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Central Mine Planning And Design Institute Limited repair maintenance and installation tender Bardhaman West Bengal 173380.0 2026

Bid Publish Date

26-May-2026, 4:05 pm

Bid End Date

05-Jun-2026, 4:00 pm

Value

₹1,73,380

Location

BARDHAMAN , WEST BENGAL
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Progress

Issue26-May-2026, 4:05 pm
AwardPending
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Quantity

3

Bid Type

Two Packet Bid

Categories 3

WATER LEVEL RECORDER SCANNER PLOTTERS

Tender Overview

Central Mine Planning And Design Institute Limited invites bids for Repair, Maintenance, and Installation of Plant/Systems/Equipments in the Coal India Limited ecosystem. The procurement scope includes 1 no Reproscan 42 scanner, 1 no A0 size Repro scan inkjet plotter, and 1 no Canon TX-5410 plotter. Estimated value is ₹173,380. Location: Bardhaman, West Bengal – 713101. The assignment requires local service presence and formal OEM engagement with authorisation. A dedicated service channel requirement differentiates bidders that can provide reliable service support. This is a targeted, equipment-specific maintenance and installation opportunity under CMPDIL’s procurement framework.

Technical Specifications & Requirements

  • Items: Reproscan 42 scanner, A0 inkjet Repro scan plotter, Canon TX-5410 plotter
  • Estimated value: ₹173,380
  • Service requirements: Office of service provider must be located in the consignee state; dedicated toll-free support required
  • Compliance: Mandatory Manufacturer Authorization from OEMs; include OEM details (name, designation, address, email, phone)
  • Documentation: Bid must include PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by Bank
  • Invoicing: Invoice must be issued in the name of the consignee with the consignee GSTIN
  • Additional: Service/Support terms, availability, and post-sales obligations to be demonstrated

Terms, Conditions & Eligibility

  • Service provider office location: in the state of the consignee
  • OEM authorization: required along with bid (authorisation form with full OEM details)
  • Submission documents: PAN card copy, GSTIN copy, cancelled cheque, EFT mandate copy
  • Invoicing: must be in consignee name with GSTIN of consignee
  • Service support: dedicated/toll-free telephone for after-sales support
  • EMD: amount not disclosed in data; bidders should align with standard CMPDIL practice and provide security as applicable

Key Specifications

  • Reproscan 42 scanner

  • A0 size Repro scan inkjet Plotter

  • Canon TX-5410 Plotter

  • Estimated value ₹173,380

  • Service presence in consignee state

  • Dedicated toll-free service support

  • PAN, GSTIN, EFT mandate submissions

  • Invoice in consignee name with GSTIN

Terms & Conditions

  • Office of service provider must be located in consignee state

  • OEM authorization required with complete contact details

  • Submit PAN, GSTIN, cancelled cheque and EFT mandate

  • Invoice must be issued to consignee with GSTIN

  • Dedicated toll-free service support required

Important Clauses

Payment Terms

EMD not disclosed; follow CMPDIL standard terms with payment after service delivery and acceptance

Delivery Schedule

Not specified; bidders should confirm delivery/installation lead times in their technical bid

Penalties/Liquidated Damages

Not specified in available data; bidders should refer to CMPDIL standard L&D provisions in terms

Bidder Eligibility

  • Must have OEM authorization for the listed equipment

  • Local service presence in West Bengal with office in the consignee state

  • Compliance with PAN and GSTIN submission and EFT mandate

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - Industry Unit; 1 No Repro scan 42 scanner; Buyer , Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - Industry Unit; 1 No A0 size Repro scan with inkjet Plotter; Buyer , Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - Industry Unit; 1 No Canon TX-5410 Plotter; Buyer

Authority Records

MINISTRY OF COALCOAL INDIA LIMITED
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Documents 4

GeM-Bidding-9377605.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Historical Data

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque

4

EFT mandate (bank-certified)

5

OEM Authorization/Manufacturer Authorization certificate with complete details

6

Proof of service capability in the state (office location in consignee state)

7

Bidder submission for vendor code creation if required

8

Invoices to be raised in consignee name with consignee GSTIN

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for the Central Mine Planning and Design Institute repair tender in Bardhaman?

Submit OEM authorization, PAN, GSTIN, cancelled cheque, and EFT mandate with your bid. Ensure service capability in West Bengal, and provide invoicing in consignee name with consignee GSTIN. Include dedicated toll-free support details and confirm equipment compatibility (Reproscan 42, A0 inkjet plotter, Canon TX-5410).

What documents are required for CMPDIL plotter maintenance tender in West Bengal?

Provide PAN card copy, GSTIN, cancelled cheque, EFT mandate certified by bank, OEM authorization for the listed devices, proof of service office in the consignee state, and invoicing in the consignee name with its GSTIN. Ensure service support contact details are clearly stated.

What are the exact equipment specifications in the Bardhaman bid for plotters?

Equipment includes 1 x Reproscan 42 scanner, 1 x A0 size Repro scan inkjet plotter, and 1 x Canon TX-5410 plotter. The estimated value is ₹173,380. Bidders must confirm OEM authorization and service availability in West Bengal.

What is the required OEM authorization for this CMPDIL procurement?

Submit an Manufacturer Authorization certificate with full OEM details (name, designation, address, email, phone) showing authorization to supply and service the specified scanners and plotters in India, and ensure post-sale support capabilities.

When is the delivery and installation expected for Bardhaman equipment tender?

The data does not specify exact delivery timelines; bidders should propose delivery/install milestones in the technical bid and align with CMPDIL standard terms once released. Ensure toll-free service setup and on-site install readiness.

How will payment terms be structured for CMPDIL equipment maintenance?

The tender references standard CMPDIL payment practices with post-delivery acceptance. Since EMD details are not disclosed here, bidders should assume security as per policy and submit as per the contract term after bid evaluation, with invoicing to consignee GSTIN.

What is the eligibility to supply and service Canon plotters under this tender?

Eligibility requires OEM authorization for Canon TX-5410, service capability in West Bengal, and compliance with PAN and GSTIN documentation. A dedicated toll-free service line is mandatory, and invoices must be issued to the consignee with its GSTIN.

What constitutes the vendor's service support requirement for this bid?

Bidders must provide a dedicated toll-free number for service support, confirm local service presence in the consignee state, and ensure timely post-sale assistance for the listed devices (Reproscan 42, A0 inkjet plotter, Canon TX-5410).

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