Hpcl Rajasthan Refinery Limited Facility Management Services LumpSum Electrical O&M Tender 2026 Rajasthan
Progress
Tender Overview
Hpcl Rajasthan Refinery Limited invites bids for Facility Management Services on a LumpSum basis, covering O&M of electrical work with consumables included in the contract cost. The procurement is located in Rajasthan and targets industrial facility management scope. The contract allows up to a 50% adjustment in contract quantity or duration at the time of award and during execution, subject to the service provider’s consent. Bidders must review the attached ATC and SLA documents for complete service scope and performance expectations.
Technical Specifications & Requirements
- No formal technical specifications are published in the primary tender data.
- Scope inferred from title includes LumpSum Facility Management, O&M of Electrical Work, and consumables embedded in contract value.
- Critical contractual levers include 50% quantity/duration variation permissible with consent, and reference to an SLA/Scope of Service in uploaded ATC documents.
- Bidders should anticipate compliance with service-level expectations, safety policies, and site-specific electrical safety protocols as per the ATC.
- Certificates or technical compliance prerequisites are tied to ATC documents; bidders must upload applicable certifications to avoid rejection.
- Given absence of BOQ items, bid evaluation will hinge on financial quotation quality and alignment with SLA terms.
Terms, Conditions & Eligibility
- EMD and exact estimated value are not published in the basic tender data.
- 50% option clause enables contract scope/value increase up to half with bidder consent; applies to lumpsum service contracts.
- Service SLA/Scope of Service details are in the uploaded ATC; bidders must review and align proposals accordingly.
- Bids are contingent on uploading required certificates and documents as per ATC and corrigenda; failure may lead to rejection.
Key Specifications
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Scope: LumpSum Facility Management including O&M of electrical work
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Consumables: Included in contract cost
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Delivery/Site: Rajasthan location (site specifics in ATC)
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Variation: 50% increase/decrease in contract quantity or duration at award/ during execution with consent
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Standards/Certifications: Refer to ATC for required certificates
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BOQ: Not Available (No items listed)
Terms & Conditions
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EMD amount not disclosed in basic data; submit per ATC requirements
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50% scope/duration variation allowed with bidder consent
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ATC governs SLA, scope of service, and certificates
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Consumables included; no separate consumable costs
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Upload all required certificates/documents as per ATC to avoid rejection
Important Clauses
Payment Terms
Not specified in basic data; refer to ATC for final terms and SLA alignment
Delivery Schedule
Not specified in basic data; expect site-specific schedules under SLA in ATC
Penalties/Liquidated Damages
Not specified in basic data; penalties to be defined in SLA/ATC
Bidder Eligibility
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Experience in facility management with electrical O&M exposure
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Financial stability evidenced by current financial statements
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Compliance with site safety and electrical work standards as per ATC
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - Industrial; O&M of Electrical Work; Consumables to be provided by service provider (inclusive in contract cost)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Barmer
Delivery Pincodes
344032
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Dharm Prakash Meena | 344032,HPCL Rajasthan Refinery Limited Project Site Village Sajiyali Roopji Kanthwada and Sambhara Tehsil Pachpadra District Barmer 344032 Rajasthan | Barmer | Rajasthan | 344032 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 7
GeM-Bidding-9911217.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Extended Deadline
19-Oct-2026, 11:30 am
Opening Date
20-Oct-2026, 11:30 am
Update
Extended Deadline
13-Oct-2026, 11:30 am
Opening Date
14-Oct-2026, 11:30 am
Categories
6
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Required Documents
GST registration
Permanent Account Number (PAN) card
Experience certificates demonstrating relevant facility management and electrical O&M experience
Financial statements validating financial stability
EMD documentation (exact amount not specified in data; submit as per ATC)
Technical bid documents
OEM authorizations or service provider certifications (if applicable)
Frequently Asked Questions
Key insights about RAJASTHAN tender market
How to bid for the Rajasthan facility management O&M tender with lump-sum scope?
Bidders must submit the financial bid alongside technical bid, ensure GST and PAN are active, and upload ATC-compliant SLAs. The contract allows up to 50% quantity/duration changes with consent; ensure you agree to potential scope variations and align with the SLA provisions in the uploaded ATC.
What documents are required for Hpcl Rajasthan facility management bid 2026?
Required documents include GST registration, PAN, experience certificates in facility management and electrical O&M, financial statements, EMD documentation, technical bid, and OEM authorizations if applicable. All documents must be uploaded as per ATC and corrigenda terms.
Which consumables are included in the lump-sum facility management contract?
The tender specifies consumables are included in contract cost; no separate line item for consumables. Proposals should reflect this by excluding additional consumable costs and ensuring pricing covers all required electrical spares, safety gear, and maintenance consumables as per SLA.
What are the variation rights in this tender for contract scope?
The buyer may increase or decrease the contract quantity or duration by up to 50 percent at the time of issue and after award, with consent. This applies to lumpsum-based service contracts, and bidders must be prepared to adjust scope accordingly.
What is the role of ATC in Hpcl Rajasthan procurement for this bid?
ATC documents contain the Service Level Agreement, scope of service, and specific terms. Bidders must review and upload required certificates and ensure compliance with the SLA and any site-specific conditions described therein.
When is the delivery/execuction timeline for the O&M electrical work tender?
Exact delivery timelines are not published in the basic data; timelines are defined in the SLA/ATC. Bidders should anticipate site initiation upon contract award and conform to installation and maintenance milestones outlined in the ATC.
What standards or certifications are required for the Hpcl Rajasthan bid?
Standards and certifications are specified in the ATC; bidders must upload the relevant certificates as part of the bid. Typical requirements may include safety and electrical compliance certifications as per site norms.
How does the EMD submission work for this tender in Rajasthan?
The exact EMD amount is not disclosed in the data; bidders must submit EMD as detailed in the ATC. Ensure the EMD is submitted in the prescribed format and timing to avoid bid rejection.