Indian Army Cloth Tailoring & Embroidery Equipment Tender Dimapur Nagaland 2026 - Service Centre & Sample Approval

Tender Overview

The Indian Army issued a procurement opportunity in Dimapur, Nagaland for a broad range of clothing tailoring and embroidery equipment and materials, including stitching accessories, embroidery machinery, threads, needles, zippers, irons, and related tools. While exact quantities and the total estimated value are not disclosed, the BOQ lists 18 items within the overall category of cloth tailoring and embroidery supplies. A defined delivery framework includes an option to adjust quantities up to 25%, and the buyer reserves the right to modify orders at contracted rates. The contract requires advance sample approval within 5 days of award, with corrective modifications communicated within 5 days if needed. This tender emphasizes readiness to establish or verify local service support and adherence to buyer-specified delivery windows. A distinctive clause also obligates bidders to create a Vendor Code with mandatory documentation, reflecting formal onboarding procedures. Key differentiators include the structured sample approval process, and the service-center requirement across consignee locations. Unique terms imply careful alignment with the buyer’s delivery cadence and post-award pre-production approvals.

Technical Specifications & Requirements

• No explicit product specifications are published; the scope covers an array of tailoring and embroidery items (threads, scales, needles, scissors, zippers, irons, files, sewing machines, and embroidery equipment).
• Mandatory pre-production advance sample approval within 5 days of award; buyer may request modifications within 5 days of sample submission.
• Option to increase quantity by up to 25% during contract and currency; delivery timelines recalculated as (additional quantity / original quantity) × original delivery period, minimum 30 days.
• Service-centre obligations: bidder should have a functional service centre in the state of each consignee location for carry-in warranties; establishment within 30 days post-award if not present.
• Documentation for Vendor Code Creation required at bid submission: PAN, GSTIN, cancelled cheque, EFT mandate.
• Warranty considerations include a dedicated technical service team for timely servicing during the warranty period per the SLA.
• Compliance with bid documents and ATC/Corrigendum certificates is mandatory for bid acceptance.

Terms, Conditions & Eligibility

• Delivery and quantity flexibility: option to increase/decrease order quantity up to 25%; extended delivery time calculated with a minimum of 30 days.
• Service-centre requirement: functional centers in the state of every consignee; if absent, to be established within 30 days with documentary evidence before payment release.
• Vendor Code Creation requires submission of PAN, GSTIN, cancelled cheque, EFT mandate; non-submission risks rejection.
• Advance sample approval: submit one advance sample within 5 days of award; buyer to approve or specify modifications within 5 days.
• Warranty and post-sale service: dedicated engineers for timely service requests and adherence to SA/specified SLA during warranty period.
• Documentation compliance: bid must include all certificates/documents sought in the Bid Document, ATC, and Corrigendum; lack of certificates leads to rejection.