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Eastern Coalfields Limited Security Spare Parts Procurement Rajmahal Area - 12 Month Warranty 2025

Bid Publish Date

26-Oct-2025, 12:13 pm

Bid End Date

07-Nov-2025, 1:00 pm

Location

GODDA , JHARKHAND

Progress

Issue26-Oct-2025, 12:13 pm
AwardPending
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Quantity

158

Category

TITLE 10

Bid Type

Two Packet Bid

Key Highlights

  • • Option Clause allowing ±25% quantity variation during contract and currency; delivery time adjusts proportionally with a 30-day minimum.
  • • Mandatory documents: PAN, GST certificate, cancelled cheque, EFT mandate; authenticated with official seal.
  • • Prices must be firm until completion; bidder must certify lowest price charged to all Govt organizations including Coal India and subsidiaries.
  • • FOR destination up to Area Store, Rajmahal Area, ECL; HSN code to be mentioned on tendered items.
  • • Warranty: 12 months from installation or 18 months from supply; defective items replaced at bidder cost.

Categories 15

BATTERY ADHESIVE ADHESIVE TAPE AUTOMOTIVE CABLE DRESSING MATERIAL SOCKET BOX BOX END WRENCHES GLUCOMETER TAPE SUPPLY WRENCH CABLE BULB RING WRENCHES AND DRIVERS

Tender Overview

Eastern Coalfields Limited (Coal India Limited) invites bids for a 10-item BoQ under the Coal India subsidiary framework, for FOR destination up to Area Store, Rajmahal Area, ECL. The contract permits a 25% quantity variation during and after award, with delivery windows calculated from the original period. Bidders must ensure financial standing free of liquidation, provide PAN, GST, cancelled cheque, and EFT mandate. Prices must be firm through completion, and the vendor must honor lowest price to Govt/PSU commitments. A 12-month warranty from installation or 18 months from supply is specified, with defective parts replaced at bidder cost. GST applicability is bidder-determined with actual rate reimbursement cap. The procurement emphasizes compliance with statutory documents and a standard warranty regime.

Technical Specifications & Requirements

  • Item scope includes a set of 10 unnamed line items; precise quantities not disclosed in the BoQ.
  • Delivery terms: FOR destination up to Area Store, Rajmahal Area, ECL; delivery schedule tied to order/extended periods as per option clause.
  • Warranty: 12 months from installation or 18 months from supply, whichever is less.
  • Quality/Compliance: Submit PAN, GST certificate; HSN code to be mentioned on tendered items. Supplier must certify rates are the lowest to all Govt org/PSU including Coal India.
  • ATC basics: Rates firm till completion; GST handling per bidder; price validation across Govt entities.

Terms & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% during contract; extended delivery time proportional to quantity change (minimum 30 days).
  • Financial Standing: Bidder must not be undergoing liquidation or similar proceedings; submit a signed undertaking.
  • Documentation: Submit PAN, GSTIN, cancelled cheque, EFT mandate; ensure all certificates/documents are authenticated with official seal.
  • GST & Pricing: GST as applicable; reimbursement capped to actuals or quoted rate, whichever is lower; certify prices as lowest to Govt/PSU.
  • Warranty/Penalties: 12-month warranty from installation or 18 months from supply; defective items replaced at bidder cost.
  • Delivery/Payment: Prices fixed till supply completion; payment terms aligned to govt norms (not explicitly stated in excerpt).

Key Specifications

  • BOQ comprises 10 items; exact quantities unspecified

  • Delivery term: FOR destination up to Area Store, Rajmahal Area, ECL

  • Warranty: 12 months from installation or 18 months from supply

  • Prices: firm through supply completion, with certification of lowest price to Govt/PSU

  • Documentation: PAN, GST, cancelled cheque, EFT mandate; GST handling as per bidder

Terms & Conditions

  • Quantity variation up to 25% during/within contract with proportional delivery extension

  • Firm price commitment until final delivery; GST handling per actuals or quoted rate

  • Mandatory financial/identity documents: PAN, GST, cancelled cheque, EFT mandate

Important Clauses

Payment Terms

Prices shall remain firm till completion; GST reimbursement per actuals or applicable rate whichever is lower.

