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Janata College Desktop Computer Tender Assam Higher Education Department 2025 - Entry/Mid Level PCs

Bid Publish Date

28-Nov-2025, 5:19 pm

Bid End Date

16-Dec-2025, 5:00 pm

EMD

₹15,000

Location

CACHAR , ASSAM

Latest Corrigendum Available

Progress

Issue28-Nov-2025, 5:19 pm
Corrigendum11-Dec-2025
AwardPending
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Quantity

15

Bid Type

Two Packet Bid

Key Highlights

  • • Up to 25% quantity variation allowed under the option clause
  • • Single EMD ₹15,000 to accompany bid submission
  • • No BOQ items listed; indicates need for standard desktop configurations and price per unit
  • • Delivery timeline adjusts with extended periods based on option exercise
  • • Bidder must demonstrate ability to supply entry/mid-level desktops for college environment
  • • OEM authorization and service capabilities likely required for Assam deployment
  • • Institute-level procurement under Assam Higher Education Department

Tender Overview

The bid is issued by Janata College under the Higher Education Department, Assam for procurement of Entry and Mid Level Desktop Computers. The tender indicates an EMD of ₹15,000 and does not list any BOQ items or exact quantities, signaling a flexible scope to be defined at award. An option clause allows up to a 25% quantity variation at contracted rates, with delivery periods adapting from the last original delivery date. This procurement targets standard desktop PCs suitable for a college environment, with emphasis on meeting basic academic IT needs and classroom deployment. The lack of detailed specs requires bidders to rely on standard educational workstation configurations while ensuring compatibility with common campus software. The clause on adjustable quantity adds procurement agility to accommodate evolving requirements. The opportunity is positioned within Assam’s public education infrastructure expansion.

Technical Specifications & Requirements

There are no explicit technical specifications provided in the tender. In the absence of a BOQ, bidders should rely on typical entry/mid-level desktop configurations suitable for higher education: standard tower or small-form-factor PCs, 8–16 GB RAM, 256–512 GB SSD, 1 Gbps network capability, Windows/Linux compatibility, basic peripherals (keyboard, mouse), and warranty terms. The only numeric detail is the EMD ₹15,000. Emphasize vendor credibility, serviceability in Assam, and adherence to campus IT security practices. Ensure delivery readiness for potential classroom and computer lab deployment across multiple sites within the state.

Terms, Conditions & Eligibility

  • EMD: ₹15,000 (Payment method not specified in data; bidders should verify online/DD as per standard GEM terms)
  • Option Clause: Quantity may vary by up to 25% during contract; extended delivery period follows a defined formula
  • Delivery: Commencement aligned to the last date of original delivery order; additional time calculations apply if options exercised
  • BOQ: Not provided; bidders must present standard desktop configurations and per-unit pricing
  • Documents: GST, PAN, financial statements, experience certificates, and OEM authorizations typically required (exact list to be confirmed)

Key Specifications

  • Product/service names: Entry and Mid Level Desktop Computers

  • Quantities: Not specified in BOQ; subject to 25% variation

  • EMD: ₹15,000

  • Delivery: Based on last date of original delivery order with option-based extension

  • Standards/Certification: Not specified; bidders should ensure standard desktop specs and campus IT compliance

  • Warranty: Not specified; bidders should propose standard manufacturer warranty

Terms & Conditions

  • EMD of ₹15,000 required with bid submission

  • Option clause permits up to 25% quantity variation at contracted rates

  • Delivery terms depend on original delivery date and extended period rules

Important Clauses

Delivery Schedule

Delivery starts from the last date of the original delivery order; option-based extension calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Option & Quantity Variations

Purchaser may increase/decrease quantity by up to 25% at bid/contract rates; extended time is allowed within the original delivery period

Payment Terms

Standard GEM terms likely apply; ensure bid includes clear payment milestones per delivery and acceptance

Bidder Eligibility

  • Experience in supplying desktop PCs to educational institutions

  • Ability to provide service/support within Assam

  • Compliance with GST, tax and financial documentation

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar desktop supply within last 3 years

4

Financial statements (audited or balance sheet) for last 2 years

5

Technical compliance documents and standard warranties

6

OEM authorizations (if bidding on behalf of OEM)

7

Any local service/support capability certifications

Corrigendum Updates

1 Update
#1

Update

11-Dec-2025

Extended Deadline

15-Dec-2025, 9:00 am

Opening Date

15-Dec-2025, 9:30 am

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for the desktop computer tender in Assam 2025?

To bid, submit EMD ₹15,000 with your bid, provide GST, PAN, and financials, and include standard desktop PC configurations suited for college use. Ensure OEM authorizations and service capability in Assam; prepare a competitive price per unit and confirm delivery terms under the 25% option clause.

What documents are required for the Assam desktop tender submission?

Bidders must attach GST certificate, PAN card, experience certificates, financial statements, and OEM authorizations if applicable. Include technical compliance certificates and warranty terms. The lack of a BOQ means provide a compliant desktop configuration with clear per-unit pricing.

What are the delivery terms for the Assam school computer tender?

Delivery starts after the original delivery order deadline; if the option clause is exercised, additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Ensure readiness for classroom deployment across multiple sites.

What qualifications are needed to qualify for the Janata College bid?

Applicants should demonstrate prior supply to educational institutions, possess GST/PAN, and show financial stability via last 2 years statements. OEM authorization and Assam service capability strengthen eligibility, along with a robust warranty and after-sales plan.

What are typical desktop specifications to propose for this tender?

Propose entry/mid-level desktop PCs with 8–16 GB RAM, 256–512 GB SSD, standard USB interfaces, Windows/Linux compatibility, and bundled peripherals. Align with campus IT security norms and provide a standard manufacturer warranty and local service support.

How will quantity variation affect pricing in this bid?

The purchaser may adjust the quantity by up to 25% at contracted rates. Bid pricing should include unit costs that are stable for varying volumes and clearly indicate prices for both original and increased quantities, with delivery adjustments per the clause.

When is the bid submission deadline for the Assam desktop tender?

The exact deadline is not provided in the data; bidders should monitor the procurement portal for bid opening dates and ensure submission of all required documents including EMD ₹15,000 and technical/commercial bids before the stated closing time.

What warranty and after-sales terms are expected for campus PCs?

Bidders should offer standard manufacturer warranty with clear terms for on-site support in Assam. Include service response times, coverage during school hours, and spare parts availability to align with educational deployment needs.