Indian Army Cloth Tailoring & Embroidery Equipment Tender Dimapur Nagaland 2026 - Service Centre & Sample Approval
Progress
RAKey Highlights
- • Functional service centre requirement across consignee locations; establishment within 30 days if not present
- • Advance sample approval within 5 days of award; modification list provided within 5 days if required
- • Quantity adjustment permitted up to 25% during contract; delivery time recalculation per formula with minimum 30 days
- • Vendor Code Creation requires PAN, GSTIN, cancelled cheque, and EFT mandate
- • Dedicated technical service personnel to meet SLA during warranty period
- • Submission of all Certificates/Documents as per Bid Document, ATC and Corrigendum
Tender Overview
The Indian Army issued a procurement opportunity in Dimapur, Nagaland for a broad range of clothing tailoring and embroidery equipment and materials, including stitching accessories, embroidery machinery, threads, needles, zippers, irons, and related tools. While exact quantities and the total estimated value are not disclosed, the BOQ lists 18 items within the overall category of cloth tailoring and embroidery supplies. A defined delivery framework includes an option to adjust quantities up to 25%, and the buyer reserves the right to modify orders at contracted rates. The contract requires advance sample approval within 5 days of award, with corrective modifications communicated within 5 days if needed. This tender emphasizes readiness to establish or verify local service support and adherence to buyer-specified delivery windows. A distinctive clause also obligates bidders to create a Vendor Code with mandatory documentation, reflecting formal onboarding procedures. Key differentiators include the structured sample approval process, and the service-center requirement across consignee locations. Unique terms imply careful alignment with the buyer’s delivery cadence and post-award pre-production approvals.
Technical Specifications & Requirements
- No explicit product specifications are published; the scope covers an array of tailoring and embroidery items (threads, scales, needles, scissors, zippers, irons, files, sewing machines, and embroidery equipment).
- Mandatory pre-production advance sample approval within 5 days of award; buyer may request modifications within 5 days of sample submission.
- Option to increase quantity by up to 25% during contract and currency; delivery timelines recalculated as (additional quantity / original quantity) × original delivery period, minimum 30 days.
- Service-centre obligations: bidder should have a functional service centre in the state of each consignee location for carry-in warranties; establishment within 30 days post-award if not present.
- Documentation for Vendor Code Creation required at bid submission: PAN, GSTIN, cancelled cheque, EFT mandate.
- Warranty considerations include a dedicated technical service team for timely servicing during the warranty period per the SLA.
- Compliance with bid documents and ATC/Corrigendum certificates is mandatory for bid acceptance.
Terms, Conditions & Eligibility
- Delivery and quantity flexibility: option to increase/decrease order quantity up to 25%; extended delivery time calculated with a minimum of 30 days.
- Service-centre requirement: functional centers in the state of every consignee; if absent, to be established within 30 days with documentary evidence before payment release.
- Vendor Code Creation requires submission of PAN, GSTIN, cancelled cheque, EFT mandate; non-submission risks rejection.
- Advance sample approval: submit one advance sample within 5 days of award; buyer to approve or specify modifications within 5 days.
- Warranty and post-sale service: dedicated engineers for timely service requests and adherence to SA/specified SLA during warranty period.
- Documentation compliance: bid must include all certificates/documents sought in the Bid Document, ATC, and Corrigendum; lack of certificates leads to rejection.
Key Specifications
-
Product category: Cloth tailoring and embroidery equipment and accessories
-
BoQ items: 18 total (no specific quantities disclosed)
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Advance sample approval: 1 sample within 5 days of award
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Delivery: 25% quantity option with adjusted delivery period; minimum 30 days
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Service centers: required in each consignee state; 30 days to establish if absent
-
Documentation: PAN, GSTIN, cancelled cheque, EFT mandate
Terms & Conditions
-
25% quantity increase/decrease option with contract price impact
-
Advance sample approval within 5 days; modifications within 5 days if needed
-
Service centre establishment within 30 days; documentary evidence required for payment
Important Clauses
Payment Terms
Not explicitly stated; payment release contingent on submission of service-centre proof and vendor code requirements
Delivery Schedule
Original delivery period extended proportionally for added quantity; minimum 30 days; base delivery date calculated from last date of original delivery order
Penalties/Liquidated Damages
Not specified in provided terms; adherence to SLA implied through service centre commitments
Bidder Eligibility
-
Must have PAN and GSTIN registration
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Must be able to establish or demonstrate functional service centre in consignee state within 30 days
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Must comply with advance sample approval process and post-approval manufacturing
Reverse Auction Schedule
Start
22-Aug-2026, 2:00 pm
End
24-Aug-2026, 2:00 pm
Duration: 48 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
686
Category
Cloth tailoring, embroidery
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
40 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Cloth tailoring, embroidery , Cloth Actual Kor , Linen Fabric , Ring for embroidery , Thread tailoring , Thread embroidery , Needles , Scale , Inch Tape , Scissors Tailoring , Tailors Chalk , Zippers , Electric Iron , Fire Fan , File , Chini Pakram , Manual Sewing Machine , Embroidery Machine All in One
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Dimapur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Dimapur | Dimapur | - | - | 1 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9408206.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
18 Items Sign in to view GEM price trends Sign in for GEM prices
Cloth tailoring, embroidery
Mixed fabric suitable for stitching and embroidery training made of cotton or cotton blend with GSM ranging from 100 to 150 width minimum 44 inches assorted colours shrink resistant and colourfast quality supplied in bulk lot.
