Indian Army Department Of Military Affairs Air & Fuel Filters Tender Jammu 2026 IS 550 Compliant
Bid Publish Date
16-May-2026, 7:37 pm
Bid End Date
29-May-2026, 4:00 pm
Location
Progress
Quantity
13
Key Highlights
- • OEM requirement: Importers must have an Indian office for after-sales service
- • Service center requirement: Functional centers in each consignee state or establish within 30 days
- • Dedicated toll-free service line and complete escalation matrix required
- • Option clause permitting up to 25% quantity increase during contract and extended period
- • NDA compliance: Non-disclosure declaration to be uploaded with bid
- • Make in India preference application where eligible
- • Scope: Strictly supply of goods (12-item BOQ); no services included
- • Vendor qualifications: GST, PAN, experience, financials, technical bids, OEM authorizations
- • Delivery & payment terms governed by contract; early/extended delivery calculations specified
Categories
14
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for the supply of multiple automotive components including air filter, fuel filter (primary & secondary), oil-water separator, fuel filter cartridge, oil filter assembly, air filter element, power window switch, clutch master cylinder, slave cylinder assembly, interface relay, and main relay in Jammu, Jammu & Kashmir. The scope is strictly supply of goods with a 12-item BOQ, distributed to meet on-demand needs. The tender obligates bidders to accommodate an option clause allowing up to 25% quantity variation at contracted rates. A robust after-sales framework is required, with dedicated service centers, toll-free support, and an escalation matrix. Unique terms include a restriction on foreign-bid participation in certain Make in India contexts and a mandatory service presence within the consignee state or a 30-day establishment period post-award.
Technical Specifications & Requirements
- Scope of supply: Only supply of goods (12 items listed in BOQ; detailed quantities not disclosed)
- OEM requirements: Imported products require an OEM or Authorized Seller with registered Indian office for after-sales service
- Service & support: Functional service centers in the state of each consignee location; establishment within 30 days of award; dedicated toll-free service line; escalation matrix
- Option clause: Up to 25% increase in quantity during contract and within extended delivery timelines
- Confidentiality: Non-disclosure declaration to be uploaded on bidder letterhead
- Make in India: Purchase preference for domestic suppliers in applicable regimes
- Scope caveat: Delivery and payment terms align with contract schedules; delivery period calculations involve original vs extended periods
Terms, Conditions & Eligibility
- EMD information: not disclosed in tender data
- Delivery commitment: Delivery timelines governed by option clause and order dates; extended durations follow the described formula with a minimum 30 days
- Documentation: GST, PAN, experience certificates, financial statements, EMD documents, technical bid, OEM authorizations; NDA submission mandatory
- Warranty/Support: After-sales service uniformity required; service centers and escalation procedures must be demonstrated
- Confidentiality: Bid submissions must include a non-disclosure declaration; breach may trigger legal action
- Make in India: Compliance with relevant purchase preference orders where applicable
Key Specifications
-
Product scope: air filter, fuel filter primary, fuel filter secondary, fuel filter cartridge, oil-water separator, assy oil filter, air filter element, power window switch, clutch master cylinder, slave cylinder assembly, interface relay, main relay
-
BOQ: total of 12 items; quantities not disclosed in data
-
OEM/Authorisation: for imported items, must show registered Indian office for service
-
Service capability: must have or establish service center in consignee state within 30 days
-
Support: dedicated toll-free service number and escalation matrix required
-
Confidentiality: non-disclosure declaration to be uploaded with bid
-
Purchase preference: Make in India/compliance where applicable
Terms & Conditions
-
Quantity adjustments up to 25% at contract and during currency
-
Mandatory service centers in consignee state or establish within 30 days
-
Non-disclosure agreement to be submitted with bid
-
OEM/Authorization proof required for imported goods
-
Dedicated service support and escalation mechanism required
-
GST, PAN, experience and financial documents must be submitted
Important Clauses
Option Clause
Purchaser may increase or decrease quantity by up to 25% at contract placement and during currency; delivery time extends proportionally with minimum 30 days
Non-Disclosure Declaration
Bidder must upload a signed NDA; breach may result in legal action
OEM/Authorized Seller
Imported items require OEM authorization with Indian registered office for after-sales service
Bidder Eligibility
-
Proven experience in supplying automotive filters and related components
-
GST registration valid in India and PAN card
-
Financial capability evidenced via financial statements
-
Evidence of OEM authorization for imported components
-
Dedicated service capability in the state of Jammu & Kashmir or plan to establish within 30 days
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Air filter , Fuel filter primary , Fuel filter secondary , Oil water Separator , Fuel filter cartridge , Assy Oil filter , Air filter element , Power window switch , Clutch master cyl , Slave cyl assy , Interface Relay , Main Relay
Authority Records
