GEM

Eastern Railway Distribution Transformer Tender 3 Phase Up to 200 KVA Bihar BIS License 2025

Bid Publish Date

18-Nov-2025, 11:39 am

Bid End Date

02-Dec-2025, 11:00 am

Bid Opening Date

02-Dec-2025, 11:30 am

Location

MALDA , WEST BENGAL

Progress

Issue18-Nov-2025, 11:39 am
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Categories 8

HIGH VOLTAGE DISTRIBUTION SYSTEM DIRECT TRANSFORMER DISTRIBUTION TRANSFORMER ELECTRICAL SUBSTATION STATIC CONVERTERS TRANSFORMER SUPPLY ELECTRICAL DISTRIBUTION SYSTEM SUB STATION

Tender Overview

Eastern Railway invites a bid for the supply of 3 Phase Distribution Transformers up to 200 KVA to the delivery location in Bhagalpur, Bihar. Scope is limited to the supply of goods with the option Clause allowing quantity variations up to 25%, and delivery timelines anchored to the original delivery period. Bidders must furnish an IS 7098–based test regime and ensure BIS license validity. The procurement emphasizes RITES inspection and NABL/ILAC-lab test reports for compliance, with separate consignments to the stated consignee. The contract requires clear GST invoicing and GeM documentation, plus a dedicated service support channel.

Technical Specifications & Requirements

  • Product category: Distribution Transformer, 3 Phase, Up to 200 KVA
  • Location for delivery: Bhagalpur, Bihar (SSE/G/BGP, 812002)
  • Key compliance: BIS license mandatory; IS 7098 (Part 1) 2025 testing via Govt./NABL/ILAC accredited labs; RITES inspection on materials; GeM contract warranty; E-Way bill and OEM/GeM invoices
  • Documentation at delivery/claim: Tax invoice with GSTIN per supply state, GeM invoice, delivery challan, warranty certificate, inspection certificate, test certificate, bank mandate, cancelled cheque, turnover details for e-invoicing
  • Service support: Dedicated toll-free number and escalation matrix from bidder/OEM
  • Delivery terms: Factored by option clause up to 25% quantity variation, minimum 30 days extended delivery if applicable

Terms, Conditions & Eligibility

  • EMD/ Bid security: Not explicitly stated here; bid must comply with BIS license requirement
  • Eligibility: BIS license mandatory; materials subjected to RITES inspection; IS 7098 Part 1 2025 testing
  • Delivery & payment: Delivery to specified address with separate quantities; payment terms aligned to GeM/consignment processes
  • Penalties/Warranty: Warranty as per GeM contract; penalties/LD not specified in detail here
  • Documentation: GST certificate, PAN, experience certificates, financial statements, EMD/SD details, OEM authorizations, tax invoices, test certificates
  • General conditions: Option to increase quantity by up to 25% during contract; delivery commences from last date of original DO

Key Specifications

  • Product: Distribution Transformer, 3 Phase, Up to 200 KVA

  • Delivery location: Bhagalpur, Bihar (812002)

  • Standards: IS 7098 (Part 1):2025 testing; IS 550 (if referenced elsewhere); BIS license

  • Lab/inspection: RITES inspection; NABL/ILAC accredited lab test reports

  • Documentation: GST-specific invoices by supply state; separate GeM invoice and delivery challan

  • Warranty/After-sales: Warranty per GeM Contract; dedicated service support with escalation matrix

Terms & Conditions

  • Option to increase quantity up to 25% during contract at contracted rates

  • Delivery period anchored to the last date of original delivery order

  • BIS license mandatory for bid submission and acceptance

Important Clauses

Payment Terms

Payment terms aligned to GeM contract; GeM invoice and GST-compliant tax invoice required

Delivery Schedule

Delivery commence from last date of original DO; extended time calculations apply with minimum 30 days

Penalties/Liquidated Damages

Penalties not explicitly detailed; warranty as per GeM contract; LD specifics not provided here

Bidder Eligibility

  • Must hold BIS license and supply BIS-licensed distribution transformers

  • Able to deliver to Bhagalpur, Bihar with separate quantity consignments

  • Compliance with IS 7098 (Part 1) 2025 testing and RITES inspection

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Required Documents

1

GST registration certificate

2

PAN card

3

BIS license (mandatory) with offer

4

Experience certificates for similar transformers supply

5

Financial statements (as per tender requirements)

6

GeM invoice, Delivery Challan, Tax invoice with state-specific GST details

7

Warranty certificate as per GeM Contract

8

RITES inspection certificate (if applicable)

9

Test certificate per GeM contract

10

E-Way Bill document

11

Bank mandate form and cancelled cheque

12

Turnover details for e-invoice thresholds

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for the 3 phase transformer tender in Bihar with BIS license

Bidders should ensure BIS license validity, IS 7098:2025 testing, and RITES inspection readiness. Prepare GST-compliant tax invoices, GeM invoice, delivery challan, and warranty certificates. Include OEM authorizations if applicable and submit all required documents to participate in the Bihar supply tender.

What documents are required for transformer tender in Bhagalpur

Submit: GST certificate, PAN, BIS license, experience certificates for similar transformers, financial statements, GeM invoice, delivery challan, warranty certificate, test certificate, E-Way bill, bank mandate, cancelled cheque, and turnover details for e-invoicing thresholds.

What are the technical standards for IS 7098 transformer testing in this tender

The tender requires testing per IS 7098 (Part 1):2025 in a Govt./NABL/ILAC accredited lab, with inspection by RITES. Ensure test reports accompany the bid or are available on request; supply must meet IS 7098 quality benchmarks for safety and performance.

When is delivery expected for Bhagalpur transformer supply

Delivery timing is tied to the last date of the original delivery order, with possible extension calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days; extension may span the original delivery period if required.

What is the role of RITES inspection in this tender

RITES inspection mandates material inspection prior to bill clearance. Suppliers must provide inspection certificates and ensure material conformity to IS/IS 7098 standards; non-compliance may affect bill processing and warranty validation.

What are the payment terms for the transformer supply contract

Payment terms align with GeM contract; ensure GST invoicing matches supply state; include GeM invoice, delivery challan, and warranty certificates to enable timely payment upon successful delivery and inspection.

How to ensure eligibility for the Bihar transformer bid in 2025

Meet BIS license requirement, comply with IS 7098:2025 testing, pass RITES inspection, provide OEM authorization if required, and submit all mandatory documents (GST, PAN, financials, EMD, test reports) along with bid as per GeM guidelines.

What is required for service support in this transformer tender

Bidder/OEM must provide a dedicated toll-free service number and an escalation matrix for service support; ensure after-sales responsiveness to dispatch replacements or repairs within agreed response times per GeM contract.

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