Cloth Actual Kor
Uniform and garment grade fabric made of cotton or poly cotton with width ranging from 44 to 60 inches and GSM ranging from 120 to 180 available in required colours durable washable and having minimal shrinkage
Linen Fabric
Linen or linen blend fabric with minimum width of 44 inches and GSM ranging from 150 to 200 having soft breathable finish suitable for garment making and training.
Ring for embroidery
Embroidery ring made of plastic or wood with assorted diameters from 6 to 10 inches having screw tightening adjustment and smooth splinter free finish.
Thread tailoring
High tensile strength polyester or cotton tailoring thread with minimum spool length of 200 meters available in assorted colours suitable for machine and hand stitching.
Thread embroidery
Rayon or cotton embroidery thread with glossy colourfast finish supplied in standard skeins or spools and available in assorted shades
Needles
Stainless steel needles in assorted sizes suitable for hand and machine sewing supplied in rust free packing.
Scale
Steel scale of 24 inch length with clear and permanent metric markings
Inch Tape
Flexible fiberglass or plastic measuring tape of 60 inch length with dual side inch and centimetre markings and non stretchable construction.
Scissors Tailoring
Tailoring scissors with stainless steel blades and ergonomic grip handle suitable for fabric cutting and available in size ranging from 8 to 10 inches.
Tailors Chalk
Fabric marking chalk available in triangular or rectangular shape and assorted colours with easy removal and non staining properties.
Zippers
Nylon or polyester zippers available in assorted lengths and colours with smooth operating teeth suitable for garment use.
Electric Iron
Dry electric iron with power rating from 750 watt to 1000 watt non stick soleplate operating on 220 to 240 volt supply and having ISI mark or auto cut off safety feature.
Fire Fan
Fan made of plastic or bamboo suitable for air circulation and basic utility with durable and lightweight construction.
File
Office file or folder made of cardboard or plastic suitable for A4 size documents and provided with clip or tag mechanism.
Chini Pakram
Chini Pakram as per requirement and suitable for tailoring and embroidery activities.
Manual Sewing Machine
Domestic or industrial type manual sewing machine with multiple stitch patterns including straight and zigzag stitching auto bobbin winding foot pedal control strong metal body low noise operation and basic accessories.
Embroidery Machine All in One
Domestic or semi automatic embroidery and stitching machine with built in embroidery patterns and multiple embroidery and stitching functions suitable for training and production purposes.
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Cloth tailoring, embroidery | Mixed fabric suitable for stitching and embroidery training made of cotton or cotton blend with GSM ranging from 100 to 150 width minimum 44 inches assorted colours shrink resistant and colourfast quality supplied in bulk lot. | 1 | bulk | buy_4m | 30 | |
| 2 | Cloth Actual Kor | Uniform and garment grade fabric made of cotton or poly cotton with width ranging from 44 to 60 inches and GSM ranging from 120 to 180 available in required colours durable washable and having minimal shrinkage | 35 | mtr | buy_4m | 30 | |
| 3 | Linen Fabric | Linen or linen blend fabric with minimum width of 44 inches and GSM ranging from 150 to 200 having soft breathable finish suitable for garment making and training. | 50 | mtr | buy_4m | 30 | |
| 4 | Ring for embroidery | Embroidery ring made of plastic or wood with assorted diameters from 6 to 10 inches having screw tightening adjustment and smooth splinter free finish. | 10 | nos | buy_4m | 30 | |
| 5 | Thread tailoring | High tensile strength polyester or cotton tailoring thread with minimum spool length of 200 meters available in assorted colours suitable for machine and hand stitching. | 2 | pkt | buy_4m | 30 | |
| 6 | Thread embroidery | Rayon or cotton embroidery thread with glossy colourfast finish supplied in standard skeins or spools and available in assorted shades | 2 | pkt | buy_4m | 30 | |
| 7 | Needles | Stainless steel needles in assorted sizes suitable for hand and machine sewing supplied in rust free packing. | 5 | pkt | buy_4m | 30 | |
| 8 | Scale | Steel scale of 24 inch length with clear and permanent metric markings | 5 | nos | buy_4m | 30 | |
| 9 | Inch Tape | Flexible fiberglass or plastic measuring tape of 60 inch length with dual side inch and centimetre markings and non stretchable construction. | 5 | nos | buy_4m | 30 | |
| 10 | Scissors Tailoring | Tailoring scissors with stainless steel blades and ergonomic grip handle suitable for fabric cutting and available in size ranging from 8 to 10 inches. | 5 | nos | buy_4m | 30 | |