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Documents 4
GeM-Bidding-9341224.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
12 Items Sign in to view GEM price trends Sign in for GEM prices
Air filter
Air filter
Fuel filter primary
Fuel filter primary
Fuel filter secondary
Fuel filter secondary
Oil water Separator
Oil water Separator
Fuel filter cartridge
Fuel filter cartridge
Assy Oil filter
Assy Oil filter
Air filter element
Air filter element
Power window switch
Power window switch
Clutch master cyl
Clutch master cyl
Slave cyl assy
Slave cyl assy
Interface Relay
Interface Relay
Main Relay
Main Relay
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Air filter | Air filter | 1 | nos | [email protected] | 15 | |
| 2 | Fuel filter primary | Fuel filter primary | 1 | nos | [email protected] | 15 | |
| 3 | Fuel filter secondary | Fuel filter secondary | 1 | nos | [email protected] | 15 | |
| 4 | Oil water Separator | Oil water Separator | 1 | nos | [email protected] | 15 | |
| 5 | Fuel filter cartridge | Fuel filter cartridge | 1 | nos | [email protected] | 15 | |
| 6 | Assy Oil filter | Assy Oil filter | 1 | nos | [email protected] | 15 | |
| 7 | Air filter element | Air filter element | 2 | nos | [email protected] | 15 | |
| 8 | Power window switch | Power window switch | 1 | nos | [email protected] | 15 | |
| 9 | Clutch master cyl | Clutch master cyl | 1 | nos | [email protected] | 15 | |
| 10 | Slave cyl assy | Slave cyl assy | 1 | nos | [email protected] | 15 | |
| 11 | Interface Relay | Interface Relay | 1 | nos | [email protected] | 15 | |
| 12 | Main Relay | Main Relay | 1 | nos | [email protected] | 15 |
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates of similar supply
Financial statements (recent audited if available)
EMD submission proof (where applicable)
Technical bid/documentation showing compliance with OEM/authorization
OEM authorization letter (for imported goods)
Non-disclosure declaration on bidder letterhead
Evidence of functional service centers or planned establishment plan
Escalation matrix and dedicated toll-free service contact details
Corrigendum Updates
1 Update Update
Extended Deadline
29-May-2026, 4:00 pm
Opening Date
29-May-2026, 4:30 pm
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | CHAUDHARY AUTO TRADERS Under PMA | - | 29-05-2026 09:08:36 | |
| 2 | HI-TECH TRADERS Under PMA | - | 29-05-2026 09:00:52 | |
| 3 | QUALITY TRADERS Under PMA | - | 27-05-2026 08:25:15 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | HI-TECH TRADERS(MSE)( MSE Social Category:General ) Under PMA | Item Categories : Air filter,Fuel filter primary,Fuel filter secondary,Oil water Separator,Fuel filter cartridge,Assy | |
| L2 | QUALITY TRADERS (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Air filter,Fuel filter primary,Fuel filter secondary,Oil water Separator,Fuel filter cartridge,Assy | |
| L3 | CHAUDHARY AUTO TRADERS (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Air filter,Fuel filter primary,Fuel filter secondary,Oil water Separator,Fuel filter cartridge,Assy |
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for air and fuel filter tender in Jammu by Indian Army?
Bidders should submit GST, PAN, experience and financial documents, along with OEM authorization for imported items, and a signed non-disclosure declaration. Ensure a dedicated service center plan within Jammu & Kashmir and be prepared for up to 25% quantity variation at contract. Follow the NDA and supply-only scope.
What documents are required for this army procurement tender in Jammu?
Submit GST registration, PAN card, past experience certificates for similar auto parts, financial statements, EMD proof if applicable, OEM authorization letters, technical bid, and a signed non-disclosure declaration. Include service center establishment proof or plan and escalation matrix details.
What are the delivery considerations for the 25% quantity option clause?
Delivery may be extended proportionally based on increased quantity; ensure the minimum 30-day extension rule is met. The delivery schedule starts from the last date of the original delivery order, with possible extensions during currency of the contract.
What service and support commitments are expected in Jammu procurement?
A functional service center in the consignee state or establishment within 30 days post-award is required; maintain a toll-free support line and an escalation matrix for service issues.
What is needed to prove OEM authorization for imported goods?
Provide official OEM authorization letters showing authorized status and the registered Indian office for after-sales service; ensure service capabilities align with the Tamil Nadu/Jammu orders as applicable.
What are the eligibility requirements for Make in India preferences in this tender?
Bidders must comply with Make in India provisions where applicable; domestic suppliers may receive preference under the Public Procurement Order 2017, with eligibility determined per item and regime.
What is the scope of supply for this army tender in Jammu?
Scope is strictly the supply of goods for 12 listed items; no installation or services are included unless stated; the bid must include all cost components in the bid price.
How should bidders submit non-disclosure declarations for this bid?
Prepare a bid on letterhead including the NDA declaration text, sign, and upload with the bid package as required; ensure confidentiality of contract specifications and designs during and after execution.
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Documents 4
GeM-Bidding-9341224.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS