Eastern Railway Submersible Pumpsets IS 8034 V2 Q2 Tender Malda West Bengal 2026
Bid Publish Date
05-Sep-2026, 1:57 pm
Bid End Date
15-Sep-2026, 2:00 pm
Location
Progress
Tender Overview
Eastern Railway invites bids for Submersible Pumpsets (Three Phase) conforming to IS 8034 (V2) with Q2 quality class, issued for Malda, West Bengal. The scope references a flexible quantity clause allowing up to 25% increase/decrease during contract execution. Delivery is to be made at the SSE/G/MALDA power house in Malda (732101). The tender emphasizes dedicated service & support channels, including a toll-free number and an escalation matrix, to ensure post-award performance. While exact quantities and value are not disclosed, the ATC highlights installation/commissioning responsibilities if covered, and a requirement for OEM/service-provider accessibility and responsiveness. This procurement is part of Eastern Railway’s equipment modernization and reliability program, with emphasis on IS 8034 (V2) compliance for three-phase submersible pumpsets. The unique clause enabling flexible delivery windows and a formal service-support framework distinguishes this tender from standard equipment purchases.
- Organization: Eastern Railway (Indian Railways)
- Product category: Submersible Pumpsets (Three Phase)
- Location: Malda, West Bengal (732101)
- Standard: IS 8034 (V2), Q2 classification
- Delivery address: SSE/G/MALDA, Eastern Railway Power House, Jhaljhalia, Malda
- Key differentiator: 25% quantity option; dedicated service support and escalation matrix
Technical Specifications & Requirements
- Product/service: Submersible Pumpsets (Three Phase) conforming to IS 8034 (V2) with Q2 quality class
- Compliance: Pumpsets must meet IS 8034 (V2) standard; verify three-phase electrical connection suitability
- Delivery scope: On-site delivery/installation at SSE/G/MALDA, Malda; installation/commissioning may be included per scope
- Service & support: Bidder/OEM must provide a dedicated toll-free number and an escalation matrix for after-sales support
- ATC context: ATC document uploaded; refer to terms for specific acceptance criteria and post-award obligations
Terms, Conditions & Eligibility
- Delivery option clause: Quantity may be increased/decreased up to 25% of bid quantity; extended delivery period applies with prorated time calculation
- Delivery location: Malda power house address as specified; consignee contact provided
- Service support: Dedicated toll-free line and escalation matrix required
- EMD/financial terms: Not disclosed in tender data; bidders should prepare standard performance/bid security documentation per organization norms
- Warranty/after-sales: Explicit warranty terms not listed; ensure clarity from ATC document and post-award agreement
- Documentation: Submit OEM authorizations, technical compliance where applicable, and post-award service commitments
Key Specifications
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Product: Submersible Pumpsets (Three Phase)
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Standard: IS 8034 (V2)
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Quality class: Q2
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Delivery location: SSE/G/MALDA, Eastern Railway Power house, Jhaljhalia, Malda, West Bengal 732101
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Service capability: Dedicated toll-free number and escalation matrix for post-sale support
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ATC reference: Include details from uploaded ATC document; ensure adherence to scope of supply and installation if included
Terms & Conditions
-
EMD not specified in data; bidders should verify at submission
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Delivery quantity flexibility up to 25%; extended time as per option clause
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On-site delivery/installation to Malda address; consignee contacts provided
Important Clauses
Delivery Terms
Quantity may be increased or decreased by up to 25% and delivery period adjusted with a minimum 30-day extension where applicable.
Service & Support
Bidders must provide a dedicated toll-free support line and an escalation matrix for service issues.
Installation & Commissioning
If installation is within scope, contractor shall perform on-site installation at SSE/G/MALDA and ensure operational handover.
Bidder Eligibility
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Experience in supplying or installing three-phase submersible pumpsets
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Financial capacity to meet contract obligations (audited statements preferred)
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Capability to provide ongoing service support via toll-free line and escalation matrix
Tender Data
Bid Details
Quantity
6
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Submersible Pumpsets (Three Phase) Conforming To IS 8034 (V2) (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Maldah
Delivery Pincodes
732102
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Aayush Behera | 732102,DRM Building Malda | Maldah | West Bengal | 732102 | 6 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9851256.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar submersible pumpset supply/installation
Financial statements or turnover details (past 3 years)
EMD/security deposit documentation (as per ATC/contract terms)
Technical bid documents and manufacturer/OEM authorization
Service/support certificates or proof of toll-free helpline
Any ISI/ISO certifications or IS 8034 (V2) compliance documents
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for Malda IS 8034 V2 pumps tender in 2026?
Bids should confirm IS 8034 (V2) compliance for three-phase submersible pumpsets, include OEM authorizations, GST, PAN, and 3-year turnover proof. Include service commitment with toll-free support and escalation matrix. Ensure delivery flexibility up to 25% and provide consistent post-sale support.
What documents are required for Eastern Railway pumps tender in Malda?
Submit GST registration, PAN, experience certificates for similar pumpsupply, financial statements, EMD documentation, technical compliance certificates, OEM authorizations, and proof of toll-free service line with escalation contacts as per ATC.
What is IS 8034 (V2) Q2 requirement in this tender?
Pumpsets must conform to IS 8034 (V2) with Q2 classification, indicating specific quality and performance criteria. Verify three-phase motor compatibility, efficiency, and installation suitability in Malda location per ATC details.
When is delivery expected for Malda pumps tender?
Delivery timelines are defined by the contract, with an option to adjust due to quantity variations up to 25%. The base delivery period is calculated from order placement; minimum extension is 30 days per option clause.
What are the service terms for post-sale support in this tender?
Bidders must provide a dedicated toll-free service line and a formal escalation matrix. Ensure response commitments, spare-parts availability, and maintenance support aligned with IS 8034 (V2) requirements.
What is the delivery location for the Malda pumps tender?
Delivery/installation is at SSE/G/MALDA, Eastern Railway Power House, Jhaljhalia, Malda, West Bengal 732102, with the consignee contact numbers provided in the tender.