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Indian Air Force Paper & Office Supplies Tender Gandhinagar Gujarat 2026 - EMD ₹45,000, 96 Items

Bid Publish Date

24-Jun-2026, 8:30 am

Bid End Date

04-Jul-2026, 9:00 am

EMD

₹45,000

Progress

RA
Issue24-Jun-2026, 8:30 am
Reverse Auction16-Jul-2026, 1:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

28403

Category

Ruled Book 4 Qrs

Bid Type

Two Packet Bid

Categories 46

Tender Overview

The Indian Air Force, Department of Military Affairs, invites bids for a comprehensive range of paper and office supplies in Gandhinagar, Gujarat. The procurement covers 96 item categories including ruled notebooks, various copier papers (A4/A3/Legal), envelopes of multiple SE sizes, stationery such as pens, staples, glue, laminations, and related accessories. Estimated value is not disclosed; an EMD of ₹45,000 applies. The contract contemplates flexible quantity options up to 25% during ordering and currency, with delivery to HQ SWAC(U), Gandhinagar. Unique features include advance sample submission requirements and post-award sample approval before bulk manufacturing.

Technical Specifications & Requirements

  • No formal technical specifications are provided in the tender; items are standard office consumables (papers, envelopes, rulers, staplers, pens, markers, clipboards, laminations, etc.).
  • Delivery location: HQ SWAC(U), Vayusena Nagar, Gandhinagar, Gujarat-382042.
  • Key process requirements include submitting 5 advance samples within 5 days of award; approval or modification list within 5 days; bulk supply strictly per approved sample; non-conforming samples may trigger contract termination.
  • Section on samples and bulk supply controls delivery timelines; option clause allows quantity up to +25% with proportional delivery adjustments; no specific technical standards listed beyond general office product norms.

Terms & Eligibility

  • EMD: ₹45,000.
  • Quantity flexibility: +25% ordered quantity; extension of delivery period proportional to added quantity with minimum 30 days.
  • Advance samples: submit 5 samples within 5 days of award; approval or modification within 5 days; bulk supply per approved specs.
  • Delivery at HQ Gandhinagar; bidder must ensure financial standing and non-liquidity; sample costs unless otherwise specified.
  • Registration and compliance with standard procurement terms; no tender ID or dates to be mentioned in public communications.

Key Specifications

  • Product categories: paper, ruled notebooks (6 Qrs, 5 Qrs, 4 Qrs, 3 Qrs, 2 Qrs, 1 Qr), envelopes SE 5/6/7/8 variants, file accessories, stationery, copier papers A4/A3/Legal, calculator, pens, glue, laminations, folders, bands, clips, staplers, tapes, tag pins, dusters, markers, and related items

  • Quantities: not itemized in BOQ; total items count 96

  • EMD amount: ₹45,000

  • Delivery location: HQ SWAC(U), Gandhinagar, Gujarat

  • Advance sample: 5 samples due within 5 days of award; modification list within 5 days if required

  • Option clause: up to 25% quantity variation during contract and currency

  • No explicit technical standards listed; items are standard office consumables

Terms & Conditions

  • EMD of ₹45,000 required for bid submission

  • Advance sample submission: 5 samples within 5 days of award

  • Delivery to HQ SWAC(U), Gandhinagar with up to 25% quantity variation

  • Notices of conformity or non-conformity to be provided before bulk supply

  • No specific ISI/ISO standards specified; standard office product norms implied

Important Clauses

Payment Terms

Payment terms to be as per standard GEM/IAF contract; likely post-delivery within 30 days subject to acceptance and approved samples.

Delivery Schedule

Delivery begins after final PO; extended delivery time calculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Penalties not explicitly stated; contract may include LD for delay per standard government terms; refer to advance sample approval timing.

