GEM

Planning Programme Implementation Department Mizoram Color Photocopier & Office Equipment Tender 2025 ISO 9001 Service Center

Bid Publish Date

18-Nov-2025, 1:38 pm

Bid End Date

04-Dec-2025, 8:00 pm

Bid Opening Date

04-Dec-2025, 8:30 pm

Location

AIZAWL , MIZORAM

Progress

Issue18-Nov-2025, 1:38 pm
AwardPending
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Quantity

80

Category

Laptop

Bid Type

Single Packet Bid

Categories 16

DISCRETE COMPONENTS SCANNERS SUPPLY AIR CONDITIONER SCANNER SPEAKER PENTOPRAZOLE VIDEO OUTPUT DEVICE EXECUTIVE CHAIR SOFA LAPTOP COUGH AND COLD MEDICINE DOCUMENT SCANNER PHOTOCOPIER MACHINE MACHINE SOFA SET FLOUR MILL

Tender Overview

The Planning Programme Implementation Department of Mizoram issues a tender for a broad range of office equipment, including Color Photocopier Machine, Computer Printer, Document Scanner, Laptop, Television, Air Conditioner 2 Ton, Interactive Board 65 Inches, and related accessories. The procurement covers supply, installation, testing, commissioning, operator training, and statutory clearances where applicable, with a strong emphasis on local after-sales support and ISO 9001 compliance. A key differentiator is the requirement to submit Detailed Design Drawings within 7 days of award and obtain buyer approval before fabrication, with extension rules if approval is delayed. OEMs must have India-based registered offices for service, and service centers must be established within 30 days of award. The contract envisions 20 items in the BOQ, though exact quantities are not specified in the data.

Technical Specifications & Requirements

  • Product categories include Color Photocopier Machine, Monochrome/Color Printer, Document Scanner, Laptop, Television, Air Conditioner 2 Ton, Safety Locker, Interactive Board 65 Inches, Outdoor LED Display, and other listed office equipment
  • ISO 9001 certification required for bidder or OEM; warranty period 1 year from final acceptance or after installation
  • Imported items must have an India-based OEM/authorized seller for after-sales service; proof certificate required
  • Service centres must exist in the consignee state or be established within 30 days with documentary evidence; toll-free service contact mandatory
  • Detailed Drawings approval workflow: 7 days for submission and buyer response; delivery period adjustable if drawing approval is delayed
  • Comprehensive scope includes installation, commissioning, testing, and operator training

Terms, Conditions & Eligibility

  • EMD and payment terms not specified in data; ensure readiness per buyer terms
  • Warranty: 1 year warranty; OEM certificates to be submitted at delivery; rectification of breakdown during warranty guaranteed
  • After-sales: established service network in الهند (India) with installation, commissioning, and maintenance teams; service centers to be uploaded with bid
  • Importantly, an Indian office for OEM and after-sales support is required; dedicated toll-free service number mandatory
  • Detailed Design Drawings to be approved prior to fabrication; delays in buyer approval will adjust delivery timelines without LD

Key Specifications

  • Color Photocopier Machine

  • Document Scanner

  • Monochrome/Color Printer

  • Laptop, Television, Interactive Board 65 Inches, Outdoor LED Display

  • Air Conditioner 2 Ton, Safety Locker

  • Warranty: 1 year

  • ISO 9001 certification required

  • India-based service center or plan to establish within 30 days

Terms & Conditions

  • Submission of Detailed Design Drawings within 7 days of award

  • ISO 9001 certification mandatory for bidder or OEM

  • India-based OEM/authorized seller for imported products with service certificate

  • Functional Service Centre in consignee state required, or established within 30 days

  • Dedicated toll-free service number required

  • 1-year warranty with OEM certificates at delivery

Important Clauses

Payment Terms

Not specified in data; bidders should anticipate standard government terms and seek clarification during bid process

Delivery Schedule

Delivery period to be fixed after drawings approval; delay due to drawing approval will not incur liquidated damages, per buyer terms

Penalties/Liquidated Damages

Not explicitly described; ensure to verify LD terms during post-award negotiations

Bidder Eligibility

  • Must hold ISO 9001 certification or be an OEM with ISO 9001 compliant products

  • Must provide India-based service center or documented plan to establish within 30 days

  • Must supply or authorize import items via OEM with India-based after-sales support