| 11 | Tailors Chalk | Fabric marking chalk available in triangular or rectangular shape and assorted colours with easy removal and non staining properties. | 2 | pkt | buy_4m | 30 | |
| 12 | Zippers | Nylon or polyester zippers available in assorted lengths and colours with smooth operating teeth suitable for garment use. | 250 | nos | buy_4m | 30 | |
| 13 | Electric Iron | Dry electric iron with power rating from 750 watt to 1000 watt non stick soleplate operating on 220 to 240 volt supply and having ISI mark or auto cut off safety feature. | 2 | nos | buy_4m | 30 | |
| 14 | Fire Fan | Fan made of plastic or bamboo suitable for air circulation and basic utility with durable and lightweight construction. | 1 | nos | buy_4m | 30 | |
| 15 | File | Office file or folder made of cardboard or plastic suitable for A4 size documents and provided with clip or tag mechanism. | 250 | nos | buy_4m | 30 | |
| 16 | Chini Pakram | Chini Pakram as per requirement and suitable for tailoring and embroidery activities. | 50 | nos | buy_4m | 30 | |
| 17 | Manual Sewing Machine | Domestic or industrial type manual sewing machine with multiple stitch patterns including straight and zigzag stitching auto bobbin winding foot pedal control strong metal body low noise operation and basic accessories. | 8 | nos | buy_4m | 30 | |
| 18 | Embroidery Machine All in One | Domestic or semi automatic embroidery and stitching machine with built in embroidery patterns and multiple embroidery and stitching functions suitable for training and production purposes. | 3 | nos | buy_4m | 30 |
Categories
41
Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT mandate duly certified by bank
Proof of functional Service Centre (where applicable)
Any certificates/documents sought in Bid Document/ATC/Corrigendum
OEM authorizations or product certifications (if applicable)
Frequently Asked Questions
Key insights about NAGALAND tender market
How to bid on the Dimapur cloth tailoring tender with Indian Army 2026?
Bidders must submit PAN, GSTIN, cancelled cheque, and an EFT mandate along with bid documents. Ensure you have functional service centers in the consignee state or confirm establishment within 30 days. Include advance sample within 5 days of award and comply with 25% quantity option terms.
What are the essential eligibility documents for this Army procurement in Dimapur?
Submit PAN, GSTIN, cancelled cheque, and EFT mandate; demonstrate existing or planned service-centre setup; provide required certificates per Bid Document/ATC/Corrigendum; ensure ability to furnish a sample within 5 days if selected for award. Lack of documents leads to bid rejection.
What is the advance sample approval process for this Dimapur tender?
Submit a single advance sample within 5 days of contract award. The buyer will approve or issue a modification list within 5 days of receipt. If approved, bulk supply must follow the approved sample; if modified, implement changes accordingly before production.
What is the quantity adjustment clause for this Army clothing tender?
The purchaser may increase or decrease the bid quantity by up to 25% at contract placement or during currency, with delivery time recalculated as (additional quantity / original quantity) × original delivery period, subject to a minimum of 30 days.
What delivery and warranty service commitments are expected in Dimapur procurement?
Bidders must designate dedicated service personnel to meet the SLA during warranty. If carry-in warranty applies, service centres must be functional in the consignee state; establishment within 30 days is required, with payment release contingent on evidence of service capability.
Are there any explicit product specifications for cloth tailoring items in this tender?
No explicit item specifications are published in the given data. The scope includes fabrics, threads, needles, scissors, zippers, irons, and embroidery machines; ensure compliance with any referenced ATC/Corrigendum and be ready to align with advance-sample approvals.
What documents must accompany bids for vendor code creation in this Army tender?
Include PAN, GSTIN, cancelled cheque, and an EFT mandate certified by the bank. Ensure these are submitted with the bid to enable vendor onboarding and payment processing; without them, the bid may be rejected.
When is the service-centre establishment deadline after award in Dimapur?
If no service centre exists, bidders must establish one within 30 days of award and provide documentary evidence prior to payment release. This aligns with carry-in warranty requirements and ensures timely post-sale support.