Bidder Eligibility

  • Not under liquidation or bankruptcy

  • Financial stability evidenced by statements

  • Experience in supplying office consumables to government bodies

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Paper Carbon Type Writing Black 21 x 29.7 cms , Ruled Book 6 Qrs , Ruled Book 5 Qrs , Ruled Book 4 Qrs , Ruled Book 3 Qrs , Ruled Book 2 Qrs , Ruled Book 1 Qrs , Envelop SE 5 Plain Type i 105 x 230 mm , Envelope SE 5 PS 105 x 230 cms , Envelope SE 5 PS Cloth Lined 105 x 230 cms , Envelope SE 6 Plain Type , Envelope SE 7 Plain Type 229 x 324 mm , Envelope SE7A Cloth Lined 229 x 324 mm , Envelope SE 8 Plain Type 324 x 458 mm , Envelope SE 8A Cloth Lined 324 x 458 mm , Short Hand Note Book , File Board , File Band , Scribing Pad 50 100 Sheets , Self Stick Pad 50 100 sheets , Computer Paper 25.5x30.5 cms 80 GSM , Plain Copier Paper A4 75 GSM 21 x 29.7 cm , Plain Copier Paper A4 80 GSM 21 x 29.7 Cms , Plain Copier Paper A3 75 GSM 42 x 29.7 Cms , Plain Copier Paper Legal size 75 GSM 21.5 x 34.5 CMS , Orpat LED Desktop Calculator , Pencil Black lead ordinary , Ball point pen for Non Gazette officer , Self Ink Pad for Rubber Stamp , Pins in packet of 100 Gms , Scissors 20 Cms Long , Gum Bottle Liquid 150 Ml , Tag White Cotton 17.5 Cms 100 Nos , Waste Paper Basket Plastic , Synthetic Gum Tube , Glue Stick Synthetic , Correcting Pen Roller Tip 5 MM , Sketch Pen , Stapler Machine No. 10 , Stapler Machine No. 24 , Staple Pins to be used on Machine No. 10 , Staple Pins to be used on Machine No. 24 , Paper Clip Gem Pattern , Cello Tape 12 mm x 10 mtrs , Cello Tape 24 mm x 25 mtrs , Plastic Folders 35.5x25.5 cms , File Cover , Pin box fitted with magnet , Highlighter Pen in Assorted Colour , Gel Pen Add gel Blue Black , Gel Pen Kores Blue , Punching machine Single , Punching Machine Double , Permanent marker Pen , White board marker pen , CD Marker Pen , File Channel A4 Size , Eraser , Scale plastic 12 inch , Cloth Hessian 102 CMs , Binding Sheet , Carbon Paper Blue , Candle , Clip board , Correction tape , Envelope for DO , Sharpener , Milky Folder , Lamination Pouch A3 , Lamination Pouch A4 , Lamination Pouch I-Card , File Jacket , Ring Folder , Executive Folder , Fevicol Tube 100 gm , Talc Sheet , Laminated Brown Sheet , Gel Pen V5 V7 Uniball , Photo Paper , Paper cutter , Steel Scale , Chart Paper , Cello Tape Transparent 5 cms 2 INCH , Cello Tape Brown 5 cms 2 INCH , Plain Photo Copier A4 size 100 GSM Bond Paper , Tape Dispenser , Duster , Self Adhesive Envelope A5 A4 A3 , Double Side Tape 1INCH , L Shape Plastic Folder A5 A4 A3 , Plastic Leaf Sheet A4 A3 FS , Lamination Sheet A5 A4 A3 , Plastic Leaf Folder 30 Pages 50 Pages , Binder Clip Crocodile Clip 51 mm 32 mm , Paper Weight , Sutli

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN AIR FORCE

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End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 5

GeM-Bidding-9424368.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 96 Items Sign in for GEM prices

