Directorate Of Sports And Youth Welfare Madhya Pradesh LED Floodlight Luminaire Tender Bhopal MP 2025 IS 10322 Part 5
Bid Publish Date
11-Nov-2025, 8:15 pm
Bid End Date
02-Dec-2025, 8:00 pm
EMD
₹1,11,000
Value
₹43,00,000
Location
Progress
Tender Overview
The Directorate Of Sports And Youth Welfare, Government Of Madhya Pradesh, Bhopal invites bids for LED Luminaire for Floodlight conforming to IS 10322 (Part 5/Section 5) Q3. Estimated value is ₹4,300,000 with an EMD of ₹111,000. Location: BHOPAL, MADHYA PRADESH 462001. Tender includes a generic option clause allowing up to 25% quantity variation at contracted rates, with delivery timelines adjusted accordingly. Bidder must comply with CA-verified turnover and annual profit criteria, and provide product samples and test reports. Unique qualification includes declaration of non-debarment on a notarized Rs.1000 e-Stamp and GeM-specific affidavit. Sample submission, product approvals, and bid documentation must clearly reference the bid number, title, and date. This procurement targets suppliers capable of IS 10322 compliance and robust financial standing for ongoing supply.
Key differentiators include the explicit 25% option for quantity expansion, mandatory CA turnover verification, and required sample/test documentation to accompany the bid, ensuring quality and conformity prior to award. The absence of BOQ items indicates a single-category LED floodlight procurement with strict conformity to IS standards and supplier traceability commitments.
Technical Specifications & Requirements
- Product category: LED Luminaire for Floodlight
- Standard: IS 10322 (Part 5/Section 5) Q3 compliance
- Financial prerequisites: EMD ₹111,000; average turnover not less than ₹1 crore over the last 3 financial years; CA-certified turnover with UDIN
- Documentation: Sample/approval copy and test report; GSTIN, PAN, cancelled cheque; notarized e-stamp declaration (₹1000) for non-debarment
- Bid submission: Latest bid number, title, seal, and sign on every page; all pages must be signed
- Delivery: Clause on quantity variation up to 25%; delivery period linked to original order dates
- Certification/Testing: Product test report and supplier test documentation to be attached; OEM authorizations where applicable
- Review readiness: Ensure GeM affidavit and sample compliance before bid submission
Terms, Conditions & Eligibility
- EMD: ₹111,000 to be submitted with bid
- Turnover: Minimum average turnover of ₹1.00 crore in last 3 financial years; CA-certified turnover with UDIN
- Declarations: Not debarred/blacklisted; notarized Rs.1000 e-Stamp declaration
- Documents: PAN, GSTIN, cancelled cheque; sample/product approvals; test report; bid must reference bid number/date/title
- Sample/Testing: Attach sample, approval, and test report; ensure pages are signed; failure may lead to rejection
- Vendor code: Provide documents for vendor code creation; ensure GeM compliance
- Delivery/Option Clause: Compliance with 25% quantity increase/decrease at contracted rates; delivery time recalculated per clause
Key Specifications
-
LED Floodlight luminaire conforming to IS 10322 (Part 5/Section 5) Q3
-
Estimated value: ₹4,300,000; EMD: ₹111,000
-
Minimum average turnover: ₹1.00 crore over last 3 financial years
-
CA-certified turnover certificate with UDIN
-
Mandatory product sample, approval copy, and test report
-
Notarized e-stamp Rs.1000 for debarment declaration
-
GSTIN, PAN, cancelled cheque required
Terms & Conditions
-
25% quantity variation allowed at contract; delivery timelines adjust accordingly
-
EMD of ₹111,000 required with bid submission
-
CA-certified turnover of ₹1 crore average; UDIN mandatory
-
Must submit product samples, test reports, and approvals with bid
-
Notarized e-stamp declaration of non-debarment on GeM portal
-
GSTIN, PAN, and cancelled cheque must be uploaded
Important Clauses
Payment Terms
Not specified in data; assume standard supplier payment on delivery as per GeM terms; ensure clarity during bid submission
Delivery Schedule
Delivery period linked to original delivery order; additional time calculated as (increase in quantity / original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified in data; bidders should assume standard GeM LD terms unless otherwise stated
Bidder Eligibility
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Minimum average turnover ₹1 crore over last 3 financial years with CA-certified report
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Not debarred/blacklisted; notarized declaration required
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Must provide IS 10322 (Part 5/Section 5) Q3 compliant LED floodlight sample with test report
Tender Data
Bid Details
Quantity
48
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
Startup Exemption (Experience)
Yes | Complete
Requirements
Past Performance
70 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
LED Luminaire for Floodlight (V2) Conforming to IS 10322 (Part 5/Section 5) (Q3)
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-8575961.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST certificate
PAN card
CA-certified turnover report with UDIN (last 3 financial years)
Chartered Accountant balance sheet with seal
Notarized Rs.1000 e-stamp declaration of non-debarment
GeM Seller ID affidavit
Sample of LED floodlight product, approval copy, and product test report
Bidder should attach latest bid documents with bid number, title, date, seal, and signature on every page
Cancelled cheque copy
GSTIN and PAN copies
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for LED floodlight tender in Bhopal MP 2025?
Bidders must meet eligibility: average turnover ₹1 crore, submit CA-certified turnover with UDIN, provide EMD ₹111,000, and attach product samples with test reports. Include GSTIN, PAN, cancelled cheque, notarized Rs.1000 e-stamp debarment declaration, and GeM affidavit. Ensure IS 10322 (Part 5) Q3 compliance and reference bid number in all pages.
What documents are required for this LED floodlight tender in MP?
Required documents include GST certificate, PAN card, CA-certified turnover with UDIN, balance sheet, EMD of ₹111,000, sample product with approvals and test reports, cancelled cheque, GeM affidavit of non-debarment, and vendor code creation data. All pages must bear bid number, title, date, seal, and signature.
What standards must LED luminaires meet for this bid in Bhopal?
Lights must conform to IS 10322 (Part 5/Section 5) Q3. Suppliers should provide a test report and approval copy for the supplied LED floodlight, along with OEM authorization if applicable. Documentation must clearly reference the IS 10322 standard and bid details.
What is the EMD amount and its purpose for the MP tender?
The EMD is ₹111,000 and must be submitted with the bid. This security ensures bid seriousness and eligibility for evaluation. EMD may be forfeited if the bidder withdraws or fails to honor contract terms. Ensure precise payment method as per GeM guidelines.
What are the delivery terms and quantity variation allowed?
A 25% quantity variation is allowed at contracted rates. Delivery timelines adjust based on the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Delivery starts from the last date of the original delivery order.
What testing and sample requirements accompany the bid?
Bidders must submit sample LED floodlights, approved copies, and product test reports. Ensure all documents are latest, clearly show bid number/date/title, and are signed on every page. Without these, the bid may be rejected by the buyer.