Banaras Locomotive Works A3 Size Multifunction Printer Tender Varanasi 2026 - MFP Q2 Supply & Installation
Bid Publish Date
19-Oct-2026, 11:05 am
Bid End Date
29-Oct-2026, 11:00 am
Value
₹1,98,900
Location
Progress
Tender Overview
Banaras Locomotive Works, Indian Railways, invites bids for an A3 Size Multifunction Printer (MFP) under the Q2 category, with an estimated value of ₹198,900. Scope covers Supply, Installation, Testing and Commissioning at the BLW Varanasi address (Room No.16, Vigilance Cell, Admin Building). Bidder must accommodate a 25% quantity option during contract and during currency, at contracted rates. Warranty must be as per specifications, with OEM certificates at delivery, and post-delivery service support across India, including installer training. Delivery hours are 10:30 AM–4:30 PM (Mon–Fri) and 10:30 AM–12:30 PM (Sat). Unique compliance features include post-receipt inspection by the consignee and pre-dispatch inspection only if ATC specifies. The project emphasizes a robust after-sales network and timely installation at BLW Varanasi.
Technical Specifications & Requirements
- Scope of supply: Supply, Installation, Testing and Commissioning (SIT&C) of the MFP.
- Location: O/o, Dy.CVO/BLW, Varanasi (UTTAR PRADESH) PIN-221004.
- Warranty: OEM warranty certificates to be submitted at delivery; warranty as per product specifications.
- Installation & Service: Must have established Installation, Commissioning, Training, Troubleshooting and Maintenance service network in INDIA; upload service center details near consignee destinations.
- Inspection: Post Receipt Inspection at consignee site; NA for pre-dispatch if not specified in ATC; BLW conducts final acceptance.
- Delivery window: 10:30 AM–4:30 PM, Mon–Fri; 10:30 AM–12:30 PM on Saturday.
Terms, Conditions & Eligibility
- Delivery terms: Quantity can be increased/decreased by up to 25% of bid quantity; extended delivery period follows the option formula.
- Warranty & documentation: OEM warranty certificates required at delivery; certificates must be uploaded with bid.
- Inspection: Acceptance contingent on BLW post-receipt inspection; nominated inspection agency as per ATC/Buyer decision.
- Eligibility criteria: Demonstrate installation and maintenance capability in India; provide service centers near consignee; ensure compliance with warranty and post-sales support.
Key Specifications
-
Product/service names: A3 size Multifunction Printer (MFP)
-
Quantity/scope: Supply, Installation, Testing & Commissioning
-
Delivery location: O/o, Dy.CVO/BLW Varanasi, Room No.16
-
Warranty: OEM warranty certificates to be submitted at delivery
-
Service requirement: India-wide after-sales support with local service centres
-
Inspection: Post Receipt Inspection by consignee; pre-dispatch inspection if ATC requires
-
Option clause: Order quantity may change by up to 25% at contract rates
Terms & Conditions
-
Option Clause permits ±25% quantity adjustment during and after contract
-
OEM warranty certificates must accompany delivery and be uploaded
-
Post-receipt inspection by BLW Varanasi is mandatory for acceptance
Important Clauses
Payment Terms
Payment terms referenced in ATC; ensure submission of OEM warranties and installation certificates
Delivery Schedule
Delivery to BLW Varanasi within the extended delivery period if option is exercised
Penalties/Liquidated Damages
LDs and penalties will be as per standard buyer terms; exact rates in ATC
Bidder Eligibility
-
Indian-based installation, commissioning and maintenance capability
-
Presence of service centres near BLW Varanasi
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Experience in supplying A3 MFPs or similar printers
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A3 Size Multifunction Printer (MFP) (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Varanasi
Delivery Pincodes
221004
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rajendra Kumar Banerjee | 221004,Office of the Dy.CVO, DLW Administrative Building, Diesel Locomotive Works | Varanasi | Uttar Pradesh | 221004 | 1 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-10055076.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST certificate
PAN card
Experience certificates (similar MFP projects)
Financial statements ( audited if available )
EMD documents or alternative payment security as per ATC
Technical bid documents demonstrating SIT&C capability
OEM authorization / warranty certificates
Details of service centres near BLW Varanasi
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for A3 MFP tender in Varanasi?
Bidders must submit GST, PAN, experience certificates, financial statements, and EMD as per ATC. Provide OEM authorization and warranty certificates, demonstrate SIT&C capability, and upload service center details near BLW Varanasi. The bid requires compliance with the option clause and post-receipt inspection.
What documents are required for BLW Varanasi printer tender 2026?
Required documents include GST registration, PAN, experience certificates of relevant MFP supply, audited financial statements, EMD proof, technical bid demonstrating SIT&C, OEM authorization, warranty certificates, and service center details near the consignee in Varanasi.
What are the installation requirements for A3 MFP at BLW?
Installation must be carried out under SIT&C scope, with training and troubleshooting included. Service centres in INDIA must support post-installation maintenance, and installation proof should be submitted along with the OEM warranty certificates at delivery.
When is the delivery window for BLW Varanasi printer bid?
Delivery must be within the contract period; standard delivery hours are 10:30 AM to 4:30 PM Monday to Friday and 10:30 AM to 12:30 PM on Saturday at BLW Varanasi.
What is the scope of supply for the A3 MFP tender?
Scope covers Supply, Installation, Testing and Commissioning of the A3 size Multifunction Printer, with post-delivery warranty support and on-site installation, training, and troubleshooting across INDIA per OEM standards.
What is the 25% option clause in the BLW tender?
The purchaser may increase or decrease the bid quantity by up to 25% at contract award and during the currency of the contract at contracted rates; delivery time adjusts based on the formula provided, minimum 30 days.