#1

Paper Carbon Type Writing Black 21 x 29.7 cms

Paper Carbon Type Writing Black 21 x 29.7 cms

5 pkt Delivery: 30 days
#2

Ruled Book 6 Qrs

Ruled Book 6 Qrs

100 ea Delivery: 30 days
#3

Ruled Book 5 Qrs

Ruled Book 5 Qrs

100 ea Delivery: 30 days
#4

Ruled Book 4 Qrs

Ruled Book 4 Qrs

250 ea Delivery: 30 days
#5

Ruled Book 3 Qrs

Ruled Book 3 Qrs

250 ea Delivery: 30 days
#6

Ruled Book 2 Qrs

Ruled Book 2 Qrs

200 ea Delivery: 30 days
#7

Ruled Book 1 Qrs

Ruled Book 1 Qrs

200 ea Delivery: 30 days
#8

Envelop SE 5 Plain Type i 105 x 230 mm

Envelop SE 5 Plain Type i 105 x 230 mm

50 pkt of 100 nos Delivery: 30 days
#9

Envelope SE 5 PS 105 x 230 cms

Envelope SE 5 PS 105 x 230 cms

250 pkt of 100 nos Delivery: 30 days
#10

Envelope SE 5 PS Cloth Lined 105 x 230 cms

Envelope SE 5 PS Cloth Lined 105 x 230 cms

250 pkt of 100 nos Delivery: 30 days
#11

Envelope SE 6 Plain Type

Envelope SE 6 Plain Type

30 pkt of 100 nos Delivery: 30 days
#12

Envelope SE 7 Plain Type 229 x 324 mm

Envelope SE 7 Plain Type 229 x 324 mm

5 pkt of 100 nos Delivery: 30 days
#13

Envelope SE7A Cloth Lined 229 x 324 mm

Envelope SE7A Cloth Lined 229 x 324 mm

10 pkt of 100 nos Delivery: 30 days
#14

Envelope SE 8 Plain Type 324 x 458 mm

Envelope SE 8 Plain Type 324 x 458 mm

20 pkt of 100 nos Delivery: 30 days
#15

Envelope SE 8A Cloth Lined 324 x 458 mm

Envelope SE 8A Cloth Lined 324 x 458 mm

24 pkt of 100 nos Delivery: 30 days
#16

Short Hand Note Book

Short Hand Note Book

250 ea Delivery: 30 days
#17

File Board

File Board

100 ea Delivery: 30 days
#18

File Band

File Band

500 ea Delivery: 30 days
#19

Scribing Pad 50 100 Sheets

Scribing Pad 50 100 Sheets

1,000 ea Delivery: 30 days
#20

Self Stick Pad 50 100 sheets

Self Stick Pad 50 100 sheets

500 ea Delivery: 30 days
#21

Computer Paper 25.5x30.5 cms 80 GSM

Computer Paper 25.5x30.5 cms 80 GSM

100 ream Delivery: 30 days
#22

Plain Copier Paper A4 75 GSM 21 x 29.7 cm

Plain Copier Paper A4 75 GSM 21 x 29.7 cm

500 ream Delivery: 30 days
#23

Plain Copier Paper A4 80 GSM 21 x 29.7 Cms

Plain Copier Paper A4 80 GSM 21 x 29.7 Cms

100 ream Delivery: 30 days
#24

Plain Copier Paper A3 75 GSM 42 x 29.7 Cms

Plain Copier Paper A3 75 GSM 42 x 29.7 Cms

400 ream Delivery: 30 days
#25

Plain Copier Paper Legal size 75 GSM 21.5 x 34.5 CMS

Plain Copier Paper Legal size 75 GSM 21.5 x 34.5 CMS

50 ream Delivery: 30 days
#26

Orpat LED Desktop Calculator

Orpat LED Desktop Calculator

50 ea Delivery: 30 days
#27

Pencil Black lead ordinary

Pencil Black lead ordinary

250 pkt of 10 nos Delivery: 30 days
#28

Ball point pen for Non Gazette officer

Ball point pen for Non Gazette officer

3,499 ea Delivery: 30 days
#29

Self Ink Pad for Rubber Stamp

Self Ink Pad for Rubber Stamp

100 ea Delivery: 30 days
#30

Pins in packet of 100 Gms

Pins in packet of 100 Gms

50 pkt Delivery: 30 days
#31

Scissors 20 Cms Long

Scissors 20 Cms Long

150 ea Delivery: 30 days
#32

Gum Bottle Liquid 150 Ml

Gum Bottle Liquid 150 Ml

50 ea Delivery: 30 days
#33

Tag White Cotton 17.5 Cms 100 Nos

Tag White Cotton 17.5 Cms 100 Nos

100 ea Delivery: 30 days
#34

Waste Paper Basket Plastic

Waste Paper Basket Plastic

100 ea Delivery: 30 days
#35

Synthetic Gum Tube

Synthetic Gum Tube

100 ea Delivery: 30 days
#36

Glue Stick Synthetic

Glue Stick Synthetic

500 ea Delivery: 30 days
#37

Correcting Pen Roller Tip 5 MM

Correcting Pen Roller Tip 5 MM

250 ea Delivery: 30 days
#38

Sketch Pen

Sketch Pen

50 pkt of 10 nos Delivery: 30 days
#39

Stapler Machine No. 10

Stapler Machine No. 10

