GEM

South Eastern Coalfields Limited Drill Drive Kit and Related Components Tender UMARIA Madhya Pradesh 2025 ISI/ISO Standards

Posted

31 Oct 2025, 07:50 pm

Deadline

21 Nov 2025, 10:00 am

EMD

₹1,739

Value

₹19,89,982

Location

UMARIA , MADHYA PRADESH

Progress

Issue31 Oct 2025, 07:50 pm
AwardPending
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Quantity

307

Category

Rotary Actuator_PN_611B050000108

Bid Type

Two Packet Bid

Tender Overview

The procurement is issued by South Eastern Coalfields Limited (Coal India Limited) for a broad set of drill drive components including Drill Drive Unit Kit, lever kits, idler sprockets, bushings, seals, valves, bearings, and related sub-assemblies listed under the PN codes. The estimated contract value is ₹19,98,981.50, with an EMD of ₹1,739. The location is UMARIA, Madhya Pradesh 484551. The tender emphasizes a variable quantity clause up to ±25% from the bid quantity and a potential extension of delivery timelines proportional to quantity changes, with a minimum extension of 30 days. Vendors must adhere to GST and invoicing rules and provide mandatory certifications specified in the bid package.

Technical Specifications & Requirements

  • Product scope includes 32 item catalog comprising drill drive components and accessories (e.g., drill guide assemblies, hydraulic seal kits, wear pads, relief valve cartridges, flow regulator valves, ball valves, control valves, rotary actuators, idler sprockets, shafts, and OEM-specific kits) sourced against PN numbers.
  • No explicit physical dimensions or performance specs are listed in the provided data; bidders should rely on BOQ item descriptions and OEM parts lists.
  • Required documentation includes BIS/type-test certificates and other product certifications as prescribed in the bid document; warranty is specified as 1 year from final acceptance.
  • The bidder must verify GST applicability and ensure GST invoicing on GeM portal per consignees’ GSTIN and bank EFT mandate compliance.

Terms, Conditions & Eligibility

  • EMD: ₹1,739; delivery obligations subject to the option clause allowing ±25% quantity variation.
  • Warranty: 1 year from final acceptance of goods.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; BIS/type-test certificates and OEM authorizations as per product specifications.
  • Payment & GST: GST payable per actuals or lower of quoted rate; invoice must reflect consignee GSTIN and GeM upload requirements.
  • Delivery schedule references original and extended delivery periods, with minimum 30 days extension for option-based quantity changes.

Key Specifications

  • Product scope includes Drill Drive Unit Kit and related components against PN numbers

  • Estimated value: ₹19,98,981.50; EMD: ₹1,739

  • Delivery terms allow ±25% quantity variation with corresponding delivery time adjustments

Terms & Conditions

  • Option clause permits 25% quantity increase/decrease during and after contract

  • GST compliance with consignee GSTIN; GST invoicing via GeM portal

  • 1-year warranty from final acceptance; BIS/type-test certificates required

Important Clauses

Payment Terms

GST payable as actuals or at the lower quoted rate; invoice in consignee name; GeM portal GST upload and payment proof required

Delivery Schedule

Delivery period linked to original order; extension proportional to quantity variation with a minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated in provided data; apply standard SECL terms per contract

Bidder Eligibility

  • Manufacturer or authorized supplier of PN-specified drill drive components

  • Proven experience delivering similar safety-critical components to government entities

  • Valid GST registration, PAN, and financial standing to support performance bond if required