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Bill of Quantities (BOQ) 20 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Color Photocopier Machine Color Photocopier Machine 1 nos supdt-rdb@2020 30
2 Computer Printer Computer Printer 10 nos supdt-rdb@2020 30
3 Document scanner Document scanner 5 nos supdt-rdb@2020 30
4 Computer Set Computer Set 10 nos supdt-rdb@2020 30
5 Monochrome Photo Copier Machine Monochrome Photo Copier Machine 2 nos supdt-rdb@2020 30
6 Laptop Laptop 4 nos supdt-rdb@2020 30
7 Television Television 2 nos supdt-rdb@2020 30
8 Executive Chair Executive Chair 20 nos supdt-rdb@2020 30
9 Refrigerator Refrigerator 1 nos supdt-rdb@2020 30
10 Computer Monitor Computer Monitor 10 nos supdt-rdb@2020 30
11 Air Conditioner 2 Ton Air Conditioner 2 Ton 4 nos supdt-rdb@2020 30
12 Sofa Set Sofa Set 2 nos supdt-rdb@2020 30
13 Conference Mic with accessories Conference Mic with accessories 1 nos supdt-rdb@2020 30
14 Conference Mic 55 piece with accessories Conference Mic 55 piece with accessories 1 nos supdt-rdb@2020 30
15 Water Purifier Water Purifier 2 nos supdt-rdb@2020 30
16 Safety Locker Safety Locker 1 nos supdt-rdb@2020 30
17 Interactive Board 65 Inches Interactive Board 65 Inches 1 nos supdt-rdb@2020 30
18 Tablet Tablet 1 nos supdt-rdb@2020 30
19 Outdoor LED Display Outdoor LED Display 1 nos supdt-rdb@2020 30
20 Portable Speaker with Mic Portable Speaker with Mic 1 nos supdt-rdb@2020 30

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (similar office equipment supply)

4

Financial statements

5

EMD documentation

6

Technical bid documents

7

OEM authorization certificates (for imported products)

8

Proof of registered India-based service center (or plan to establish within 30 days)

9

ISO 9001 certification proof (bidder or OEM)

Frequently Asked Questions

Key insights about MIZORAM tender market

How to bid for Mizoram office equipment tender with ISO 9001 requirements

Bidders must submit ISO 9001 certification as a minimum, plus vendor/OEM documentation for service capability in India. Prepare Detailed Design Drawings within 7 days of award and obtain buyer approval. Ensure India-based service centers or a defined plan to establish within 30 days, with a toll-free service line.

What documents are required for Mizoram color photocopier procurement

Submit GST, PAN, experience certificates for similar projects, financial statements, EMD documentation, technical bid, OEM authorization, and proof of service center. If importing, provide OEM certificate and India-based service support proof. ISO 9001 certificate from bidder or OEM is mandatory.

What are the installation and commissioning requirements in this tender

Scope includes supply, installation, testing, commissioning, and operator training. Detailed Design Drawings must be approved prior to fabrication, with delivery timeline adjusted if drawing approval is delayed. Training must cover operation and basic maintenance; warranty starts at final acceptance or post-installation.

When is the delivery period linked to drawing approvals in Mizoram tender

Delivery period is contingent on approved Detailed Drawings; if approval is delayed by the buyer, the delivery period is refixed without liquidated damages for the delay and must be re-confirmed after approval.

What is the warranty requirement for supplied equipment in this bid

A minimum 1 year warranty from final acceptance or after installation, with OEM warranty certificates required at delivery. The seller must guarantee rapid rectification of any breakdown during the warranty period and provide service centers near consignee locations.

How to verify service centers and after-sales support in this Mizoram tender

Bidder must have a functional service center in the State of the consignee location or establish one within 30 days of award. Document proof of center, dedicated toll-free service number, and installation/maintenance capability must be uploaded with the bid.

What items are included under the BoQ for this Mizoram procurement

The BoQ lists 20 items across categories like Color Photocopier, Printer, Scanner, Laptop, TV, AC 2 Ton, Safety Locker, Interactive Board 65 inches, Outdoor LED Display, and related accessories; exact quantities are not provided, so bidders should prepare scalable solutions and confirm exact quantities during bid submission.

What is required for imported products for this plan in Mizoram

Imported items must have an OEM or Authorized Seller with a registered office in India for after-sales service; submit the certificate proving India-based support. Service center presence or plan must be demonstrated and evidence uploaded with the bid.

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