100 ea Delivery: 30 days
#40

Stapler Machine No. 24

Stapler Machine No. 24

100 ea Delivery: 30 days
#41

Staple Pins to be used on Machine No. 10

Staple Pins to be used on Machine No. 10

200 pkt Delivery: 30 days
#42

Staple Pins to be used on Machine No. 24

Staple Pins to be used on Machine No. 24

200 pkt Delivery: 30 days
#43

Paper Clip Gem Pattern

Paper Clip Gem Pattern

150 pkt Delivery: 30 days
#44

Cello Tape 12 mm x 10 mtrs

Cello Tape 12 mm x 10 mtrs

750 ea Delivery: 30 days
#45

Cello Tape 24 mm x 25 mtrs

Cello Tape 24 mm x 25 mtrs

750 ea Delivery: 30 days
#46

Plastic Folders 35.5x25.5 cms

Plastic Folders 35.5x25.5 cms

500 ea Delivery: 30 days
#47

File Cover

File Cover

3,500 ea Delivery: 30 days
#48

Pin box fitted with magnet

Pin box fitted with magnet

100 ea Delivery: 30 days
#49

Highlighter Pen in Assorted Colour

Highlighter Pen in Assorted Colour

150 ea Delivery: 30 days
#50

Gel Pen Add gel Blue Black

Gel Pen Add gel Blue Black

1,000 ea Delivery: 30 days
#51

Gel Pen Kores Blue

Gel Pen Kores Blue

500 ea Delivery: 30 days
#52

Punching machine Single

Punching machine Single

100 ea Delivery: 30 days
#53

Punching Machine Double

Punching Machine Double

100 ea Delivery: 30 days
#54

Permanent marker Pen

Permanent marker Pen

100 ea Delivery: 30 days
#55

White board marker pen

White board marker pen

250 ea Delivery: 30 days
#56

CD Marker Pen

CD Marker Pen

100 ea Delivery: 30 days
#57

File Channel A4 Size

File Channel A4 Size

250 ea Delivery: 30 days
#58

Eraser

Eraser

70 pkt Delivery: 30 days
#59

Scale plastic 12 inch

Scale plastic 12 inch

1,000 ea Delivery: 30 days
#60

Cloth Hessian 102 CMs

Cloth Hessian 102 CMs

100 mtr Delivery: 30 days
#61

Binding Sheet

Binding Sheet

1,000 ea Delivery: 30 days
#62

Carbon Paper Blue

Carbon Paper Blue

24 pkt Delivery: 30 days
#63

Candle

Candle

4 pkt of 10 nos Delivery: 30 days
#64

Clip board

Clip board

200 ea Delivery: 30 days
#65

Correction tape

Correction tape

100 ea Delivery: 30 days
#66

Envelope for DO

Envelope for DO

500 ea Delivery: 30 days
#67

Sharpener

Sharpener

500 ea Delivery: 30 days
#68

Milky Folder

Milky Folder

500 ea Delivery: 30 days
#69

Lamination Pouch A3

Lamination Pouch A3

4 pkt Delivery: 30 days
#70

Lamination Pouch A4

Lamination Pouch A4

14 pkt Delivery: 30 days
#71

Lamination Pouch I-Card

Lamination Pouch I-Card

10 pkt Delivery: 30 days
#72

File Jacket

File Jacket

1,200 ea Delivery: 30 days
#73

Ring Folder

Ring Folder

200 ea Delivery: 30 days
#74

Executive Folder

Executive Folder

150 ea Delivery: 30 days
#75

Fevicol Tube 100 gm

Fevicol Tube 100 gm

100 ea Delivery: 30 days
#76

Talc Sheet

Talc Sheet

2 bundle Delivery: 30 days
#77

Laminated Brown Sheet

Laminated Brown Sheet

250 ea Delivery: 30 days
#78

Gel Pen V5 V7 Uniball

Gel Pen V5 V7 Uniball

750 ea Delivery: 30 days
#79

Photo Paper

Photo Paper

4 pkt of 100 nos Delivery: 30 days
#80

Paper cutter

Paper cutter

100 ea Delivery: 30 days
#81

Steel Scale

Steel Scale

100 ea Delivery: 30 days
#82

Chart Paper

Chart Paper

200 ea Delivery: 30 days
#83

Cello Tape Transparent 5 cms 2 INCH

Cello Tape Transparent 5 cms 2 INCH

100 ea Delivery: 30 days
#84

Cello Tape Brown 5 cms 2 INCH

Cello Tape Brown 5 cms 2 INCH

250 ea Delivery: 30 days
#85

Plain Photo Copier A4 size 100 GSM Bond Paper

Plain Photo Copier A4 size 100 GSM Bond Paper

125 ream Delivery: 30 days
#86

Tape Dispenser

Tape Dispenser

50 ea Delivery: 30 days
#87

Duster

Duster

53 ea Delivery: 30 days
#88

Self Adhesive Envelope A5 A4 A3