Bill of Quantities (BOQ) 32 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Drill Drive Unit Kit_PN_611B070000553 Drill Drive Unit Kit_PN_611B070000553 4 nos [email protected] 60
2 Lever Kit Drill Valve_PN_EEA0018878 Lever Kit Drill Valve_PN_EEA0018878 3 nos [email protected] 60
3 Idler sprocket_PN_611A060000035 Idler sprocket_PN_611A060000035 8 nos [email protected] 60
4 Bush_PN_611A060000036 Bush_PN_611A060000036 10 nos [email protected] 60
5 Cartridge CRV_PN_EEA0018939 Cartridge CRV_PN_EEA0018939 5 nos [email protected] 60
6 Dust Seal Ring_PN_EEA0019671 Dust Seal Ring_PN_EEA0019671 10 nos [email protected] 60
7 Control Valve service_PN_611B050000281 Control Valve service_PN_611B050000281 1 nos [email protected] 60
8 Chain Tension Bracket_PN_611A020000259 Chain Tension Bracket_PN_611A020000259 5 nos [email protected] 60
9 Complete Seal Kit_PN_EEA0022991 Complete Seal Kit_PN_EEA0022991 4 nos [email protected] 60
10 Hy Motor_PN_611B050000143 Hy Motor_PN_611B050000143 2 nos [email protected] 60
11 Seal kit_PN_EEA0021535 Seal kit_PN_EEA0021535 1 nos [email protected] 60
12 Shaft seal_PN_EEA0019089 Shaft seal_PN_EEA0019089 3 nos [email protected] 60
13 Ball bearing_PN_G275 Ball bearing_PN_G275 18 nos [email protected] 60
14 Oring_PN_EEA0021653 Oring_PN_EEA0021653 34 nos [email protected] 60
15 KitPilot valve_PN_EEA0016907 KitPilot valve_PN_EEA0016907 3 nos [email protected] 60
16 Control kit_PN_EEA0017382 Control kit_PN_EEA0017382 2 nos [email protected] 60
17 Wear pad_PN_EEA0018935 Wear pad_PN_EEA0018935 60 nos [email protected] 60
18 Rotary Actuator_PN_611B050000108 Rotary Actuator_PN_611B050000108 1 nos [email protected] 60
19 RELIEF VALVE Cartridge_PN_77722550 RELIEF VALVE Cartridge_PN_77722550 10 nos [email protected] 60
20 OVERCENTER VALVE_PN_88366329 OVERCENTER VALVE_PN_88366329 1 nos [email protected] 60
21 Flow regulator Valve_PN_78320720 Flow regulator Valve_PN_78320720 1 nos [email protected] 60
22 Flow Rregulator Valve_PN_78320768 Flow Rregulator Valve_PN_78320768 2 nos [email protected] 60
23 Ball Valve_PN_77006677 Ball Valve_PN_77006677 3 nos [email protected] 60
24 Check Valve_PN_77728871 Check Valve_PN_77728871 3 nos [email protected] 60
25 Drive Shaft new model_PN_611A020000670 Drive Shaft new model_PN_611A020000670 6 nos [email protected] 60
26 Locking bolt new model_PN_611A060000135 Locking bolt new model_PN_611A060000135 60 nos [email protected] 60
27 Shim_PN_EEA0018936 Shim_PN_EEA0018936 25 nos [email protected] 60
28 Bearing_PN_BEG170 Bearing_PN_BEG170 12 nos [email protected] 60
29 drill slide_PN_611B020000255 drill slide_PN_611B020000255 3 nos [email protected] 60
30 DRILL GUIDE ASSY_PN_611A070000490 DRILL GUIDE ASSY_PN_611A070000490 1 nos [email protected] 60
31 Idler sprocket 1 Pitch_PN_250B060000055 Idler sprocket 1 Pitch_PN_250B060000055 4 nos [email protected] 60
32 RPP REGULATOR_PN_78320719 RPP REGULATOR_PN_78320719 2 nos [email protected] 60

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate duly certified by Bank

5

BIS licence and type test certificates (as prescribed)

6

OEM authorization(s) for supplied PNs

7

GST invoice format and GST portal screenshot confirming GST payment

Frequently Asked Questions

How to bid for SECL drill drive kit tender in UMARIA 2025?

To bid, ensure you meet eligibility for government supply of PN-coded drill components, attach PAN, GSTIN, cancelled cheque, EFT mandate, BIS/type-test certificates, and OEM authorizations. Provide 1-year warranty commitment, GST invoicing on GeM, and comply with the option clause allowing ±25% quantity changes.

What documents are required for SECL equipment tender in MP 2025?

Submit PAN card, GSTIN, cancelled cheque, EFT mandate, BIS/type-test certificates, OEM authorizations, and GST-compliant invoice. Ensure the GeM portal GST invoice and payment proof are uploaded; include warranty terms and overall compliance with safety standards.

What are the technical specifications for PN-coded components in this SECL tender?

The tender lists 32 PN-coded items including drill drive unit kits, idler sprockets, seals, and valves. No detailed dimensions provided here; bidders must reference OEM part lists, PN numbers, and the BOQ to ensure exact compatibility and performance ratings.

When is the delivery window and how does it handle quantity changes?

Delivery is tied to the original delivery order; if quantity increases/decreases by up to 25%, the extension is computed as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.

What is the EMD for this SECL procurement and how is it paid?

The EMD is ₹1,739. Payment terms follow GST rules; no split payment is described here. Ensure the EMD is submitted as per bid conditions and equivalent to specified percentage of estimated value.

Which certifications are mandatory for PN-components in this tender?

Bidders must upload BIS licence and type-test certificates, plus any OEM authorizations. These certifications ensure compliance with product standards and government procurement requirements for PN-coded drill components.

What GST considerations should bidders prepare for in this tender?

Bidders must determine applicable GST and provide GSTIN-based invoicing. GST payment proof must be uploaded on GeM; reimbursement is subject to actuals or the lower quoted rate, capped by quoted GST percentage.

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