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Integral Coach Factory VVVF Drive Procurement Tender 2025 Railways India - BIS Licence, Type Test, Dealership Authorisation

Bid Publish Date

01-Nov-2025, 11:12 am

Bid End Date

18-Nov-2025, 12:00 pm

Location

CHENNAI , TAMIL NADU

Latest Corrigendum Available

Progress

Issue01-Nov-2025, 11:12 am
Corrigendum11-Nov-2025
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • VVVF Drive procurement for Indian Railways (PAC Only) under ICF
  • • Mandatory BIS licence, type test certificates, and dealership authorisation
  • • Material Test Certificate required; lab results determine acceptance
  • • Option clause enabling ±25% quantity variation with proportional delivery extension
  • • No BOQ items listed; emphasis on product-spec compliance and certificates
  • • Delivery period adjustments anchored to original and extended delivery timelines

Categories 8

AC MOTORS INDUSTRIAL DRIVE BUILDING AUTOMATION PUMP HOUSE AUTOMATION VARIABLE FREQUENCY DRIVE VIBRATORY SCREEN AUTOMATION EQUIPMENT PUMPING STATION

Tender Overview

The Indian Railways organization, Integral Coach Factory, seeks the supply of Variable Voltage Variable Frequency Drive (VVVF) units. This PAC-only category targets the supply of VVVF drives for railcar applications, with an emphasis on compliance certificates and lab-tested performance. The contract’s scope is limited to the supply of goods, with no installation services included. A key differentiator is the mandatory submission of material test certificates and product-specific approvals to satisfy acceptance criteria. The absence of a listed BOQ implies limited itemization beyond the VVVF drive specification itself.

Technical Specifications & Requirements

  • Product: VVVF Drive for railcar propulsion (PAC Only) under Indian Railways procurement.
  • Certifications & Tests: Upload BIS licence, type test certificates, approval certificates; provide Material Test Certificate with the supply; deliver test reports for the VVVF drive at bid opening; furnish valid dealership authorisation with bid.
  • Compliance: Ensure VVVF drive meets product specifications in the bid; bid acceptance hinges on lab results from the purchaser’s lab.
  • Delivery and Scope: Scope of supply is strictly the goods; no installation scope mentioned. Option clause allows quantity variation up to ±25% with calculated delivery extensions.
  • Documentation: All required certificates must be uploaded at bid time; failure to include may lead to rejection.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may alter quantity by ±25% and extend delivery accordingly; minimum extension time 30 days.
  • EMD/Payment: Not specified in the provided data; however, bidders must comply with standard T&C and provide necessary certificates.
  • Certification & Compliance: Upload BIS licence, type test certificates, and dealership authorisation; Material Test Certificate to accompany supply.
  • Delivery: Delivery period to be calculated based on order dates per option clause; ensure adherence to extended schedules if exercised.
  • Acceptance: Buyer lab evaluation of material test results is final.

Key Specifications

  • Product/service: Variable Voltage Variable Frequency Drive (VVVF) for rail propulsion

  • Quantity: Not specified in BOQ; supply quantity may vary up to ±25% as per option clause

  • Estimated value: Not disclosed

  • Standards/Certifications: BIS licence; type test certificates; approval certificates; dealership authorisation

  • Quality/Testing: Material Test Certificate required; purchaser lab to determine acceptance

  • Delivery: Delivery period adjustments per original and extended delivery timelines; minimum extension 30 days

Terms & Conditions

  • Option Clause allows ±25% quantity variation and extended delivery timelines

  • Scope of supply is strictly goods; no installation services included

  • Mandatory certificates: BIS licence, type test, approval certificates, dealership authorisation

  • Material Test Certificate to accompany supplies; buyer lab results are final

Important Clauses

Payment Terms

Not specified in data; bidders should follow standard government procurement payment terms and provide required certificates with bid

Delivery Schedule

Delivery period starts from last date of original delivery order; extended period calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in data; adhere to standard L.D. terms typical for Indian Railways tenders

Bidder Eligibility

  • Experience in supplying VVVF drives or similar propulsion electronics

  • Validity of BIS licence and ability to provide type test certificates

  • Dealership authorisation for OEM representation

Documents 3

GeM-Bidding-8537236.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates relevant to VVVF drives or similar electrical propulsion equipment

4

Financial statements for last 2-3 years

5

EMD/Security deposit as per tender terms (not specified here; submit as applicable)

6

Technical bid documents including BIS licence and type tests

7

OEM/dealership authorisation letter

8

Material Test Certificate for the supplied VVVF drives

9

Approval certificates for the VVVF drive model

Corrigendum Updates

1 Update
#1

Update

11-Nov-2025

Extended Deadline

18-Nov-2025, 12:00 pm

Opening Date

18-Nov-2025, 12:30 pm

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for VVVF drive tender in railways 2025

Bidders must meet eligibility criteria including BIS licence, type test certificates, and dealership authorisation. Submit Material Test Certificate with the supply and provide purchaser-approved test reports; ensure all required documents are uploaded at bid opening.

What documents are required for VVVF drive procurement in ICF

Required documents include GST registration, PAN, experience certificates for VVVF or propulsion equipment, financial statements, EMD/Security as applicable, BIS licence, type test certificates, approval certificates, and dealership authorisation; include Material Test Certificate with delivery.

What standards must the VVVF drive meet for Indian Railways

The tender requires BIS licence, type test certificates, and approval certificates for the VVVF drive; product must conform to vendor-specified standards and pass purchaser lab testing with Material Test Certificate submitted.

When is delivery required for VVVF drives under the option clause

Delivery timeline follows the original delivery order; if quantity increases up to 25%, an extended period is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.

What is the penalty if VVVF drives fail tests in lab

Acceptance hinges on purchaser lab results; while LD terms aren’t specified here, non-conformance typically triggers rejection, with potential penalties per standard railway tender terms and contract clauses.

What is required for dealership authorisation in VVVF drive bid

Submit valid dealership authorisation from the OEM along with the bid; ensure the authorisation covers procurement and supply of VVVF drives for Indian Railways projects.

What is the scope of supply for the VVVF drive tender

Scope is limited to the supply of goods; no installation or commissioning services are included, per the buyer’s term; ensure all components are deliverable to the purchaser’s specified location.

How to verify Material Test Certificate compliance for VVVF drives

Attach the Material Test Certificate with the delivered VVVF drives; the purchaser’s lab will review the certificate and test results, which will be the sole criterion for acceptance.