Self Adhesive Envelope A5 A4 A3

10 pkt of 50 nos Delivery: 30 days
#89

Double Side Tape 1INCH

Double Side Tape 1INCH

20 ea Delivery: 30 days
#90

L Shape Plastic Folder A5 A4 A3

L Shape Plastic Folder A5 A4 A3

500 ea Delivery: 30 days
#91

Plastic Leaf Sheet A4 A3 FS

Plastic Leaf Sheet A4 A3 FS

500 ea Delivery: 30 days
#92

Lamination Sheet A5 A4 A3

Lamination Sheet A5 A4 A3

50 pkt of 100 nos Delivery: 30 days
#93

Plastic Leaf Folder 30 Pages 50 Pages

Plastic Leaf Folder 30 Pages 50 Pages

50 ea Delivery: 30 days
#94

Binder Clip Crocodile Clip 51 mm 32 mm

Binder Clip Crocodile Clip 51 mm 32 mm

100 ea Delivery: 30 days
#95

Paper Weight

Paper Weight

100 ea Delivery: 30 days
#96

Sutli

Sutli

20 kg Delivery: 30 days

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar office supplies procurement

4

Financial statements (audited or equivalent)

5

EMD payment proof (DD or online transfer) of ₹45,000

6

Technical bid documents showing compliance with office consumables

7

OEM authorizations (if applicable for branded items)

8

Company undertakings on financial standing and non-bankruptcy

Reverse Auction Schedule

Completed

Start

16-Jul-2026, 1:00 pm

End

18-Jul-2026, 12:00 pm

Duration: 48 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for the paper and office supplies tender in Gandhinagar Gujarat 2026

Bidders must submit GST, PAN, financials, and experience certificates; provide EMD of ₹45,000, and 5 advance samples within 5 days of award. Ensure bulk supply aligns with approved samples; comply with delivery to HQ SWAC(U), Gandhinagar. Prepare OEM authorizations if supplying branded items.

What documents are required for the IAF Gandhinagar procurement bid 2026

Required documents include GST registration, PAN card, audited financial statements, experience certificates for office supplies, EMD proof of ₹45,000, technical bid showing compliance, and OEM authorizations if applicable. Ensure submission as per T&C and GEM portal guidelines.

What are the delivery requirements for the IAF paper supplies tender 2026

Delivery must be to HQ SWAC(U), Gandhinagar, Gujarat-382042. The option clause allows up to 25% quantity variation; delivery period adjustments use (additional/ original) × original period with a minimum 30 days. Bulk supply follows approval of advance samples.

How are advance samples handled in the IAF Gandhinagar tender 2026

Submit 5 advance samples within 5 days of award. The buyer provides approval or a modification list within 5 days. If approved, bulk supply must match the sample; delays in buyer approvals extend delivery without LD, per contract terms.

What is the EMD amount for the Gandhinagar office supplies tender 2026

The EMD is ₹45,000. Submit via Demand Draft or online payment as specified in the tender documents. EMD is mandatory to participate and safeguards against bid withdrawal during evaluation.

Are there any specific standards for the office items in this tender Gandhinagar

No explicit ISO/ISI standards are listed; items are standard office consumables (papers, notebooks, envelopes, stationery). Ensure items meet generic quality norms and supplier reputation; confirm any brand-specific authorizations when required.

What is the payment schedule for the IAF procurement of paper and envelopes 2026

Payment terms follow government procurement norms; expect payment after delivery acceptance and supplier submission of required documents. Exact terms (e.g., 30 days) will be specified in the contract, contingent on approved sample and delivery verification.