Rourkela Steel Plant Oil Quenching Servo Quench Tender 2026 Odisha ISO/IS standards 12-Month Guarantee
Bid Publish Date
05-Nov-2026, 6:59 pm
Bid End Date
16-Nov-2026, 6:00 pm
Location
Progress
Key Highlights
- • Single-tender procurement from IOCL only; other offers not acceptable
- • Delivery schedule: 12,600 L within 30 days; 14,700 L within 150 days
- • Packaging requirement: steel drums with epoxy coating
- • Guarantee: 12 months from use or 18 months from supply; test certificates mandatory at supply
- • GeM landing-cost pricing; GST and all duties included; no deviations
- • Annexure-A and Annexure-I mandatory with bid; authorized signatory stamp required
- • Risk purchase clause active for non-performance with 15-day cure period
- • Inspection: test certificates accompanying material supply
Tender Overview
Rourkela Steel Plant (SAIL) invites bids for the supply of oil in steel drums with epoxy coating, to be delivered in two installments: 12,600 litres within 30 days and 14,700 litres within 150 days from PO placement, in Sundergarh, Odisha. The order is limited to a single tender from IOCL and requires test certificates at the time of supply. The contractor must price on a landed-cost basis via GeM, inclusive of GST and all duties. A 12-month guarantee from the date of use or 18 months from supply applies, whichever is earlier. Annexures A and I must accompany the bid, and risk-purchase provisions may apply for non-performance.
Technical Specifications & Requirements
- Delivery schedule: 12,600 L within 30 days, 14,700 L within 150 days post-PO.
- Packaging: Oil must be packaged in steel drums with epoxy coating.
- Guarantee/Certificates: Guarantee & test certificates to be furnished at the time of supply; warranty period: 12 months from date of use or 18 months from date of supply.
- Documentation: Submit Annexure-A and Annexure-I (Composite Declaration) with stamp and signature of authorized representative.
- Compliance: Prices on GeM must reflect landed cost; no deviations from terms/ATC allowed; unsatisfactory past performance may lead to rejection.
- Inspection: Test certificates along with material supply.
Terms, Conditions & Eligibility
- EMD: Not applicable.
- Eligibility: Bid submission restricted to single-tender procurement from IOCL; other offers not acceptable.
- Delivery terms: Per the PO delivery schedule; failure may trigger risk-purchase.
- Payment terms: GeM landed-cost basis implies GST/duties included; explicit payment terms not stated beyond landed-cost pricing.
- Penalty/Risk Purchase: RSP may pursue risk-purchase actions for non-performance after due notice.
- Submission requirements: Include filled Annexure-A and Annexure-I; no need to upload extraneous documents; pre-bid queries via the platform.
- Quality: Guarantee certificates to be provided with supply; supplier must maintain quality for the contract term.
Key Specifications
-
- Delivery schedule: 12,600 L within 30 days, 14,700 L within 150 days from PO
-
- Packaging: steel drums with epoxy coating
-
- Guarantee: 12 months from date of use or 18 months from date of supply
-
- Certificates: test certificates to be furnished at supply
-
- Documentation: Annexure-A and Annexure-I with authorized signature
Terms & Conditions
-
Important: Single-tender IOCL procurement, no alternative offers
-
Delivery within 180 days total; staged quantities as specified
-
GeM landed-cost pricing; GST included; no deviations allowed
Important Clauses
Payment Terms
Prices must reflect landed-cost basis via GeM; GST and all duties included; explicit payment terms not specified beyond pricing
Delivery Schedule
12,600 L delivered within 30 days; remaining 14,700 L delivered within 150 days from PO
Penalties/Liquidated Damages
Risk purchase may be invoked if supplier fails to perform after 15 days' notice; PO terms govern penalties
Bidder Eligibility
-
Must participate in single-tender IOCL procurement
-
Demonstrate ability to supply 27,300 L oil in two tranches within specified days
-
Provide test certificates and guarantee documentation with supply
Tender Data
Bid Details
Quantity
27300
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
71210100320050 - OIL, QUENCHING, SERVO QUENCH HS, 0.2MGKOH/G
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
12600
Delivery Locations
1
Delivery Cities
Sundargarh
Delivery Pincodes
769011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pramod Kumar Biswal | 769011,Office of GM I/c Stores & Inspection, Rourkela Steel Plant, Rourkela | Sundargarh | Odisha | 769011 | - | 12600 | - |
Authority Records
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Documents 4
GeM-Bidding-10132918.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
PAN card
Experience certificates relevant to prior oil supply
Financial statements (as required by T&C)
EMD/Security deposit documentation: Not applicable per tender
Technical bid documents showing compliance with packaging and QC
OEM authorizations (if applicable) and supplier certifications
Duly-filled Annexure-A and Annexure-I with stamp and signature
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for oil supply tender in sundergarh Odisha 2026?
Bidders must submit Annexure-A and Annexure-I with authorized stamp, provide test certificates at delivery, and price on GeM as landed cost including GST. The contract is restricted to IOCL single-tender procurement; ensure compliance with packaging (epoxy-coated steel drums) and schedule (12,600 L in 30 days, 14,700 L in 150 days).
What documents are required for IOCL RSP oil supply tender in Odisha?
Required documents include GST registration, PAN, experience certificates for oil supply, financial statements, Annexure-A and Annexure-I with signature, any OEM authorizations if applicable, and technical bid materials showing packaging and QC compliance. EMD is not applicable for this tender.
What are the delivery timelines for the oil in steel drums tender?
Delivery must be completed in two installments: 12,600 L within 30 days of PO, and 14,700 L within 150 days of PO. The total delivery window is 180 days from PO issuance, with risk-purchase provisions if schedule not met.
What warranty and certificates accompany the oil supply contract?
A guarantee and test certificates must be furnished at the time of supply. Warranty runs for 12 months from date of use or 18 months from the date of supply chosen by whichever is earlier. Certificates must accompany each delivery.
What are the packaging requirements for the oil tender in Odisha?
Oil must be packaged in steel drums with epoxy coating to prevent contamination and ensure compatibility with storage and handling. Packaging must align with BIS/IS quality norms and be verifiable via test certificates supplied with each delivery.
What are the payment terms for GeM landed-cost pricing in this tender?
All bids must reflect GeM landed-cost pricing, including GST and all duties. The tender specifies no separate upfront payment; the quoted landed cost governs the financial transaction, with payment timing aligned to PO terms and supply acceptance.
How is eligibility restricted for this RSP tender in Odisha?
Eligibility is tied to a single-tender IOCL procurement approach; offers from other suppliers are not acceptable. Bidders must demonstrate capability to supply the total quantity within the stated schedule and provide required Annexures and certificates.
What happens if performance is unsatisfactory in this RSP tender?
Rourkela Steel Plant may reject offers with unsatisfactory past performance and may invoke risk-purchase actions after a formal 15-day cure period. This ensures uninterrupted supply and adherence to delivery commitments.