
23 Mat Chess Boards with pieces Mat Chess Boards with pieces 20 pieces jams1 30
24 Tournament Chess Clocks Tournament Chess Clocks 5 pieces jams1 30
25 Batting Gloves Batting Gloves 5 pieces jams1 30
26 Cricket Tennis Balls Cricket Tennis Balls 6 pieces jams1 30
27 English Willow Bats English Willow Bats 2 pieces jams1 30
28 White Leather Balls for 30 overs White Leather Balls for 30 overs 75 pieces jams1 30
29 SG Test Red Leather Balls SG Test Red Leather Balls 8 pieces jams1 30
30 Batting Thigh Pads Batting Thigh Pads 3 pieces jams1 30
31 SG Test Batting Pads SG Test Batting Pads 3 pieces jams1 30
32 Scoring Book Scoring Book 1 pieces jams1 30
33 Bat Grips Bat Grips 5 pieces jams1 30
34 Soft leather balls Soft leather balls 15 pieces jams1 30
35 Brown Duct Tape 200m x 2inch Brown Duct Tape 200m x 2inch 40 pieces jams1 30
36 Kho Kho Poles wooden Kho Kho Poles wooden 4 pieces jams1 30
37 Ankle caps Ankle caps 24 pieces jams1 30
38 Knee caps Knee caps 12 pieces jams1 30
39 Elbow guards full Sleeves Elbow guards full Sleeves 12 pieces jams1 30
40 Table Tennis Rubber Cleaner 100 mL Table Tennis Rubber Cleaner 100 mL 1 pieces jams1 30
41 Table Tennis scoreboard Table Tennis scoreboard 1 pieces jams1 30
42 Stag Expert cotton Table Tennis Nets WIithout Clamps Stag Expert cotton Table Tennis Nets WIithout Clamps 6 pieces jams1 30
43 Stag expert Table Tennis Nets with Clamps Stag expert Table Tennis Nets with Clamps 2 pieces jams1 30
44 COSCO Volleyballs COSCO Volleyballs 20 pieces jams1 30
45 SPARTAN Volleyballs SPARTAN Volleyballs 10 pieces jams1 30
46 SETTERS BALLS SETTERS BALLS 1 pieces jams1 30
47 NETS NETS 5 pieces jams1 30
48 Nivia Shining Star Football Nivia Shining Star Football 20 pieces jams1 30
49 Football Training Bibs Football Training Bibs 20 pieces jams1 30
50 Football Magnetic Coaching Board Football Magnetic Coaching Board 1 pieces jams1 30
51 Football Referee Cards Football Referee Cards 4 pieces jams1 30
52 Captain Armband Captain Armband 2 pieces jams1 30
53 Referee Linesman Flags Referee Linesman Flags 2 pieces jams1 30
54 Markers small cones Markers small cones 20 pieces jams1 30
55 Football Training Poles Football Training Poles 8 pieces jams1 30
56 Football Goal Post Nets Football Goal Post Nets 2 pieces jams1 30

AI-Powered Bidder Prediction

Companies most likely to bid

Unlock Bidder Insights

AI predictions on likely bidders

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar government procurement

4

Audited financial statements or financial viability documents

5

EMD/Security deposit proof

6

Technical bid documents and product catalogs

7

OEM authorization letters (where applicable)

8

Support/maintenance capability documents (if required)

Frequently Asked Questions

How to bid for IISER Kolkata sports equipment tender 2025 in West Bengal?

Bidders should prepare the bid with GST registration, PAN, and financials; provide OEM authorizations if applicable; demonstrate 3 years of govt supply experience; attach contracts for each year and ensure items are not obsolete with at least 3 years residual life.

What documents are required for IISER Nadia procurement bid 2025?

Required documents include GST certificate, PAN, experience certificates of similar govt orders, financial statements, EMD proof, technical bid, OEM authorization letters, and any post-delivery support documents. These must be uploaded with the bid.

What is the delivery location for IISER Kolkata sports equipment tender 2025?

Delivery must be made to IISER Kolkata Mohanpur Nadia 741246. If phased deliveries are allowed, coordination with the procurement office is required and each PO will specify timelines.

What are the eligibility criteria for bidders for this tender?

Eligibility requires not being under liquidation or bankruptcy, three years of govt procurement experience for similar items, and evidence via annual contracts. The bidder or their OEM must demonstrate ongoing supply capability.

What is the quantity variation allowed under the tender terms?

The purchaser reserves the right to increase or decrease quantity up to 25% of the bid quantity at the time of contract and during the currency of the contract, with time extensions calculated accordingly.

What standards or warranties are specified for supplied equipment?

Specific standards are not enumerated; bidders must ensure non-obsolete items with at least 3 years residual market life and provide reasonable post-sale support per industry norms; accuracy will depend on OEM terms.

How is GST handled for bids in this IISER Nadia tender?

GST is to be applied by bidders; reimbursement will follow actual GST rates or the applicable rate, whichever is lower, within the quoted GST percentage and supplier invoicing.

What is the delivery timeline and installation requirement details?

Delivery timelines are per PO and may be extended under the 25% quantity clause; installation/commissioning, if included, occurs at the IISER Nadia address and must meet project coordination guidelines.