Delivery Schedule

Delivery period starts from the date of original delivery order; extended period calculated by (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not explicitly stated; defective parts replaced at bidder cost; 12-month/18-month warranty enforces remediation.

Bidder Eligibility

  • Not under liquidation or court receivership; financial stability demonstrated

  • Must meet GST compliance and provide PAN, GSTIN, EFT mandate

  • Ability to supply across FOR Rajmahal Area with firm price commitments

Documents 4

GeM-Bidding-8513201.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Eastern Coalfields Limited

GODDA, JHARKHAND

Posted: 1 October 2025
Closed: 16 October 2025
GEM

Bill of Quantities (BOQ) 10 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 TITLE 1 WRENCH BOX END. 18X19MM. RING 5 ea [email protected] 30
2 TITLE 2 FLAT WRENCH 18X19MM 5 ea [email protected] 30
3 TITLE 3 WRENCH BOX END. 12X13MM. RING 10 ea [email protected] 30
4 TITLE 4 BOLT. HEX. HT. 10.9 .HALF. M20. 100MM. NUT. WASHER 10 ea [email protected] 30
5 TITLE 5 SOCKET WRENCH SET 14 TO 24 MM. 1 BY 2 IN 1 ea [email protected] 30
6 TITLE 6 H3 BULB 50 ea [email protected] 30
7 TITLE 7 STEELGRIP ADHESIVE TAPE. 3 BY 4 IN X 10M 50 ea [email protected] 30
8 TITLE 8 THREAD LOCKER 10 ea [email protected] 30
9 TITLE 9 ELECTRIC COMPONENT CLEANER. CRC 226 15 ea [email protected] 30
10 TITLE 10 BATTERY CABLE 38FT PART NO. M4302005 2 ea [email protected] 30

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Required Documents

1

PAN Card copy

2

GSTIN certificate copy

3

Cancelled cheque copy

4

EFT Mandate duly certified by bank

5

Authenticated certificates/documents per ATC/Corrigendum

6

Bidder undertaking of non-liquidation status

7

Tender-specific certificates demonstrating compliance with GST applicability and price declarations

8

Any OEM authorizations or technical compliance certificates if required by ATC

Frequently Asked Questions

Key insights about JHARKHAND tender market

How to bid on the Rajmahal Area tender with ECL requirements?

Bidders must submit PAN, GST certificate, cancelled cheque, and EFT mandate with authenticated seals. Ensure the bid includes PAN/GST, price certificates asserting lowest govt prices, and firm rates through completion. ConfirmFOR Rajmahal Area delivery terms and 12-18 month warranty clauses before submission.

What documents are required for Eastern Coalfields Limited procurement?

Required documents include PAN Card copy, GSTIN, Cancelled cheque, EFT Mandate, and any OEM authorizations. Ensure all certificates are authenticated with official seal and that GST is correctly applied and claimed per actuals or quoted rates.

What are the delivery terms for the Rajmahal Area procurement?

Delivery is FOR destination up to Area Store, Rajmahal Area, ECL. The option clause allows +/-25% quantity variation with proportional extension; minimum 30 days added if extended. Delivery starts from the original delivery order date.

What warranty is required for supplied spares under this tender?

Warranty required is 12 months from installation or 18 months from supply, whichever is less. Rejected or defective items must be replaced at bidder cost; ensure spare parts availability aligns to this window.

How are prices treated in this government procurement?

Prices must be firm till completion. Bidders must certify that quoted rates are the lowest charged to all Govt/PSU entities including Coal India and subsidiaries; GST reimbursement as actuals or applicable rate, whichever is lower.

What is the scope of quantity variation in this bid?

The purchaser may increase/decrease quantity by up to 25% of bid quantity at award and during the currency of the contract, with delivery time adjusted accordingly and a minimum 30 days.

Which documentation validates the bidder's financial standing for this tender?

Bidder must provide an undertaking confirming no liquidation, no court receivership, or bankruptcy. This is required alongside standard company documents and bankable EFT mandate.

What is the importance of HSN codes in this tender?

HSN codes must be mentioned on tendered items to ensure correct GST classification. This supports accurate GST computation and compliance with government procurement tax practices.