HQIDS Department of Military Affairs Procurement: Floor Cleaner Liquid to Grass Cutting Wire Tender 2025

Tender Overview

HQIDS (Department of Military Affairs) seeks procurement across multiple product lines including FLOOR CLEANER LIQUID, LIQUID HANDWASH, GLASS CLEANER LIQUID, HERBAL SOLUTION, SPRAY ROOM AIR FRESHNER, EXO DISHWASHING ANTIBACTERIAL BAR, and GRASS CUTTING WIRE AND FILTER. Estimated value is ₹148,250.00 with a seven-item BOQ that currently lists items as N/A. Location is unspecified; however, the scope targets government procurement channels via GEM. The tender emphasizes sample approvals post-award and establishment of a service center within 30 days of contract award, with potential pricing adjustments if approvals are delayed. The unique aspect is the strong emphasis on advance sample conformity to contract specs and post-award service-capability requirements. This signals a quality-control and after-sales framework integral to the award decision, beyond mere unit pricing.

Technical Specifications & Requirements

• Product categories: floor cleaners, handwash, glass cleaners, herbal solutions, room air fresheners, antibacterial dishwashing bars, grass-cutting wires and filters.
• Bulk-supply readiness contingent on advance sample approval within 5 days of award; modifications to be communicated within 5 days; bulk supply to follow approved sample.
• If buyer delays sample approval, delivery period will be refixed with no LD; deviation in sample may trigger fresh sample requests or contract termination.
• Service-centre availability: must have a functional service centre in the state of each consignee; if not present, establish within 30 days with documentary evidence of operation.
• EMD not disclosed; bidders should prepare as per standard terms; ensure compliance with service-support clauses for after-sales.

Terms, Conditions & Eligibility

• Bidder must avoid liquidation, court receivership, or bankruptcy; upload a compliance undertaking.
• Advance sample clearance is mandatory before bulk manufacturing; 5-day window for approval or modification list; non-conformance may lead to contract termination.
• Service centre requirement applies to carry-in warranty; on-site warranty products exempt; establishment within 30 days post-award.
• Payment terms not specified; advance sample costs borne by bidder only if bulk supply fails; suppliers must provide required documentation and certifications as per general terms.
• Only three sections are provided in this summary; bidders should seek exact T&C in the official tender documents for full obligations.