Northern Railway Parcel Handling Tender Moradabad Uttar Pradesh - FM Circular 26 2025 Outsourcing 2 Years
Bid Publish Date
22-Oct-2026, 7:00 pm
Bid End Date
13-Nov-2026, 3:00 pm
EMD
₹2,73,860
Value
₹2,47,70,400
Location
Progress
Tender Overview
Northern Railway (Indian Railways) invites bids for outsourcing the handling of booked parcels and luggage packages, along with related activities, at Cluster 2 BE RMU and SPN stations under FM Circular 26 of 2025 for a period of 2 years. The engagement covers ground handling and associated tasks as part of a service contract with an estimated value of ₹24,770,401 and an earnest money deposit (EMD) of ₹273,860. The scope emphasizes outsourcing of non-core parcel operations with potential quantity/duration adjustments up to 25% as per the contract variant rules. Bidders should align with railway compliance, security, and service standards while ensuring seamless parcel flow at the specified stations.
Technical Specifications & Requirements
- No detailed technical specifications are published in the tender data. The procurement focuses on outsourcing services for handling booked parcels and luggage. Potential service aspects include—parcel intake, sorting, loading/unloading, tracking, customer service at stations, and coordination with station masters.
- EMD submission options: DD in favour of Sr.DFM Northern Railway, Moradabad, Fixed Deposit Receipt (FDR) in bidder’s name, or Banker’s Cheque, with hardcopy delivery within 5 days of bid end/opening. Post-award, performance security can be DD or FDR; delivery of hard copies within 15 days.
- Contract flexibility includes up to 25% variation in scope or duration; lumpsum adjustments permitted with bidder consent.
Terms & Eligibility
- EMD/Performance Security options: DD, FDR, or BC; delivery of hard copies within the specified days.
- No sub-contracting or assignment without prior written consent; joint and several liability retained by the principal contractor.
- 2-year contract term with potential 25% adjustment; bidders must comply with general GeM terms and railway procurement norms.
Key Specifications
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Product/Service: Outsourcing of handling booked parcels and luggage at Cluster 2 BE RMU and SPN stations
-
Estimated contract value: ₹24,770,401
-
EMD: ₹273,860
-
Contract duration: 2 years with up to 25% variation in quantity or duration
-
EMD submission methods: DD, FDR, or BC; hardcopy delivery within 5 days of bid end/opening
-
Performance security: can be provided as DD or FDR post-award; hardcopy delivery within 15 days
-
No BOQ items published; scope described in terms of FM Circular 26 of 2025
Terms & Conditions
-
25% contract quantity/duration adjustment allowed during issuance and execution
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No assignment or subcontracting without prior written consent from the buyer
-
Multiple EMD/PBG options with defined delivery timelines for hardcopies
-
Joint and several liability of the main contractor with assignee/sub-contractor
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Contract performance framed under Indian Railways procurement norms
Important Clauses
Payment Terms
EMD can be settled via DD/FDR/BC; performance security may be DD/FDR with delivery of hardcopy within 15 days of award
Delivery Schedule
Hardcopy EMD/submission documents must reach within 5 days of bid end/opening; post-award, security documents must reach within 15 days
Penalties/Liquidated Damages
Definitions of LDs are not specified in the data; bidders must assume standard railway LD frameworks per contract
Bidder Eligibility
-
Experience in outsourcing or handling of parcels/luggage in railway or large-station environments
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Demonstrated financial capability to support a ₹24.77M contract
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Compliance with Indian Railways procurement norms and FM Circular 26 of 2025
Tender Data
Bid Details
Quantity
1
Similar Category
Handling and Transport on Lumpsum Basis
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Outsourcing of handling of booked parcels and luggage packages along with other activities in terms of FM Circular 26 of 2025 for Cluster 2 BE RMU and SPN station for a period of 02 years
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
30
Delivery Details
Delivery Locations
1
Delivery Cities
Moradabad
Delivery Pincodes
244001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Shashi Kant Saxena | 244001,Office of the Sr. DMM, DRM Office, Northern Railway, Moradabad | Moradabad | Uttar Pradesh | 244001 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 12
GeM-Bidding-10069229.pdf
Main Document
Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar parcel handling/outsourcing services
Financial statements demonstrating capabilities for a ₹24.77M contract
EMD submission document (DD/FDR/BC) and proof of payment
Technical bid compliance documents, if any
OEM authorizations or subcontractor arrangements (if any)
Frequently Asked Questions
How to bid for parcel handling tender in Moradabad railway
Bidders should prepare GST, PAN, experience certificates, and financials; submit EMD via DD/FDR/BC with scanned copy and hardcopy to be delivered within 5 days of bid end. Ensure compliance with FM Circular 26 of 2025 and railway norms.
What documents are required for Northern Railway outsourcing bid
Required documents include GST certificate, PAN, experience certificates, financial statements, EMD proof (DD/FDR/BC), technical bid documents, and any OEM authorizations. Sub-contracting requires written consent from the buyer.
What are the EMD submission methods for this tender
EMD can be submitted as Account Payee DD in favour of Sr.DFM Northern Railway, Moradabad; or fixed deposit receipt; or banker’s cheque. Submit scanned proof with bid and deliver hard copies within 5 days of bid end/opening.
What is the contract duration and variation allowance
The contract duration is 2 years with permitted variation up to 25% for both quantity and duration. Such changes require consent of the service provider and must be executed per the contract terms.
What standards govern this parcel handling procurement
The procurement follows Indian Railways norms and FM Circular 26 of 2025. Specific technical standards are not published, but compliance with railway service standards, security, and safety guidelines is expected.
When is the bid submission deadline and payment terms
Bid submission requires timely EMD submission with scanned proof; payment terms follow railway norms per contract, typically milestone-based or after delivery, with applicable penalties for non-performance per LD provisions.